Contact Centre Administrator

Stockport NHS Foundation Trust

Information:

This job is now closed

Job summary

Contact Centre Administrator - BAND 3 (full and part time hours available)

We are currently looking for Contact Centre Administrator to assist in continuing to expand our already successful Single Point of Access Service based at Kingsgate House in Stockport.

Main duties of the job

Providing contact centre telephone and administration support for Adult Community Services.

Ability to work as team and be an excellent communicator

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

o Between 27-33 days of annual leave plus bank holidays

o NHS pension scheme membership

o Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further

o NHS Staff discounts

o Cycle to work scheme

oSalary finance - for loans, savings, budget planning and tips on managing debt

o Stockport Credit Union- for local financial advice

Date posted

13 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

362-A-24-6536225

Job locations

Kingsgate House

Wellington Road

Stockport

SK4 1LW


Job description

Job responsibilities

  • Being the first point of contact for patients
  • Booking appointments for our patients accessing the Community Adult Services
  • Contacting patients showing great telephone etiquette and customer care
  • Build rapport with patients and peers
  • Prioritising tasks showing organisation and flexibility
  • Quickly and efficiently manage incoming and outgoing calls and emails
  • Input confidential information onto various I.T. systems
  • Be familiar with a full range of clerical tasks and be able to undertake specific duties. Completing various administration tasks to a high standard on daily basis
  • Ensuring appointment capacity is maximised

Job description

Job responsibilities

  • Being the first point of contact for patients
  • Booking appointments for our patients accessing the Community Adult Services
  • Contacting patients showing great telephone etiquette and customer care
  • Build rapport with patients and peers
  • Prioritising tasks showing organisation and flexibility
  • Quickly and efficiently manage incoming and outgoing calls and emails
  • Input confidential information onto various I.T. systems
  • Be familiar with a full range of clerical tasks and be able to undertake specific duties. Completing various administration tasks to a high standard on daily basis
  • Ensuring appointment capacity is maximised

Person Specification

Education & Qualifications

Essential

  • English & Maths, GCSE level 4 and above, O'Levels grade A-C, or equivalent qualifications or equivalent experience

Desirable

  • NVQ Level 3 or above in a relevant subject such as Customer Care, I.T or Business Administration

Knowledge

Essential

  • General knowledge of office procedures
  • Strong verbal communication skills
  • IT skills including Microsoft Outlook, Word and Excel

Desirable

  • Customer Service Training
  • Working knowledge of call centre or outpatient booking procedures
  • Knowledge of NHS environment

Experience

Essential

  • Extensive administrative experience
  • Experience of telephone duties

Desirable

  • Experience of outpatient bookings and Electronic Patient Record Systems

Skills & Abilities

Essential

  • Keyboard skills
  • Enthusiastic, confident approach to change, calm and reliable under pressure
  • Work independently and as part of a team
  • Ability to plan and prioritise workload and multi task
  • Methodical, systematic approach to work and keen eye for detail
  • Excellent verbal and written communication skills
  • Excellent telephony skills
  • Flexibility to cope with the changing needs of the job
  • Excellent organisational skills
  • Ability to work alone and make judgements
  • Ability to use initiative
  • Good level of spoken English

Work Related Circumstances

Essential

  • Flexible attitude and approach to work
Person Specification

Education & Qualifications

Essential

  • English & Maths, GCSE level 4 and above, O'Levels grade A-C, or equivalent qualifications or equivalent experience

Desirable

  • NVQ Level 3 or above in a relevant subject such as Customer Care, I.T or Business Administration

Knowledge

Essential

  • General knowledge of office procedures
  • Strong verbal communication skills
  • IT skills including Microsoft Outlook, Word and Excel

Desirable

  • Customer Service Training
  • Working knowledge of call centre or outpatient booking procedures
  • Knowledge of NHS environment

Experience

Essential

  • Extensive administrative experience
  • Experience of telephone duties

Desirable

  • Experience of outpatient bookings and Electronic Patient Record Systems

Skills & Abilities

Essential

  • Keyboard skills
  • Enthusiastic, confident approach to change, calm and reliable under pressure
  • Work independently and as part of a team
  • Ability to plan and prioritise workload and multi task
  • Methodical, systematic approach to work and keen eye for detail
  • Excellent verbal and written communication skills
  • Excellent telephony skills
  • Flexibility to cope with the changing needs of the job
  • Excellent organisational skills
  • Ability to work alone and make judgements
  • Ability to use initiative
  • Good level of spoken English

Work Related Circumstances

Essential

  • Flexible attitude and approach to work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Stockport NHS Foundation Trust

Address

Kingsgate House

Wellington Road

Stockport

SK4 1LW


Employer's website

http://www.stockport.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Stockport NHS Foundation Trust

Address

Kingsgate House

Wellington Road

Stockport

SK4 1LW


Employer's website

http://www.stockport.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Deputy Assistant Directorate Manager

Sharon Langan

sharon.langan@stockport.nhs.uk

01618356470

Date posted

13 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

362-A-24-6536225

Job locations

Kingsgate House

Wellington Road

Stockport

SK4 1LW


Supporting documents

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