Job summary
We are recruiting for an administrative officer who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.
This is an exciting opportunity to provide high quality administrative support for specialty doctors (SAS) and locally employed doctors (LED) who work in the East of England and at Lister Hospital.
The post will be based at the Lister Hospital within the Medical Education team. The role involves administrative support for a range of projects and initiatives for the SAS & LED doctors workstream and working closely with a number of stakeholders.
Our Values are Include, Respect, and Improve. It is important that you understand and refer to our values during your recruitment process and beyond!
Main duties of the job
The role involves assisting with the planning and organising of activities and events which assist SAS & LED doctors' training and development in the East of England.
It also involves taking the lead on promoting new initiatives for SAS & LED doctors, undertaking reporting and analysis of project information to support project delivery, and liaising closely with NHS England managers and Lister Hospital managers.
We are looking for someone who is well organised and has excellent administrative skills, is a confident communicator, and has experience of supporting complex projects or programmes and experience of dealing with a wide range of stakeholders and providing information and advice to them.
About us
At East and North Hertfordshire NHS Trust, we are proud of the range of general & specialist services we provide & our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible & innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.
We run the following hospitals:
- The Lister Hospital, Stevenage
- New Queen Elizabeth II (New QEII), Welwyn Garden City
- Hertford County, Hertford
- Mount Vernon Cancer Centre (MVCC), Northwood
We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation; our staff & patients are at the heart of delivering this ambitious agenda.
We understand that finding and starting a new job is an important life decision. If you need reasonable adjustments for a disability, or a life event, such as menopause - so that we can consider your application fairly & to get the best out of you during the selection process, please let us know.
We are committed to a positive work life balance for our employees. Employees are entitled to seek to work flexible working patterns & we are committed to listen and consider all requests. Such requests, of course, have to be made & considered formally, & will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.
Job description
Job responsibilities
Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.
Job description
Job responsibilities
Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.
Person Specification
Qualifications/ Training
Essential
- Educated to degree level in a relevant subject or equivalent level of experience/knowledge from working in a similar area/environment
- Good understanding of a range of work procedures and practices which require a level of expertise or specialism obtained either through formal training or equivalent experience e.g. project management, data analysis, high level administrative procedures
Desirable
- Formal programme of project training eg PRINCE 2
Previous Experience
Essential
- Experience of supporting complex projects or programmes within a recognised project or programme management framework.
- Experience of dealing with a wide range of stakeholders and providing information and advice
- Experience of assisting with the planning of effective meetings and events
- Experience of contributing information to formulate project reports
Desirable
- Experience of documenting and reporting on risks and issues which includes identifying, monitoring and escalating the impact of risks and issues via the risk register for each project
Skills
Essential
- Competent use of MS office packages
- Ability to take information from a number of sources and provide analysis, summary and options within detailed reports
- Ability to use data systems or office systems e.g. diary management
Knowledge
Essential
- Practical knowledge of designing, setting up and implementing project management administrative processes and procedures for complex projects.
- Understanding of confidentiality and data protection legislation including information governance
- Knowledge of administrative procedures, project management and information analysis
Desirable
- Knowledge of project principles
Other Requirements
Essential
- Understanding of, and commitment to, equality, diversity and inclusion
- Role model our Trust values every day
Person Specification
Qualifications/ Training
Essential
- Educated to degree level in a relevant subject or equivalent level of experience/knowledge from working in a similar area/environment
- Good understanding of a range of work procedures and practices which require a level of expertise or specialism obtained either through formal training or equivalent experience e.g. project management, data analysis, high level administrative procedures
Desirable
- Formal programme of project training eg PRINCE 2
Previous Experience
Essential
- Experience of supporting complex projects or programmes within a recognised project or programme management framework.
- Experience of dealing with a wide range of stakeholders and providing information and advice
- Experience of assisting with the planning of effective meetings and events
- Experience of contributing information to formulate project reports
Desirable
- Experience of documenting and reporting on risks and issues which includes identifying, monitoring and escalating the impact of risks and issues via the risk register for each project
Skills
Essential
- Competent use of MS office packages
- Ability to take information from a number of sources and provide analysis, summary and options within detailed reports
- Ability to use data systems or office systems e.g. diary management
Knowledge
Essential
- Practical knowledge of designing, setting up and implementing project management administrative processes and procedures for complex projects.
- Understanding of confidentiality and data protection legislation including information governance
- Knowledge of administrative procedures, project management and information analysis
Desirable
- Knowledge of project principles
Other Requirements
Essential
- Understanding of, and commitment to, equality, diversity and inclusion
- Role model our Trust values every day
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
