Rota Coordinator

Job summary

• To support the Lead Rota Coordinators to monitor and co-ordinate all medical rotas across the Directorate
• To help co-ordinate, log and monitor all types of leave for medical staff, including Consultants, in the Directorate
• To compile absence spread sheets and organise back to work interviews with Jnr doctors
• To process timesheets received from Junior Doctors and Consultants under the guidance of the Assistant General Manager.
• Help to populate and develop the junior doctor/medical staffing rotas in line with the master template held on the electronic e rota and to co-ordinate any changes to these rotas.
• To co-ordinate, log and monitor annual leave and study leave for all medical staff, including consultants, ensure minimum staffing levels are met, within the Directorate
• To act as a point of contact for the Directorate in connection with medical staff reporting sickness absence and other types of absence
• To record medical staff absence in the E-Rostering database and produce reports as necessar

Main duties of the job

• To ensure return to work interviews are arranged for all medical staff with the appropriate manager
• To act as point of contact for the Directorate in medical staffing issues (e.g. exploring the need for locum cover) ensuring that relevant issues are discussed with the General Manager and/or Clinical Director
• To work with the Medical Staffing Department to co-ordinate the approval of CVs of possible external agency locums for the Directorate
• To maintain a register of medical staff Local Induction Checklists for monitoring and follow up of those individuals who fail to complete a Local Induction
• To work with the Medical Staffing Department to co-ordinate the completion of Locum Placement Reports of external agency medical locums
• Work with the Medical Workforce Department to review existing rotas for all junior medical staff in the Directorate ensuring medical staff are working in line with the European Working Time Directive (EWTD)
• To co-ordinate, produce and distribute all junior doctors departmental induction packs and to liaise with Consultant staff in the delivery of the specialty Local Induction Programme for medical staff
• To act as the link between Junior medical staff and Clinical Director/Divisional Director/General Manager, ensuring that issues raised by the Junior Doctors are highlighted in the appropriate forum
• To maintain and monitor a central record of medical staff bleeps ensuring these are returned and reallocated at the end of a rotation.

About us

Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.

The Trust provides a full range of general hospital services and some areas of specialist complex care to around 500,000 people living in the south part of West Kent and the north part of East Sussex.

The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.

We employ over 6,500 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.