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West Hertfordshire Teaching Hospitals NHS Trust

Band 3 - Gynaecology Admissions Admin Assistant, Admissions

Information:

This job is now closed

Job summary

This is role is primarily to support the Gynaecology Admissions Waiting List Coordinators to coordinate the booking of pre-assessment appointments, together with cancellations and re-books and to add waiting list information to the electronic patient system and manage the Gynaecology Admissions Email Inbox.

We are looking for highly motivated and enthusiastic, administrator to join our friendly team, within the Surgical Division.

We are a hard working friendly and flexible team; meeting ever changing demands and require someone of a similar nature. Candidate needs to be willing to work flexibly with regards to hours of work. Full time 37.5 hours. Flexible working days. Substantive Position.

****** IMPORTANT INFORMATION - PLEASE READ ******

Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.

Main duties of the job

Adding patients to waiting list on Cerner and providing breach date information to WLC team. Add external referrals to the system and onto the departmental spreadsheet and book POAs accordingly.Manage the Gynaecology Admissions Inbox and action emails accordingly.

A good level of organisational skills and ability to deal logically with moderately complex issues is required.

About us

With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance.www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and require support or guidance please contactwestherts.recruitment@nhs.net If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

Details

Date posted

23 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£26,240 to £27,928 a year inc. HCA

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

360-IB-11013-A

Job locations

Cross Site

Watford General Hospital

Watford

WD18 0HB


Job description

Job responsibilities

The post holder will add patients to the waiting list and transcribe waiting list card information. They will add external referrals to the system and onto the departmental spreadsheet and book POAs accordingly. They will manage the Gynaecology Admissions Inbox and action emails accordingly.

Job description

Job responsibilities

The post holder will add patients to the waiting list and transcribe waiting list card information. They will add external referrals to the system and onto the departmental spreadsheet and book POAs accordingly. They will manage the Gynaecology Admissions Inbox and action emails accordingly.

Person Specification

Education and qualifications

Essential

  • Good level of education (e.g GCSE Level or equivalent).

Desirable

  • Previous NHS experience, understanding of 18 weeks targets and booking of theatre list.

Knowledge

Essential

  • Knowledge of the NHS guidelines and systems, basic understanding of Cerner (PAS).

Desirable

  • Previous NHS experience, understanding of 18 weeks target, booking of theatre lists.

Experience

Essential

  • Experience of working in an office environment
  • Basic computer competence with use of computer packages such as Outlook, Excel and MS word
  • Ability to scan documents using IT equipment.

Desirable

  • Previous Clerical NHS experience
Person Specification

Education and qualifications

Essential

  • Good level of education (e.g GCSE Level or equivalent).

Desirable

  • Previous NHS experience, understanding of 18 weeks targets and booking of theatre list.

Knowledge

Essential

  • Knowledge of the NHS guidelines and systems, basic understanding of Cerner (PAS).

Desirable

  • Previous NHS experience, understanding of 18 weeks target, booking of theatre lists.

Experience

Essential

  • Experience of working in an office environment
  • Basic computer competence with use of computer packages such as Outlook, Excel and MS word
  • Ability to scan documents using IT equipment.

Desirable

  • Previous Clerical NHS experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

West Hertfordshire Teaching Hospitals NHS Trust

Address

Cross Site

Watford General Hospital

Watford

WD18 0HB


Employer's website

http://www.westhertshospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

West Hertfordshire Teaching Hospitals NHS Trust

Address

Cross Site

Watford General Hospital

Watford

WD18 0HB


Employer's website

http://www.westhertshospitals.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service Lead Admissions & POA

Michaela Longman

michaela.longman@nhs.net

07899668023

Details

Date posted

23 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£26,240 to £27,928 a year inc. HCA

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

360-IB-11013-A

Job locations

Cross Site

Watford General Hospital

Watford

WD18 0HB


Supporting documents

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