Job summary
An opportunity has arisen for an experienced, well-organised, motivated and committed Medical Secretary to join our friendly team in the Breast Unit at St Albans City Hospital.
****** IMPORTANT INFORMATION - PLEASE READ ******
Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.
Main duties of the job
The successful candidate will work as part of our dedicated team and will need to have experience in audio typing, a previous medical secretary role, excellent communication, organisational and advanced IT skills, to provide an efficient secretarial service a team of consultant surgeons Advanced Nurse Practitioners and registrars.
The successful candidate will need to demonstrate possessing the essential qualification outlined in the attached person specification.
About us
With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working ever more closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and should you require support or guidance please contact westherts.recruitment@nhs.net If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description
Job responsibilities
The main duty/responsibility of this post is to provide administrative, clerical and secretarial support to one or more of the Breast Unit Consultants, liaising on a day-to-day basis and prioritising own workload. The duties include but is not limited to:
Typing of clinic letters, using various IT systems, discharge summaries and admin letters from tapes or dictation or written copy as required.
To deal sympathetically and confidentially, via telephone enquiries or face to face, with patients, GPs, medical staff, nursing staff and Hospital departments etc. Queries can occasionally be distressing/emotional circumstances.
To arrange for cancellation of Consultants clinics for annual leave, study leave, etc. via the Trusts Electronic Patient Record system (EPR) (Cerner). To support with rescheduling of appointments with patients via EPR, telephone or letter.
To assist other secretaries in the Department with workload when required and help provide cover during leave.
Job description
Job responsibilities
The main duty/responsibility of this post is to provide administrative, clerical and secretarial support to one or more of the Breast Unit Consultants, liaising on a day-to-day basis and prioritising own workload. The duties include but is not limited to:
Typing of clinic letters, using various IT systems, discharge summaries and admin letters from tapes or dictation or written copy as required.
To deal sympathetically and confidentially, via telephone enquiries or face to face, with patients, GPs, medical staff, nursing staff and Hospital departments etc. Queries can occasionally be distressing/emotional circumstances.
To arrange for cancellation of Consultants clinics for annual leave, study leave, etc. via the Trusts Electronic Patient Record system (EPR) (Cerner). To support with rescheduling of appointments with patients via EPR, telephone or letter.
To assist other secretaries in the Department with workload when required and help provide cover during leave.
Person Specification
Education and qualifications
Essential
- GCSEs (or equivalent) at grades A-C / 4-9, including English and Maths
Desirable
- Previous cancer role experience
Knowledge
Essential
- Medical Terminology
- Knowledge of hospital computer systems (EPR).
- Knowledge of RTT and Cancer pathway processes and waiting time targets.
- Knowledge of PTLs
Desirable
- Knowledge of Breast speciality
Experience
Essential
- AMSPAR/RSA III typing or experience as a Medical Secretary
- Experience of working within the NHS or healthcare setting.
Desirable
- Experience of working in a busy environment.
Person Specification
Education and qualifications
Essential
- GCSEs (or equivalent) at grades A-C / 4-9, including English and Maths
Desirable
- Previous cancer role experience
Knowledge
Essential
- Medical Terminology
- Knowledge of hospital computer systems (EPR).
- Knowledge of RTT and Cancer pathway processes and waiting time targets.
- Knowledge of PTLs
Desirable
- Knowledge of Breast speciality
Experience
Essential
- AMSPAR/RSA III typing or experience as a Medical Secretary
- Experience of working within the NHS or healthcare setting.
Desirable
- Experience of working in a busy environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
