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East and North Hertfordshire Teaching NHS Trust

Emergency Department Stores & Equipment Administrator

The closing date is 13 April 2026

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Job summary

We are looking for an Emergency Department Stores & Equipment Administrator

To support the Emergency Department Inventory & Supplies team with the distribution of stock and replenishment of medical consumables across the Emergency Department clinical floor.

Your role will involve working within a team to provide a high quality service which offers a timely responsive and pro-active service for the movement of stock, materials and equipment within the Emergency Department and Emergency Floor

Main duties of the job

  • To prepare emergency equipment packs

  • Ensure restocking of all equipment required for service provision

  • Ordering of stock when required.

  • Restocking of areas when requested in a timely manner ensuring that these areas are not overstocked.

  • Any other duties as may reasonably be required to assist clinical staff to ensure a safe environment for patients and staff in support of the clinical teams in the Emergency Floor.

  • To produce a high standard of work at all times, particularly when working under pressure, in order to meet strict and demanding deadlines.

  • To undertake all work in a highly sensitive and confidential manner.

  • General duties, e.g. delivery of beds, materials/equipment and all other removal requests that arise in the course of the day's duties.

  • Replenish and maintain all emergency equipment and trolleys as well as regular cleaning and stocking of equipment trolleys in use in the clinical area.

  • To develop and maintain relationships with staff in the adult and ED departments to ensure high levels of customer satisfaction with the service provided

About us

At East and North Hertfordshire Teaching NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.

We run the following hospitals:

  • The Lister Hospital, Stevenage
  • New Queen Elizabeth II (New QEII), Welwyn Garden City
  • Hertford County, Hertford
  • Mount Vernon Cancer Centre (MVCC), Northwood

We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda.

We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.

Details

Date posted

30 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

361-7817077

Job locations

Lister Hospital

Coreys Mill Lane

Stevenage

SG1 4AB


Job description

Job responsibilities

To assist clinical staff to ensure the environment is safe

To daily check and ensure that any broken equipment is taken to EBME and replacement equipment is loan to the department by EBME where appropriate and have and keep a list of equipment not in the department

Collection of medical devices from other areas of the trust

For the day to day safety and security of the ED equipment and store facilities

To order, receive and process internal requisitions via the Trusts online computerised system for all ED stores items (excluding drugs) in a cost effective and timely manner and in line with Trust procedures.

To monitor, report and update the maximum and minimum stock levels held in the ED stores basic inventory program ensuring that a consistent and cost effective approach to stockholding is achieved

Ensure all stock is in date and stored correctly, and any out of date stock is disposed of accordingly

Responsible for monthly stock take and reconciliation with the basic inventory package. Investigating of non-balancing stock

Preparation of weekly and or monthly reports on stock for the ED senior nurse / matron

Undertake yearly Trust audit of all stock

Liaising with suppliers / internal facilities department as necessary

To unpack and accurately store all deliveries.

Ensure all trolleys within ED are checked twice per day and stocked accordingly including PPE maintenance

To return goods to suppliers / facilities department ensuring credit due or replacement goods are returned to the Trust

Ensure all emergency trolleys and back up trolleys are correctly stored

Devise and maintain a robust storage system that is conducive to stock being accessed immediately

Carry out a safety check of sharp bins daily ensure correct trust policy is being followed

Job description

Job responsibilities

To assist clinical staff to ensure the environment is safe

To daily check and ensure that any broken equipment is taken to EBME and replacement equipment is loan to the department by EBME where appropriate and have and keep a list of equipment not in the department

Collection of medical devices from other areas of the trust

For the day to day safety and security of the ED equipment and store facilities

To order, receive and process internal requisitions via the Trusts online computerised system for all ED stores items (excluding drugs) in a cost effective and timely manner and in line with Trust procedures.

To monitor, report and update the maximum and minimum stock levels held in the ED stores basic inventory program ensuring that a consistent and cost effective approach to stockholding is achieved

Ensure all stock is in date and stored correctly, and any out of date stock is disposed of accordingly

Responsible for monthly stock take and reconciliation with the basic inventory package. Investigating of non-balancing stock

Preparation of weekly and or monthly reports on stock for the ED senior nurse / matron

Undertake yearly Trust audit of all stock

Liaising with suppliers / internal facilities department as necessary

To unpack and accurately store all deliveries.

Ensure all trolleys within ED are checked twice per day and stocked accordingly including PPE maintenance

To return goods to suppliers / facilities department ensuring credit due or replacement goods are returned to the Trust

Ensure all emergency trolleys and back up trolleys are correctly stored

Devise and maintain a robust storage system that is conducive to stock being accessed immediately

Carry out a safety check of sharp bins daily ensure correct trust policy is being followed

Person Specification

Qualifications / Training

Essential

  • Basic education
  • GCSE Grades A-C or equivalent in English and Maths

Desirable

  • Able to demonstrate an understanding of moving and handling techniques
  • Computer Literacy to RSA level 2 or above

Previous Experience

Essential

  • Experience in a comparable purchasing/logistics/retail environment or admin experience
  • Good verbal and written communications.
  • Ability to work closely with all grades of staff.
  • Adaptability, ability to prioritise work

Desirable

  • Previous experience in health care setting

Skills

Essential

  • Ability to communicate in a variety of settings with patients of varying levels of understanding, staff and visitors
  • Self-motivated
  • Flexibility and team participation
  • Adaptability, ability to prioritise work, especially under pressure.
  • Good IT skills

Desirable

  • Understanding of quality and change in the clinical setting
  • IT skills to include spreadsheets and databases
  • Customer service skills
  • Analytical skills

Knowledge

Essential

  • Understanding of the requirements of the role
  • Knowledge of processes involved in stock control and managing stores
  • Basic understanding of NHS issues
  • Knowledge of health and safety issues

Other requirements

Essential

  • Understanding of, and commitment to, equality, diversity and inclusion
  • Role model our Trust values every day
Person Specification

Qualifications / Training

Essential

  • Basic education
  • GCSE Grades A-C or equivalent in English and Maths

Desirable

  • Able to demonstrate an understanding of moving and handling techniques
  • Computer Literacy to RSA level 2 or above

Previous Experience

Essential

  • Experience in a comparable purchasing/logistics/retail environment or admin experience
  • Good verbal and written communications.
  • Ability to work closely with all grades of staff.
  • Adaptability, ability to prioritise work

Desirable

  • Previous experience in health care setting

Skills

Essential

  • Ability to communicate in a variety of settings with patients of varying levels of understanding, staff and visitors
  • Self-motivated
  • Flexibility and team participation
  • Adaptability, ability to prioritise work, especially under pressure.
  • Good IT skills

Desirable

  • Understanding of quality and change in the clinical setting
  • IT skills to include spreadsheets and databases
  • Customer service skills
  • Analytical skills

Knowledge

Essential

  • Understanding of the requirements of the role
  • Knowledge of processes involved in stock control and managing stores
  • Basic understanding of NHS issues
  • Knowledge of health and safety issues

Other requirements

Essential

  • Understanding of, and commitment to, equality, diversity and inclusion
  • Role model our Trust values every day

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East and North Hertfordshire Teaching NHS Trust

Address

Lister Hospital

Coreys Mill Lane

Stevenage

SG1 4AB


Employer's website

https://www.enherts-tr.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East and North Hertfordshire Teaching NHS Trust

Address

Lister Hospital

Coreys Mill Lane

Stevenage

SG1 4AB


Employer's website

https://www.enherts-tr.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

ED Matron for Quality and Safety

Lucy Pickersgill

lucy.pickersgill@nhs.net

01438285946

Details

Date posted

30 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

361-7817077

Job locations

Lister Hospital

Coreys Mill Lane

Stevenage

SG1 4AB


Supporting documents

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