Job summary
We are recruiting for aSenior Medical Workforce Advisorwho shares our vision to provide consistently outstanding care and exemplary service to our patients.
This job share role is based within the Medical Workforce team to ensure a proactive, high quality and efficient support with all aspects of the ongoing management of medical staff within the Trust. This will involve co-ordinating key administration processes for all aspects of medical workforce and providing specialist advice on a wide range of day-to-day queries for a specific division.
Working independently, but within a supportive team environment, you will routinely work to tight timescales with competing deadlines so a proven ability to work under pressure and prioritise a demanding workload is essential. You will liaise with medical staff at all levels, with other senior Trust staff and external bodies, so good interpersonal and communication skills are required.
Medical staffing/medical education or previous HR experience in a related role is required.
The post is due to start in December. We are supportive of flexible working arrangements and will endeavour to support these where we can. The post does not have a set working pattern, with an aim of agreeing this upon appointment. Please contact the line manager for further information.
Our Values are Include, Respect and Improve. It is important that you understand and refer to our values during your recruitment process and beyond!
Main duties of the job
The post holder will work within the Medical Workforce team to ensure a proactive, high quality and efficient support to the Trust's medical and dental workforce.
This will involve co-ordinating key administration processes for all aspects of medical workforce and providing specialist advice on a wide range of day-to-day medical workforce queries for a specific division as well as providing the day-to-day advice on the sub-specialty areas designated to that work stream and day to day advice on medical workforce related policies.
The post holder will deliver a high quality and effective workforce planning to a number of business units and departments, ensuring that quality standards are maintained.
They will also deliver rota templates (not including consultants) which maximise the available resource and are compliant with Working Time Regulations (WTR), contractual requirements and local Trust rules. The postholder will also support the medical workforce aspect administration of job planning for doctors.
About us
At East and North Hertfordshire NHS Trust, we are proud of the range of general & specialist services we provide & our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible & innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.
We run the following hospitals:
- The Lister Hospital, Stevenage
- New Queen Elizabeth II (New QEII), Welwyn Garden City
- Hertford County, Hertford
- Mount Vernon Cancer Centre (MVCC), Northwood
We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation; our staff & patients are at the heart of delivering this ambitious agenda.
We understand that finding and starting a new job is an important life decision. If you need reasonable adjustments for a disability, or a life event, such as menopause - so that we can consider your application fairly & to get the best out of you during the selection process, please let us know.
We are committed to a positive work life balance for our employees. Employees are entitled to seek to work flexible working patterns & we are committed to listen and consider all requests. Such requests, of course, have to be made & considered formally, & will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.
Job description
Job responsibilities
Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.
Job description
Job responsibilities
Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.
Person Specification
Qualifications/Training
Essential
- Degree level education and/or CPP certificate or equivalent experience
Previous Experience
Essential
- Experience of working in an HR or workforce role in the NHS
- Experience of data entry, analysing, manipulating and interpreting employee data
- Experience in providing specialist advice to a wide range of staff
- Experience of using own initiative to develop and complete specific projects without direct supervision
- Experience and understanding of working within a confidential environment
Desirable
- Experience using ESR
- Experience of note taking in an HR environment
- Experience of day-to-day supervision of staff
- Experience of e-rota
- Experience of e-job planning
- Experience within a Medical Workforce department
Skills
Essential
- Excellent attention to detail
- IT skills - ability to use MS Office and learn new software packages
- Analytical/problem solving skills
- Ability to prioritise workload
- Ability to work on own initiative
- Ability to collaborate within a team
- Ability to handle sensitive and complex information appropriately
- Good interpersonal skills
- Ability to deal with and resolve queries and concerns raised by doctors and HR staff
- Proficient written and verbal communication skills for interaction at all levels
Desirable
- Ability to build and maintain credibility with line managers
- Ability to apply employment legislation, policies and procedures
- Ability to produce written reports for local and senior management
- Clear and confident presentation skills
Knowledge
Essential
- Basic knowledge of employment law and HR best practice
- Core understanding of the 2016 doctor in training contract and WTR
- Core understanding of all Medical & Dental Terms & Conditions
- Experience of applying NHS terms and conditions
- Awareness of wider HR issues
- Experience of interpreting and applying Medical and Dental terms and conditions
Other Requirements
Essential
- Understanding of, and commitment to, equality, diversity and inclusion
- Role model our Trust values every day
- Proactive approach to work
- Ability to work under pressure and multitask
- Flexible and responsive to change
- Enthusiastic approach to work
- Effective team member
- Diplomatic and able to manage conflict in a constructive manner
Person Specification
Qualifications/Training
Essential
- Degree level education and/or CPP certificate or equivalent experience
Previous Experience
Essential
- Experience of working in an HR or workforce role in the NHS
- Experience of data entry, analysing, manipulating and interpreting employee data
- Experience in providing specialist advice to a wide range of staff
- Experience of using own initiative to develop and complete specific projects without direct supervision
- Experience and understanding of working within a confidential environment
Desirable
- Experience using ESR
- Experience of note taking in an HR environment
- Experience of day-to-day supervision of staff
- Experience of e-rota
- Experience of e-job planning
- Experience within a Medical Workforce department
Skills
Essential
- Excellent attention to detail
- IT skills - ability to use MS Office and learn new software packages
- Analytical/problem solving skills
- Ability to prioritise workload
- Ability to work on own initiative
- Ability to collaborate within a team
- Ability to handle sensitive and complex information appropriately
- Good interpersonal skills
- Ability to deal with and resolve queries and concerns raised by doctors and HR staff
- Proficient written and verbal communication skills for interaction at all levels
Desirable
- Ability to build and maintain credibility with line managers
- Ability to apply employment legislation, policies and procedures
- Ability to produce written reports for local and senior management
- Clear and confident presentation skills
Knowledge
Essential
- Basic knowledge of employment law and HR best practice
- Core understanding of the 2016 doctor in training contract and WTR
- Core understanding of all Medical & Dental Terms & Conditions
- Experience of applying NHS terms and conditions
- Awareness of wider HR issues
- Experience of interpreting and applying Medical and Dental terms and conditions
Other Requirements
Essential
- Understanding of, and commitment to, equality, diversity and inclusion
- Role model our Trust values every day
- Proactive approach to work
- Ability to work under pressure and multitask
- Flexible and responsive to change
- Enthusiastic approach to work
- Effective team member
- Diplomatic and able to manage conflict in a constructive manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
