Job summary
An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Procurement Team at Stockport NHS Foundation Trust.
The post-holder will be expected to provide an effective and efficient operational procurement service and to be the Procurement Department's lead for managing E-catalogues and the Purchase Order System.
The post-holder will have responsibility for delivering savings and managing relationships with stakeholders and suppliers. In addition, the post-holder will also have responsibility for managing the development of the Operational Purchasing Team in a challenging climate.
Main duties of the job
Main Duties and Responsibilities
- Develop the Trusts' e-catalogue coverage and to manage the e-catalogues on a day to day basis.
- Management of the e-requisitioning system, ensuring that all submissions are in line with the Trusts' Standing Financial Instructions and Standing Orders; and to provide assistance in training as required.
- In line with the Trusts' Standing Financial Instructions and Standing Orders inform the stakeholders of the need to issue a tender / quotation in a timely manner to ensure 'waivers' are reduced and that appropriate timescales for individual procurement exercises are set.
- To be aware of Trust contracts and available framework agreements in order to bring them to the attention of internal stakeholders.
- Work effectively with other members of the Operational Purchasing Team to ensure an efficient transactional procurement service is provided.
- Management of staff including appraisals, performance related issues, disciplinary matters and provide support to resolve problems.
- Participate in relevant meetings providing benchmarking information and support where requested.
- To work in partnership with external organisations as agreed by the Deputy Head of Procurement (Operational).
- To ensure that all maintenance agreements and call-off arrangements are actioned appropriately.
- Working with internal stakeholders to identify and implement additional cost savings.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
Our mission is to make a difference every day. Our values are that we care, we respect, and we listen
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
The salary for the role is only one part of the excellent package of benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
Communications
- Communicate with external agencies (e.g., North of England Commercial Procurement Collaborative and Crown Commercial Service).
- Working with Deputy Head of Procurement (Operational) proactively drive for rationalisation and optimisation of the supply base, products and services.
- To be capable of influencing decisions.
- Represent the Procurement Department at regional e-procurement events as required
Planning and organising
- Will need to manage all of the maintenance agreements and call-off arrangements in order to ensure that the Trust does not cease to have appropriate provision.
- Manage the maintenance agreements database.
- Will be responsible for the management and maintenance of the e-catalogues on a day to day basis.
Responsibilities for Physical and / or Financial Resources
- Will need to have and maintain a working knowledge of the VAT rules.
- Will be responsible for maintaining the Procurement Departments Quotation Workplan.
- Ensure that quotation responses are robustly evaluated against a range of financial and non-financial criteria determining best value options.
- Responsible for raising requisition.
Responsibilities for Teaching and Training
- Assist in the development of the Trust wide training for using the Trusts e-requisition system.
- Will be responsible for training new members of the Operational Purchasing Team in the use of the purchasing order system, the e-catalogue and the e-tendering portal.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Job description
Job responsibilities
Communications
- Communicate with external agencies (e.g., North of England Commercial Procurement Collaborative and Crown Commercial Service).
- Working with Deputy Head of Procurement (Operational) proactively drive for rationalisation and optimisation of the supply base, products and services.
- To be capable of influencing decisions.
- Represent the Procurement Department at regional e-procurement events as required
Planning and organising
- Will need to manage all of the maintenance agreements and call-off arrangements in order to ensure that the Trust does not cease to have appropriate provision.
- Manage the maintenance agreements database.
- Will be responsible for the management and maintenance of the e-catalogues on a day to day basis.
Responsibilities for Physical and / or Financial Resources
- Will need to have and maintain a working knowledge of the VAT rules.
- Will be responsible for maintaining the Procurement Departments Quotation Workplan.
- Ensure that quotation responses are robustly evaluated against a range of financial and non-financial criteria determining best value options.
- Responsible for raising requisition.
Responsibilities for Teaching and Training
- Assist in the development of the Trust wide training for using the Trusts e-requisition system.
- Will be responsible for training new members of the Operational Purchasing Team in the use of the purchasing order system, the e-catalogue and the e-tendering portal.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person Specification
Education & Qualifications
Essential
- Educated to GCSE/O Level (A-C) or equivalent including in English and Maths.
- Have, working towards or willing to work towards full membership of the Chartered Institute of Purchasing & Supply (MCIPS).
Knowledge
Essential
- Understanding of purchase order systems and processes.
Desirable
- Knowledge of electronic ordering systems including product classification.
- Knowledge and understanding of Terms and Conditions of Contract.
- A working knowledge of the VAT rules.
- Knowledge of Procurement and Supply Chain Management.
Experience
Essential
- Demonstrable achievements in a purchasing and supply environment.
- Experience of working under pressure to strict deadlines and prioritising workload, and that of others.
- Experienced in the use of e-tendering and e-catalogue systems.
Desirable
- Procurement experience within a Public Sector environment.
- Experience of managing staff.
- Experience of working across stakeholder departments.
Skills & Abilities
Essential
- Able to work on own initiative and prioritise own time in order to meet tight deadlines.
- Excellent organisational skills.
- Able to act as representative of Department internally and externally and to promote positive image.
- Excellent verbal and written communication skills.
- Able to motivate others/set high standards.
- Ability to analyse detailed responses to quotations and purchase order data.
Desirable
- High level negotiation and influencing skills
Work Related Circumstances
Essential
- Ability to remain customer focused under pressure.
- Ability to work under pressure due to the frequency of reporting deadlines.
- Ability to resolve complex queries from staff, customers and suppliers.
- Able to concentrate for long periods of time whilst dealing with interruptions and dealing with a wide variety of tasks.
- Participate in training and development activities that are relevant to the job role.
Personal Attributes
Essential
- Enthusiastic / self motivated
- Flexibility in approaches to working
- Professional, acts with integrity.
- Ability to use initiative to work successfully alone or as part of a team.
Person Specification
Education & Qualifications
Essential
- Educated to GCSE/O Level (A-C) or equivalent including in English and Maths.
- Have, working towards or willing to work towards full membership of the Chartered Institute of Purchasing & Supply (MCIPS).
Knowledge
Essential
- Understanding of purchase order systems and processes.
Desirable
- Knowledge of electronic ordering systems including product classification.
- Knowledge and understanding of Terms and Conditions of Contract.
- A working knowledge of the VAT rules.
- Knowledge of Procurement and Supply Chain Management.
Experience
Essential
- Demonstrable achievements in a purchasing and supply environment.
- Experience of working under pressure to strict deadlines and prioritising workload, and that of others.
- Experienced in the use of e-tendering and e-catalogue systems.
Desirable
- Procurement experience within a Public Sector environment.
- Experience of managing staff.
- Experience of working across stakeholder departments.
Skills & Abilities
Essential
- Able to work on own initiative and prioritise own time in order to meet tight deadlines.
- Excellent organisational skills.
- Able to act as representative of Department internally and externally and to promote positive image.
- Excellent verbal and written communication skills.
- Able to motivate others/set high standards.
- Ability to analyse detailed responses to quotations and purchase order data.
Desirable
- High level negotiation and influencing skills
Work Related Circumstances
Essential
- Ability to remain customer focused under pressure.
- Ability to work under pressure due to the frequency of reporting deadlines.
- Ability to resolve complex queries from staff, customers and suppliers.
- Able to concentrate for long periods of time whilst dealing with interruptions and dealing with a wide variety of tasks.
- Participate in training and development activities that are relevant to the job role.
Personal Attributes
Essential
- Enthusiastic / self motivated
- Flexibility in approaches to working
- Professional, acts with integrity.
- Ability to use initiative to work successfully alone or as part of a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
