Job summary
PREVIOUS APPLICANT NEED NOT APPLY
To assist in the provision of a cost effective, efficient and responsive procurement service in line with Trust and Departmental objectives and targets. This will be achieved by meeting the Departmental savings target, managing a portfolio of complex contracts and a range of healthcare related procurement projects.
Main duties of the job
- Manage a portfolio of complex contracts as agreed by the Deputy Head of Procurement (Contracts) and Head of Procurement, these contracts will be at values above the Cabinet Office tender thresholds and duties will include but not be limited to:
Identify appropriate routes to market
Conduct tender exercises
Evaluation of bids in line with the defined specification
Award recommendations
Post tender de-briefs to unsuccessful suppliers
Ensure projected savings/outcomes are achieved
- Manage a range of healthcare related procurement projects as agreed by the Deputy Head of Procurement (Contracts).
- Increasing Procurements' influence and securing recurring financial savings by examining the non-traditional areas of non-pay spend.
- Work collaboratively with other Trusts or public sector bodies as appropriate and as agreed by the Deputy Head of Procurement (Contracts) and Head of Procurement.
- Provide professional support and procurement advice to Senior Managers, Clinicians and other Stakeholders and promote the benefits of effective and best procurement practice by influencing Senior Managers and Clinicians to embrace the innovative alternatives to contribute towards the overall strategic aim of improving quality of care.
- Work with Clinicians and Senior Managers to ensure complete, accurate and relevant specifications are written for all quotations and tenders.
- Develop, agree and implement specific contract review criteria and maintain evidence of such reviews.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
Communications
- Assist in creating and managing relationships at corporate, operational and strategic levels in all procurement areas across the Trust, in particular with Directorate Managers, other Executive organisations within the public sector e.g. Crown Commercial Service (CCS), North of England Commercial Procurement Collaborative (NoE CPC), surrounding public authorities and NHS Supply Chain.
- Assist in providing support e.g. product information and product expenditure reports to the Head of Procurement.
- Co-ordinate and prepare tender recommendation reports for the procurement of goods and services in accordance with the Trusts Standing Financial Instructions (SFI) and Standing Orders (SO).
- Contribute to the continuous development and performance of the Procurement Department by participating in development activities and by suggesting areas of Departmental and personal improvement.
- Assist in creating a culture which will ensure the delivery of a professional, fit for purpose procurement service.
- Represent the Trust at local and national events as required.
Responsibility for Patient Care
- Assist patients/service users/carers/relatives during incidental contacts.
Planning and Organising
- Ensure records of correspondence regarding tender projects are fully updated and maintained.
- Work with the Stakeholders to compile tender timetables and procurement processes in line with Divisional requirements.
- Arrange meetings, prepare agendas and take meeting notes as determined by the nature of the project to ensure effective contract management and stakeholder consultation.
- Develop evaluation criteria and weightings using excel spreadsheets and formulae to provide accurate and clear numerical information to assist in decision making for procurement projects.
- Provide statistical information and forecast activity levels in support of future contractual decision making.
- Responsibilities for planning and organising work both on a day to day basis and longer term.
- Be responsible, along with the other Contracts Managers, for managing the Assistant Contracts Managers to ensure deadlines are met.
Responsibilities for Physical and / or Financial Resources
- Balance decisions with often conflicting priorities to ensure full transparency of process and required probity whilst meeting deadlines.
Responsibility for Policy and Service Development and Implementation
- Applies and keeps abreast of best practice procurement techniques in all contracting and negotiation activities.
- Assist the Head of Procurement in delivering the objectives and initiatives as detailed in the Procurement Strategy.
- Provide professional advice and support to Trust clinicians and managers and all others involved in commercial activity. Ensure that there is a full appreciation of the complex stages involved and the legal requirements by which the Trust must abide.
- Responsible for supplier selection processes and subsequent performance monitoring systems, ensuring that suppliers continue to perform within their contractual obligations.
Responsibilities for Human Resources and Leadership
- Contracts Managers are responsible for the day to day supervision and support of the Assistant Contracts Managers.
- Assist in recruitment as required, interviewing and appointment staff within the Contracts Team as directed by the Deputy Head of Procurement (Contracts).
- Assist in ensuring all members of staff are trained effectively and efficiently.
- As directed by the Deputy Head of Procurement (Contracts).assist in ensuring individual Personal Development Plans (PDPs) are carried out annually.
- Assist with the continuous development of induction programmes, training and development, disciplinary matters, sickness and absence reviews as required.
Responsibilities for Teaching and Training
- Assist in the development of the Assistant Contracts Managers.
- Assist in instructing the Divisions in understanding the Trust SFIs and the Public Contracts Regulations.
Responsibilities for Data and Information Resources
- Develop appropriate evaluation methods to determine best value for money options for high value contracts (those in excess of the Cabinet Office tender threshold).
- Will be responsible for analysing potentially complex tender submissions.
- Will be responsible for submitting own tender reports and for ensuring that those prepared by the Assistant Contracts Managers are correct.
Physical Skills and Effort
- On rare occasions there may be a need to assist the Materials Management Assistants in putting away deliveries during exceptionally busy periods or to help cover staff absences, this would involve light physical effort such as the manual handling of roll cages and unpacking of products onto the storeroom shelves.
Job description
Job responsibilities
Communications
- Assist in creating and managing relationships at corporate, operational and strategic levels in all procurement areas across the Trust, in particular with Directorate Managers, other Executive organisations within the public sector e.g. Crown Commercial Service (CCS), North of England Commercial Procurement Collaborative (NoE CPC), surrounding public authorities and NHS Supply Chain.
- Assist in providing support e.g. product information and product expenditure reports to the Head of Procurement.
- Co-ordinate and prepare tender recommendation reports for the procurement of goods and services in accordance with the Trusts Standing Financial Instructions (SFI) and Standing Orders (SO).
- Contribute to the continuous development and performance of the Procurement Department by participating in development activities and by suggesting areas of Departmental and personal improvement.
- Assist in creating a culture which will ensure the delivery of a professional, fit for purpose procurement service.
- Represent the Trust at local and national events as required.
Responsibility for Patient Care
- Assist patients/service users/carers/relatives during incidental contacts.
Planning and Organising
- Ensure records of correspondence regarding tender projects are fully updated and maintained.
- Work with the Stakeholders to compile tender timetables and procurement processes in line with Divisional requirements.
- Arrange meetings, prepare agendas and take meeting notes as determined by the nature of the project to ensure effective contract management and stakeholder consultation.
- Develop evaluation criteria and weightings using excel spreadsheets and formulae to provide accurate and clear numerical information to assist in decision making for procurement projects.
- Provide statistical information and forecast activity levels in support of future contractual decision making.
- Responsibilities for planning and organising work both on a day to day basis and longer term.
- Be responsible, along with the other Contracts Managers, for managing the Assistant Contracts Managers to ensure deadlines are met.
Responsibilities for Physical and / or Financial Resources
- Balance decisions with often conflicting priorities to ensure full transparency of process and required probity whilst meeting deadlines.
Responsibility for Policy and Service Development and Implementation
- Applies and keeps abreast of best practice procurement techniques in all contracting and negotiation activities.
- Assist the Head of Procurement in delivering the objectives and initiatives as detailed in the Procurement Strategy.
- Provide professional advice and support to Trust clinicians and managers and all others involved in commercial activity. Ensure that there is a full appreciation of the complex stages involved and the legal requirements by which the Trust must abide.
- Responsible for supplier selection processes and subsequent performance monitoring systems, ensuring that suppliers continue to perform within their contractual obligations.
Responsibilities for Human Resources and Leadership
- Contracts Managers are responsible for the day to day supervision and support of the Assistant Contracts Managers.
- Assist in recruitment as required, interviewing and appointment staff within the Contracts Team as directed by the Deputy Head of Procurement (Contracts).
- Assist in ensuring all members of staff are trained effectively and efficiently.
- As directed by the Deputy Head of Procurement (Contracts).assist in ensuring individual Personal Development Plans (PDPs) are carried out annually.
- Assist with the continuous development of induction programmes, training and development, disciplinary matters, sickness and absence reviews as required.
Responsibilities for Teaching and Training
- Assist in the development of the Assistant Contracts Managers.
- Assist in instructing the Divisions in understanding the Trust SFIs and the Public Contracts Regulations.
Responsibilities for Data and Information Resources
- Develop appropriate evaluation methods to determine best value for money options for high value contracts (those in excess of the Cabinet Office tender threshold).
- Will be responsible for analysing potentially complex tender submissions.
- Will be responsible for submitting own tender reports and for ensuring that those prepared by the Assistant Contracts Managers are correct.
Physical Skills and Effort
- On rare occasions there may be a need to assist the Materials Management Assistants in putting away deliveries during exceptionally busy periods or to help cover staff absences, this would involve light physical effort such as the manual handling of roll cages and unpacking of products onto the storeroom shelves.
Person Specification
Education & Qualifications
Essential
- Educated to Degree level (or equivalent work experience).
- Membership of or working towards Chartered Institute of Purchasing & Supply (MCIPS).
Knowledge
Essential
- An understanding of the Public Contract Regulations associated with competitive tendering and contract award.
- Knowledge and understanding of Terms and Conditions of Contract.
Desirable
- Knowledge and understanding of NHS procurement policies and procedures.
Experience
Essential
- Experience of working under pressure to strict deadlines and prioritising workload.
- Demonstrable knowledge of Procurement, Customer Care and Supply Chain Management.
- Experience of awarding and managing complex contracts.
Desirable
- Experience of working in Procurement in a supervisory capacity.
- Procurement experience within a Public Sector environment.
Skills & Abilities
Essential
- Excellent organisational skills.
- Excellent negotiation and influencing skills.
- Excellent verbal, written, literacy and numeric skills.
- Time management skills with a track record of meeting deadlines.
- Able to motivate others/set high standards.
- Ability to analyse potentially complex problems and evaluate solutions.
Desirable
- Standard driving licence
- Ability to use electronic tendering software.
Personal Attributes
Essential
- Enthusiastic/self-motivated
- Flexibility in your approach to working
- Professional, acts with integrity
- Self-confident
- Tenacity
- Ability to use initiative to work successfully alone or as part of a team
Desirable
- Strong public service values
Person Specification
Education & Qualifications
Essential
- Educated to Degree level (or equivalent work experience).
- Membership of or working towards Chartered Institute of Purchasing & Supply (MCIPS).
Knowledge
Essential
- An understanding of the Public Contract Regulations associated with competitive tendering and contract award.
- Knowledge and understanding of Terms and Conditions of Contract.
Desirable
- Knowledge and understanding of NHS procurement policies and procedures.
Experience
Essential
- Experience of working under pressure to strict deadlines and prioritising workload.
- Demonstrable knowledge of Procurement, Customer Care and Supply Chain Management.
- Experience of awarding and managing complex contracts.
Desirable
- Experience of working in Procurement in a supervisory capacity.
- Procurement experience within a Public Sector environment.
Skills & Abilities
Essential
- Excellent organisational skills.
- Excellent negotiation and influencing skills.
- Excellent verbal, written, literacy and numeric skills.
- Time management skills with a track record of meeting deadlines.
- Able to motivate others/set high standards.
- Ability to analyse potentially complex problems and evaluate solutions.
Desirable
- Standard driving licence
- Ability to use electronic tendering software.
Personal Attributes
Essential
- Enthusiastic/self-motivated
- Flexibility in your approach to working
- Professional, acts with integrity
- Self-confident
- Tenacity
- Ability to use initiative to work successfully alone or as part of a team
Desirable
- Strong public service values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
