Job summary
We have an opportunity for a Band 3 Administrator to join our friendly and supportive Staff Seasonal Vaccination team.
You will be responsible for the data entry function and administrative support for staff seasonal vaccination campaign.
This is a fixed term full time post, 37.5 hours per week,from 1 October 2025 to 27th February 2026.
The role is based at Watford General Hospital, with requirement of working across sites to support the roving flu nurses.
Main duties of the job
You will be responsible for ensuring the collection and entry of data and will be proficient in the use of a variety of software systems, with an eye for detail.
Data entry, collecting consent forms and maintenance of records will be a large part of the daily job role, using different data management systems and inputting data to timescales.
You will need:
- High attention to detail.
- Excellent communication skills.
- Ability to work effectively under pressure.
- Proactive and professional approach to work.
- Ability to manage multiple tasks, excellent time management and excellent organisational skills and able to prioritise workload.
About us
With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working ever more closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and should you require support or guidance please contact westherts.recruitment@nhs.net If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description
Job responsibilities
- Obtain records and accurately input into the data management systems.
- Review and analyse data to identify any trends.
- Record keeping and filing of all paperwork.
- Organise and review the staff vaccination email inbox.
- Organise and maintain regular communication with the flu peer vaccinators .
- Administrational support to the operational function of the Staff Seasonal Vaccination campaign.
- With flexibility to work occasional later evenings and weekends to support the needs of the campaign.
- Based predominantly at Watford General Hospital with the ability to work across all Trust sites to support the roving flu nurses.
Job description
Job responsibilities
- Obtain records and accurately input into the data management systems.
- Review and analyse data to identify any trends.
- Record keeping and filing of all paperwork.
- Organise and review the staff vaccination email inbox.
- Organise and maintain regular communication with the flu peer vaccinators .
- Administrational support to the operational function of the Staff Seasonal Vaccination campaign.
- With flexibility to work occasional later evenings and weekends to support the needs of the campaign.
- Based predominantly at Watford General Hospital with the ability to work across all Trust sites to support the roving flu nurses.
Person Specification
Education and qualifications
Essential
- Competent in data Administration
- Expert in Excel
- Proficient in other Microsoft Office Programs
- Ability to use and navigate data management systems
- Maintain personal competencies and professional development
Knowledge
Essential
- Evidence of on-going professional development
- Awareness of Equality and Valuing Diversity principles
- Awareness of confidentiality and Data Protection Act
Experience
Essential
- Impeccable attention to detail
- Good analytical skills and punctuality
- Excellent organisation and communication skills.
- Proven ability to prioritise and organise workload
Person Specification
Education and qualifications
Essential
- Competent in data Administration
- Expert in Excel
- Proficient in other Microsoft Office Programs
- Ability to use and navigate data management systems
- Maintain personal competencies and professional development
Knowledge
Essential
- Evidence of on-going professional development
- Awareness of Equality and Valuing Diversity principles
- Awareness of confidentiality and Data Protection Act
Experience
Essential
- Impeccable attention to detail
- Good analytical skills and punctuality
- Excellent organisation and communication skills.
- Proven ability to prioritise and organise workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
