Job summary
To work as a member of a team responsible for ensuring that all invoices for goods and services supplied to the Trust are processed promptly and accurately in accordance with the Trust's Standing Financial Instructions, internal procedures and the Better Payment Practice Policy
Ensure all reclaimable VAT on invoices processed is recovered.
Main duties of the job
Main Duties and Responsibilities
- With responsibility for a section of the Trust's suppliers, ensure the prompt and accurate payment of invoices and credit notes in accordance with statutory and internal policies and procedures.
- Ensure purchase invoices and credit notes are registered promptly and accurately, to a timescale that supports achievement of the Better Payments Practice target and the uninterrupted flow of goods and services to the Trust.
- Check computer input and output reports to resolve and prevent late payment of invoices.
- Matching invoices with goods receipt notes using manual and computerised systems.
- Raising of manual and computer payments and the control of receipts.
- Obtain authorisation of invoices where evidence of receipt of goods or services is not available in accordance with Standing Financial Instructions and Standard Operating Procedures.
- Ensure all reclaimable VAT on invoices processed is recovered, liaising with Trust's VAT advisors and with reference to HMRC policy.
- Assist in the processing of the payment run when required.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
Our mission is to make a difference every day. Our values are that we care, we respect, and we listen
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
The salary for the role is only one part of the excellent package of benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
Responsibilities for data and information resources
- Take a proactive approach to ensure that any issues with the workflow processes are either resolved or escalated to the Financial Services Manager. This includes problems with suppliers, budget holders, requisitioners or the Unit 4 system.
- Assist in the Agreement of Balances exercises as required.
- Respond promptly to correspondence (telephone calls, e-mails, letters & meetings), queries and enquiries relating to outstanding purchase invoices as required, ensuring good relationships with suppliers and other external bodies e.g. other NHS organisations.
- Ensure timely and accurate filing of documentation as required.
- Maintain and continually develop IT skills including Unit 4 and Microsoft Office in order to produce information from the computer systems used within the department to maximum benefit.
- Ensure integrity of the financial ledger by ensuring accurate coding of invoices and other transactions.
Planning and organising
- Carry out the duties of the post, with the supervision of the Financial Services Manager, by planning and organising own workload to ensure all financial timetables are met.
- Participate in training and development activities that are relevant to the job role.
- To undertake any other duties which is deemed appropriate to the band when requested by the Financial Services Manager or other staff.
- Responds to Internal/External Audit and resulting recommendations.
- The above indicates the main duties of the post which may be reviewed in the light of experience and development within the service. Any review will be undertaken in conjunction with the post holder.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Job description
Job responsibilities
Responsibilities for data and information resources
- Take a proactive approach to ensure that any issues with the workflow processes are either resolved or escalated to the Financial Services Manager. This includes problems with suppliers, budget holders, requisitioners or the Unit 4 system.
- Assist in the Agreement of Balances exercises as required.
- Respond promptly to correspondence (telephone calls, e-mails, letters & meetings), queries and enquiries relating to outstanding purchase invoices as required, ensuring good relationships with suppliers and other external bodies e.g. other NHS organisations.
- Ensure timely and accurate filing of documentation as required.
- Maintain and continually develop IT skills including Unit 4 and Microsoft Office in order to produce information from the computer systems used within the department to maximum benefit.
- Ensure integrity of the financial ledger by ensuring accurate coding of invoices and other transactions.
Planning and organising
- Carry out the duties of the post, with the supervision of the Financial Services Manager, by planning and organising own workload to ensure all financial timetables are met.
- Participate in training and development activities that are relevant to the job role.
- To undertake any other duties which is deemed appropriate to the band when requested by the Financial Services Manager or other staff.
- Responds to Internal/External Audit and resulting recommendations.
- The above indicates the main duties of the post which may be reviewed in the light of experience and development within the service. Any review will be undertaken in conjunction with the post holder.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person Specification
Education & Qualifications
Essential
Desirable
Knowledge
Essential
Desirable
Experience
Essential
Desirable
Skills and Abilitiies
Essential
Person Specification
Education & Qualifications
Essential
Desirable
Knowledge
Essential
Desirable
Experience
Essential
Desirable
Skills and Abilitiies
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
