Job summary
To ensure the provision of full secretarial support to the Business Group Director's PA and Administration Team as necessary, including triage of telephone enquiries, maintaining databases, filing, photocopying, typing of letters and reports and assisting with arranging meetings.
Main duties of the job
We are looking for an experienced administrator who can support the Women and Children's Division.
You will need to have excellent IT skills and a good working knowledge of Microsoft Office applications in order to provide administrative and secretarial support to the department.
You will be an excellent communicator. You will need to demonstrate a proven record of developing positive relationships with a wide variety of people from different backgrounds.
As part of this small team you will need to have excellent organisational skills, the ability to communicate a range of information to a wide variety of people and have a flexible 'can do' approach to work.
About us
Our mission is to make a difference every day. Our values are that we care, we respect, and we listen
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
The salary for the role is only one part of the excellent package of benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice 3033
Job description
Job responsibilities
- Act as a primary point of contact for all enquiries using initiative, diplomacy and sensitivity.
- Screening all calls, recording messages where appropriate and ensuring all urgent matters are dealt with promptly.
- To work flexibly as a member of the team and to conduct and complete work generated by managers in a timely manner.
- To have awareness of all services offered by the business group and their functions to help efficient working with the various teams.
- Arranging of meetings and the taking minutes for sub group meetings.
- Input attendance and absence for the Divisional Admin and Divisional Management Teams on the Trust Healthroster System. Supporting the PA in the management of the associated timesheets which Teams need to complete.
- Record and electronically copy and submit approved PTO2 External Training Applications Forms to the appropriate Training Team.
- Ordering of Stationery and or entering non stock requisitions on the Trust Unit 4 System.
- Travel Booking of train tickets and accommodation using the Trust approved system.
Job description
Job responsibilities
- Act as a primary point of contact for all enquiries using initiative, diplomacy and sensitivity.
- Screening all calls, recording messages where appropriate and ensuring all urgent matters are dealt with promptly.
- To work flexibly as a member of the team and to conduct and complete work generated by managers in a timely manner.
- To have awareness of all services offered by the business group and their functions to help efficient working with the various teams.
- Arranging of meetings and the taking minutes for sub group meetings.
- Input attendance and absence for the Divisional Admin and Divisional Management Teams on the Trust Healthroster System. Supporting the PA in the management of the associated timesheets which Teams need to complete.
- Record and electronically copy and submit approved PTO2 External Training Applications Forms to the appropriate Training Team.
- Ordering of Stationery and or entering non stock requisitions on the Trust Unit 4 System.
- Travel Booking of train tickets and accommodation using the Trust approved system.
Person Specification
Education & Qualifications
Essential
- 5 GCSE including English and Maths
Desirable
Knowledge
Essential
- Microsoft Word/Excel skills and experience
Skills & Abilities
Essential
- Minute Taking
- Able to prioritise workload
Experience
Essential
- Previous secretarial/office experience
- Maintaining Confidentiality
Desirable
- Experience of working in a hospital
Person Specification
Education & Qualifications
Essential
- 5 GCSE including English and Maths
Desirable
Knowledge
Essential
- Microsoft Word/Excel skills and experience
Skills & Abilities
Essential
- Minute Taking
- Able to prioritise workload
Experience
Essential
- Previous secretarial/office experience
- Maintaining Confidentiality
Desirable
- Experience of working in a hospital
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
