Job summary
The post predominantly provides the administrative support for the Children's Respiratory Team, Children's Epilepsy Team and Children's Learning Disability Team. Additional support with general office administration tasks may also be required for Paediatric Directorate.
The post holder will work closely with the nursing and clinical teams and receive direction and information from the Specialist Nurse Lead for each of those services (Paediatric Respiratory, Epilepsy and Learning Disability teams) in relation to the work and tasks.
The post holder will directly report to the Directorate Support Manager in relation to people management matters such as performance appraisal, training & development, and attendance management.
To provide an accurate and confidential secretarial/administrative support service. This support will also include triage of telephone enquiries, data entry, typing of letters and completing supplies ordering.
The role includes other duties appropriate to the preparations for clinics.
To maintain office systems which contribute to the efficiency of the department.
Main duties of the job
The post predominantly provides the administrative support for the Children's Respiratory Team, Children's Epilepsy Team and Children's Learning Disability Team. Additional support with general office administration tasks may also be required for Paediatric Directorate.
The post holder will work closely with the nursing and clinical teams and receive direction and information from the Specialist Nurse Lead for each of those services (Paediatric Respiratory, Epilepsy and Learning Disability teams) in relation to the work and tasks.
The post holder will directly report to the Directorate Support Manager in relation to people management matters such as performance appraisal, training & development, and attendance management.
To provide an accurate and confidential secretarial/administrative support service. This support will also include triage of telephone enquiries, data entry, typing of letters and completing supplies ordering.
The role includes other duties appropriate to the preparations for clinics.
To maintain office systems which contribute to the efficiency of the department.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
- Provide a full range of secretarial/administrative support duties to the Childrens Learning Disability Team. Childrens Respiratory Team and Childrens Epilepsy Team within Paediatric Directorate.
- Receipt of incoming mail, telephone calls and e-mails.
- Typing of reports, minutes, agendas, general correspondence, presentational material, etc. Other administrative tasks as appropriate.
- Arranging meetings, taking notes from meetings and drafting minutes. Co-ordinating follow up action as required.
- Maintenance of filing systems.
- Photocopying and collation of documents.
- Maintenance of databases in relation to Childrens Epilepsy and Childrens Respiratory and Learning Disability Teams.
- Dealing with a variety of enquiries on behalf of senior staff, from a variety of sources and using initiative to deal with these enquiries in the absence of senior staff.
- Liaise with Divisional Supplies Assistant with regard to ordering of stationery.
- Responsibility for petty cash, banking of cheques and reimbursing funds appropriately.
- Any other duties within the general scope and context of this post.
- To undertake any other duties which is deemed appropriate to the grade when requested by Senior Staff.
- The above indicates the main duties of the post which may be reviewed in the light of experience and development within the service. Any review will be undertaken in conjunction with the postholder.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
If successful this vacancy will require a Standard DBS check at a cost of £26.50. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £16.
Job description
Job responsibilities
- Provide a full range of secretarial/administrative support duties to the Childrens Learning Disability Team. Childrens Respiratory Team and Childrens Epilepsy Team within Paediatric Directorate.
- Receipt of incoming mail, telephone calls and e-mails.
- Typing of reports, minutes, agendas, general correspondence, presentational material, etc. Other administrative tasks as appropriate.
- Arranging meetings, taking notes from meetings and drafting minutes. Co-ordinating follow up action as required.
- Maintenance of filing systems.
- Photocopying and collation of documents.
- Maintenance of databases in relation to Childrens Epilepsy and Childrens Respiratory and Learning Disability Teams.
- Dealing with a variety of enquiries on behalf of senior staff, from a variety of sources and using initiative to deal with these enquiries in the absence of senior staff.
- Liaise with Divisional Supplies Assistant with regard to ordering of stationery.
- Responsibility for petty cash, banking of cheques and reimbursing funds appropriately.
- Any other duties within the general scope and context of this post.
- To undertake any other duties which is deemed appropriate to the grade when requested by Senior Staff.
- The above indicates the main duties of the post which may be reviewed in the light of experience and development within the service. Any review will be undertaken in conjunction with the postholder.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
If successful this vacancy will require a Standard DBS check at a cost of £26.50. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £16.
Person Specification
Education + Qualifications
Essential
- Good general standard of English and Maths.
- Secretarial qualification or equivalent experience.
- Typing to RSA III standard or equivalent keyboard skills qualification.
Knowledge
Desirable
- Awareness of issues related to child disability.
Experience
Essential
- Previous administrative / Word Processing experience
Desirable
- Experience of working with members of the public. Previous Health Service Experience
Skills
Essential
- Good interpersonal skills
- Typing
- Word Processing
- Effective written and verbal communication skills
Desirable
- Use of Hospital Systems (i.,e. Patient Centre / EMIS)
Person Specification
Education + Qualifications
Essential
- Good general standard of English and Maths.
- Secretarial qualification or equivalent experience.
- Typing to RSA III standard or equivalent keyboard skills qualification.
Knowledge
Desirable
- Awareness of issues related to child disability.
Experience
Essential
- Previous administrative / Word Processing experience
Desirable
- Experience of working with members of the public. Previous Health Service Experience
Skills
Essential
- Good interpersonal skills
- Typing
- Word Processing
- Effective written and verbal communication skills
Desirable
- Use of Hospital Systems (i.,e. Patient Centre / EMIS)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
