Job summary
This is a fantastic opportunity for a highly motivated, enthusiastic and flexible individual to join the Women & Children Administration Team.
This role requires a highly organised person with the ability to priorities their workload, work in a calm and effective manner and communicate well at all levels.
In this vital role you will provide comprehensive confidential administrative services. Work is varied, interesting and requires someone who has a strong work ethic and a desire to work in a fast-paced environment.
You will be arranging and coordinating meetings, taking minutes, involved in audit, maintaining data bases and the up keep of the Divisional microsites for O&G, Paediatrics and Neonates. You will be working closely with the Governance & Quality Team to ensure all guidelines and Standard Operating Procedures are up to date and available.
With your previous experience of working in a busy office-based environment you should have the ability to demonstrate accurate working and be able to work well as part of a team.
Main duties of the job
The post holder will demonstrate good organisational skills and have the ability to plan and undertake additional work as required.
Undertake duties delegated by management, using own initiative, and working without supervision.
To provide a courteous and diplomatic point for enquiries.
The post holder must be able to maintain a total level of confidentiality and be able to understand and act on information.
The post holder will be familiar with a full range of clerical tasks and undertake specific duties.
To provide secretarial support to managers as required.
About us
Our mission is to make a difference every day. Our values are that we care, we respect, and we listen
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
The salary for the role is only one part of the excellent package of benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
Provide a confidential and comprehensive administrative service to support the team.
Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements.
Responsible for the prioritising of own work commitments on a day-to-day basis, and the planning of diary maintenance, meetings and schedules.
To ensure the provision of full administration support to the Governance & Quality Team.
To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and neonates ensuring all information is available and up to date including patient information leaflets, guidelines and Standard Operating Procedures.
To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites.
To compile agendas for meetings, and to take minutes for meetings.
To order copies of CTGs when requested.
Triage of telephone enquiries.
To maintain databases
To assist with arranging meetings.
To be conversant with all of the services offered within the Division of Women & Children.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately
If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.
Job description
Job responsibilities
Provide a confidential and comprehensive administrative service to support the team.
Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements.
Responsible for the prioritising of own work commitments on a day-to-day basis, and the planning of diary maintenance, meetings and schedules.
To ensure the provision of full administration support to the Governance & Quality Team.
To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and neonates ensuring all information is available and up to date including patient information leaflets, guidelines and Standard Operating Procedures.
To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites.
To compile agendas for meetings, and to take minutes for meetings.
To order copies of CTGs when requested.
Triage of telephone enquiries.
To maintain databases
To assist with arranging meetings.
To be conversant with all of the services offered within the Division of Women & Children.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately
If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.
Person Specification
Education & Qualifications
Essential
- Educated to GCSE level or equivalent.
- Maths and English at C or above or equivalent.
- Word processing and computer literacy skills to RSAIII or NVQ Level 3.
Knowledge
Essential
- Knowledge of a full range of administrative and organisational policies and procedures, acquired through knowledge, training and relevant experience.
- Intermediate knowledge of all Microsoft Packages (Word, Excel, Access, PowerPoint)
- Good working knowledge of email and internet
Desirable
- Knowledge of the Trust including the range of services provided
- NHS Background or an understanding of the
Experience
Essential
- Working experience of general office duties.
- Experience of working with routine and urgent work in an administration and secretarial capacity usually gained through 2 years experience.
- Experience of developing and maintaining office systems including electronic and physical filing systems.
- Experience of taking minutes of meetings
- Experience of working as part of a successful team.
- Experience of using Internet & Email
- Proven experience of prioritising work and meeting deadlines
- Experience of handling issues that are confidential.
Skills and Abilities
Essential
- Typing/IT skills (email, word processing & File Management)
- Excellent communication skills
- Excellent telephony skills
- Flexibility to cope with the changing needs of the job
- Excellent Organisational skills
- Ability to work alone and make judgements
- Car driver/ability to travel
Person Specification
Education & Qualifications
Essential
- Educated to GCSE level or equivalent.
- Maths and English at C or above or equivalent.
- Word processing and computer literacy skills to RSAIII or NVQ Level 3.
Knowledge
Essential
- Knowledge of a full range of administrative and organisational policies and procedures, acquired through knowledge, training and relevant experience.
- Intermediate knowledge of all Microsoft Packages (Word, Excel, Access, PowerPoint)
- Good working knowledge of email and internet
Desirable
- Knowledge of the Trust including the range of services provided
- NHS Background or an understanding of the
Experience
Essential
- Working experience of general office duties.
- Experience of working with routine and urgent work in an administration and secretarial capacity usually gained through 2 years experience.
- Experience of developing and maintaining office systems including electronic and physical filing systems.
- Experience of taking minutes of meetings
- Experience of working as part of a successful team.
- Experience of using Internet & Email
- Proven experience of prioritising work and meeting deadlines
- Experience of handling issues that are confidential.
Skills and Abilities
Essential
- Typing/IT skills (email, word processing & File Management)
- Excellent communication skills
- Excellent telephony skills
- Flexibility to cope with the changing needs of the job
- Excellent Organisational skills
- Ability to work alone and make judgements
- Car driver/ability to travel
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
