Job summary
A part time role to provide an effective and efficient Medical Secretary role within the Pathology directorate.
Main duties of the job
An enthusiastic, motivated individual is required to provide a flexible, efficient support in the secretarial service to our Pathology Team in the clinical support services Division at Stockport NHS Foundation Trust.
The successful applicant will be experienced in secretarial and office work and be required to use computerised systems such as PAS (Patient Administration System) Advantis, the Winscribe Digital dictation system and the Pathology LIMS system. You must have a good standard of general education and be experienced in secretarial/administrative skills including good knowledge of medical terminology; be familiar with HR processes and possess excellent organisational skills and the ability to work in a team environment.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
Main Duties and Responsibilities
Responsible for typing and processing of all work generated by the consultants and their junior medical team, adhering to appropriate deadlines.
- Responsible for medical audio typing for any of the laboratory Medicine disciplines as directed by the senior secretarial team.
- Responsible for general typing and processing of work as directed by the senior secretarial team.
- To be responsible for the opening and sorting of mail on a daily basis.
- Organising and maintaining a filing system.
- Electronic diary maintenance including booking of meetings and appointments.
- Dealing with telephone calls and making telephone contact with personnel at all levels.
- Obtain patient records from the medical records department / ward etc.
- Ensure notes are tracked via the PAS system.
- Arrange study leave, book travel tickets and accommodation, submit expenses and monitor records.
- Photocopying, laminating and binding of all necessary documentation.
- Provide cover in the absence of staff within the secretarial team.
Job description
Job responsibilities
Main Duties and Responsibilities
Responsible for typing and processing of all work generated by the consultants and their junior medical team, adhering to appropriate deadlines.
- Responsible for medical audio typing for any of the laboratory Medicine disciplines as directed by the senior secretarial team.
- Responsible for general typing and processing of work as directed by the senior secretarial team.
- To be responsible for the opening and sorting of mail on a daily basis.
- Organising and maintaining a filing system.
- Electronic diary maintenance including booking of meetings and appointments.
- Dealing with telephone calls and making telephone contact with personnel at all levels.
- Obtain patient records from the medical records department / ward etc.
- Ensure notes are tracked via the PAS system.
- Arrange study leave, book travel tickets and accommodation, submit expenses and monitor records.
- Photocopying, laminating and binding of all necessary documentation.
- Provide cover in the absence of staff within the secretarial team.
Person Specification
Qualification
Essential
- RSA II or equivalent
- 5 GCSE inc English
Desirable
- AMSPAR medical qualification or equivalent experience
- European Computer Driving Licence (ECDL)
Knowledge
Essential
- Medical Terminology
- Conversant with administrative practice
- Medical terminology
Desirable
- Knowledge of NHS systems
- Microsoft Excel, Access and Powerpoint
- Knowledge of PAS, Advantis
Skills and Abilities
Essential
- Prioritising workloads
- Excellent communication skills
- Typing >60 wpm
- Able to work on own initiative and act independently within scope of responsibility
Desirable
Experience
Essential
- Medical secretarial experience
- Working in a team
Desirable
- Experience within an NHS/Healthcare setting
- Previous supervisory experience
Person Specification
Qualification
Essential
- RSA II or equivalent
- 5 GCSE inc English
Desirable
- AMSPAR medical qualification or equivalent experience
- European Computer Driving Licence (ECDL)
Knowledge
Essential
- Medical Terminology
- Conversant with administrative practice
- Medical terminology
Desirable
- Knowledge of NHS systems
- Microsoft Excel, Access and Powerpoint
- Knowledge of PAS, Advantis
Skills and Abilities
Essential
- Prioritising workloads
- Excellent communication skills
- Typing >60 wpm
- Able to work on own initiative and act independently within scope of responsibility
Desirable
Experience
Essential
- Medical secretarial experience
- Working in a team
Desirable
- Experience within an NHS/Healthcare setting
- Previous supervisory experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
