Job summary
We are seeking a Respiratory Rota and Bookings Co-ordinator to manage and oversee the Respiratory Consultant Rota and outpatient scheduling for West Hertfordshire Hospitals NHS Trust.
The post holder will play a key role in coordinating the consultant rota to ensure adequate workforce coverage across all sites. They will also be responsible for managing clinics and scheduling respiratory outpatient appointments efficiently.
Main duties of the job
The post holder will also be responsible for scheduling Respiratory outpatient sessions. They will manage their own workload and work closely with clinical teams to arrange backfill, ensuring adequate capacity and the smooth running of the service.
The post holder will be able to work independently as well as collaboratively within the management team, effectively prioritising tasks in line with service needs.
About us
With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working ever more closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and should you require support or guidance please contactwestherts.recruitment@nhs.net If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description
Job responsibilities
Maintaining accurate record of leave, ward cover and on call rotas for Consultants, Associate Specialists, Registrars and Nurse Specialist by using Medirota and local electronic diary systems.
Effective backfill of Respiratory and CLCH sessions including ad hoc weekend ad-hoc clinics by liaising with clinical, administrative and outpatient teams.
Set up and manually add / remove Respiratory sessions on Bookwise.
Adhere to specific list requirements including availability of outpatient rooms, reduced/delayed starts list for training, variation of slots per type of clinic, 18 week RTT targets.
Adaptability and response to short notice changes and requests for extra sessions to be added to the system and the rota updated to reflect changes.
Ensuring clinic and ward cover is confirmed in advanced for every session/list, adhering to the six-week cancellation rule.
To update Medirota with all the above outpatient clinics, annual leave, study leave, wards and on call NIV rota.
Job description
Job responsibilities
Maintaining accurate record of leave, ward cover and on call rotas for Consultants, Associate Specialists, Registrars and Nurse Specialist by using Medirota and local electronic diary systems.
Effective backfill of Respiratory and CLCH sessions including ad hoc weekend ad-hoc clinics by liaising with clinical, administrative and outpatient teams.
Set up and manually add / remove Respiratory sessions on Bookwise.
Adhere to specific list requirements including availability of outpatient rooms, reduced/delayed starts list for training, variation of slots per type of clinic, 18 week RTT targets.
Adaptability and response to short notice changes and requests for extra sessions to be added to the system and the rota updated to reflect changes.
Ensuring clinic and ward cover is confirmed in advanced for every session/list, adhering to the six-week cancellation rule.
To update Medirota with all the above outpatient clinics, annual leave, study leave, wards and on call NIV rota.
Person Specification
Knowledge
Essential
- National Targets relevant to Respiratory waiting times.
- Advanced level of knowledge of IT systems in particular word processing, spreadsheets and presentation software.
- Demonstrable knowledge of full range of administrative and organisational policies and procedures associated with this role.
- Good knowledge of medical terminology.
- Ability to work using own initiative and to problem solve where appropriate.
Experience
Essential
- Previous management experience.
- Understanding of NHS/Public Sector project and change management, service provision and redesign.
- Experience in managing and prioritising heavy workload.
- Strong experience in liaising with senior team members from internal departments.
Desirable
- Experience of working within NHS/ Healthcare environment.
Education
Essential
- Educated to degree/diploma level or equivalent experience.
Desirable
- Studying for further management qualifications.
Person Specification
Knowledge
Essential
- National Targets relevant to Respiratory waiting times.
- Advanced level of knowledge of IT systems in particular word processing, spreadsheets and presentation software.
- Demonstrable knowledge of full range of administrative and organisational policies and procedures associated with this role.
- Good knowledge of medical terminology.
- Ability to work using own initiative and to problem solve where appropriate.
Experience
Essential
- Previous management experience.
- Understanding of NHS/Public Sector project and change management, service provision and redesign.
- Experience in managing and prioritising heavy workload.
- Strong experience in liaising with senior team members from internal departments.
Desirable
- Experience of working within NHS/ Healthcare environment.
Education
Essential
- Educated to degree/diploma level or equivalent experience.
Desirable
- Studying for further management qualifications.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
