Job summary
The post holder is required to support the lead immunisation Midwife to help implement, monitor, and maintain a safe and quality assured relevant vaccination programme locally. The purpose is to carry out failsafe activities that ensure women are offered and given timely immunisations throughout their pregnancy and record them on the national NHS recorder vaccination services system. (RAVS) in a timely way.
Data for national standards would be required to be kept thus helping to track and thus minimise the risk of harm or missed immunisations to mothers and babies for which Stockport NHS Trust are responsible.
Main duties of the job
- Efficient and effective administration of national Immunisation programmes.
- Maintenance of an accurate immunisation database
- Provision of accurate statistical information.
- Provide administrative support to the Immunisation Lead Midwife including photocopying, filing, faxing, scanning and other routine office tasks.
- Liaise closely with the Lead Immunisation Midwife, wards, ANC and community midwives, paediatricians, and Ultrasound department to help ensure the smooth running of the service.
- Answer telephone enquiries, refer issues to other members of the business group as appropriate and act as the main point of contact in relation to issues/updates for the Failsafe system.
- Liaise as appropriate with external service providers.
- Provide data to the Lead Immunisation midwife for the required KPI's.
- Provide a daily analysis of breaches of Failsafe Systems and to action them appropriately and alert line manager when users of the service are adversely affected.
- Attend MDT meetings with the immunisation lead regarding patients care and any regional/national update meetings.
- Maintain a flexible approach to the post in order to rapidly assimilate changes in workload, patterns and requirements.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
If successful this vacancy will require an enhanced DBS check at a cost of £54.50. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £16.
Job description
Job responsibilities
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
If successful this vacancy will require an enhanced DBS check at a cost of £54.50. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £16.
Person Specification
Education & Qualifications
Essential
- oGood Standard of general education
- oFunctional skills minimum Level 2 Maths and English or GCSE equivalent or working towards
- oNVQ3 in IT or equivalent qualifications or experience.
Desirable
- oBusiness Administration qualification ECDL or equivalent IT qualification
Knowledge
Essential
- oKnowledge of the Immunisation services and Failsafe procedures
- oKnowledge of NHS hospital administrative systems e.g. PAS, EK, patient centre etc or willingness to learn
- oExperience and understanding of Data Protection
- oCompetent in the use of Microsoft Office system
- oKnowledge of when to seek advice and escalate to the appropriate professional for expert help and advice
Desirable
- oUnderstanding of Medical terminology
Experience
Essential
- oExperience in using office information systems.
- oExperience of providing and receiving complex, sensitive information
- oComprehensive experience of using work processing and data analysis software packages i.e. Microsoft Excel, Database, Word and Outlook.
- oPrevious experience of providing administrative support within the NHS or care setting.
- oExperience of dealing with members of the public.
- oUse of Patient Administration Systems
- oExperience of working in teams under appropriate supervision as part of a multi-disciplinary team
Desirable
- oExperience of operating in a busy office environment.
- oExperience of note taking and producing minutes of meetings.
- oExperience of Audits.
Skills & Abilities
Essential
- oExcellent numeracy, literacy and verbal communication skills.
- oAble to communicate and articulate effectively at all levels
- oAnalytical and judgemental skills for problem solving within own sphere of work.
- oPlanning and organisational skills.
- oExcellent time management skills with the ability to prioritise and achieve deadlines.
- oAbility to work effectively under pressure.
- oEffective interpersonal skills with the ability to demonstrate compassion and empathy with patients and be able to understand their needs and respond with tact and sensitivity.
- oAbility to monitor quality of work in own area and alert others to quality issues, reporting any errors or issues to the appropriate person.
- oAble to use own initiative appropriately.
- oAble to follow policies and procedures
Work Related Circumstances
Essential
- oAble to cover the service 5 days a week with flexibility to meet service needs
- oPositive approach to work & able to adapt and work flexibly.
- oAbility to work flexibly to meet the needs of the service.
- oAble to apply physical effort e.g. lifting and handling.
- oOccupational Health Clearance
- oRight to work in the UK
Person Specification
Education & Qualifications
Essential
- oGood Standard of general education
- oFunctional skills minimum Level 2 Maths and English or GCSE equivalent or working towards
- oNVQ3 in IT or equivalent qualifications or experience.
Desirable
- oBusiness Administration qualification ECDL or equivalent IT qualification
Knowledge
Essential
- oKnowledge of the Immunisation services and Failsafe procedures
- oKnowledge of NHS hospital administrative systems e.g. PAS, EK, patient centre etc or willingness to learn
- oExperience and understanding of Data Protection
- oCompetent in the use of Microsoft Office system
- oKnowledge of when to seek advice and escalate to the appropriate professional for expert help and advice
Desirable
- oUnderstanding of Medical terminology
Experience
Essential
- oExperience in using office information systems.
- oExperience of providing and receiving complex, sensitive information
- oComprehensive experience of using work processing and data analysis software packages i.e. Microsoft Excel, Database, Word and Outlook.
- oPrevious experience of providing administrative support within the NHS or care setting.
- oExperience of dealing with members of the public.
- oUse of Patient Administration Systems
- oExperience of working in teams under appropriate supervision as part of a multi-disciplinary team
Desirable
- oExperience of operating in a busy office environment.
- oExperience of note taking and producing minutes of meetings.
- oExperience of Audits.
Skills & Abilities
Essential
- oExcellent numeracy, literacy and verbal communication skills.
- oAble to communicate and articulate effectively at all levels
- oAnalytical and judgemental skills for problem solving within own sphere of work.
- oPlanning and organisational skills.
- oExcellent time management skills with the ability to prioritise and achieve deadlines.
- oAbility to work effectively under pressure.
- oEffective interpersonal skills with the ability to demonstrate compassion and empathy with patients and be able to understand their needs and respond with tact and sensitivity.
- oAbility to monitor quality of work in own area and alert others to quality issues, reporting any errors or issues to the appropriate person.
- oAble to use own initiative appropriately.
- oAble to follow policies and procedures
Work Related Circumstances
Essential
- oAble to cover the service 5 days a week with flexibility to meet service needs
- oPositive approach to work & able to adapt and work flexibly.
- oAbility to work flexibly to meet the needs of the service.
- oAble to apply physical effort e.g. lifting and handling.
- oOccupational Health Clearance
- oRight to work in the UK
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
