University Hospitals of Leicester NHS Trust

Administration Team Leader - Professional development

Information:

This job is now closed

Job summary

An exciting opportunity has arisen for an experienced and motivated individual to work within the Professional development & Clinical Assurance (PDCA) team at University Hospitals of Leicester.

The post holder will be required to lead the PDCA pharmacy teams' administration and clerical tasks, initially focusing on aspects of rota management, and must possess excellent verbal and written communication skills.

Main duties of the job

The initial focus of the post will be supporting core aspects of the team administration. There are multiple rotas across the pharmacy department which are essential to the functioning of our team and this role is essential to maintain our service. This role will play a key role to support this function. Other key areas are:

  • Rota support as mentioned
  • Annual leave approval and balances for PDCA team
  • HELM compliance monitoring
  • Recruitment paperwork support
  • Meeting scheduling, agenda and minutes for PDCA
  • Team organogram and line management structure
  • Room booking support
  • Support managing sickness including target letters and associated documents
  • Support with cost centre reports/sickness reports
  • Appraisal database maintenance
  • HR paperwork support

Potential expansion of the role will look at how other specific admin tasks completed by the pharmacists and pharmacy technicians could be undertaken instead by specialist admin support. The desire to expand the role and work flexibly will be essential.

For further details / informal visits contact:

Sabeha Patel

Principal Pharmacy Technician - PDCA

sabeha.patel@uhl-tr.nhs.uk

07878633123

About us

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

  • high-quality care for all,
  • being a great place to work,
  • partnerships for impact, and
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud,
  • we are inclusive, and
  • we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Details

Date posted

14 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

358-6878355-CSI-BC

Job locations

Leicester Royal Infirmary

Leicester

LE1 5WW


Job description

Job responsibilities

  • Knowledge and experience of Microsoft based systems is an essential requirement for this post as the individual will be required to use Excel, Word and Outlook on a daily basis.
  • The post holder will also be required to take minutes. Other duties include providing staff support, secretarial service, inputting staff details and managing shifts on Health Roster.
  • You will also be required to undertake all general office and reception duties.

Please see attached job description

Job description

Job responsibilities

  • Knowledge and experience of Microsoft based systems is an essential requirement for this post as the individual will be required to use Excel, Word and Outlook on a daily basis.
  • The post holder will also be required to take minutes. Other duties include providing staff support, secretarial service, inputting staff details and managing shifts on Health Roster.
  • You will also be required to undertake all general office and reception duties.

Please see attached job description

Person Specification

Training and Qualifications

Essential

  • GCSE or equivalent in Maths and English
  • NVQ 3, QCF 3. RSA111 or equivalent

Experience

Essential

  • Significant relevant Office Administrative experience
  • Minute taking

Desirable

  • Working within the NHS
  • Knowledge of pharmaceutical names and terms

Communication

Essential

  • Strong written and oral communication skills
Person Specification

Training and Qualifications

Essential

  • GCSE or equivalent in Maths and English
  • NVQ 3, QCF 3. RSA111 or equivalent

Experience

Essential

  • Significant relevant Office Administrative experience
  • Minute taking

Desirable

  • Working within the NHS
  • Knowledge of pharmaceutical names and terms

Communication

Essential

  • Strong written and oral communication skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals of Leicester NHS Trust

Address

Leicester Royal Infirmary

Leicester

LE1 5WW


Employer's website

https://www.jobsatleicestershospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals of Leicester NHS Trust

Address

Leicester Royal Infirmary

Leicester

LE1 5WW


Employer's website

https://www.jobsatleicestershospitals.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Principal Pharmacy Technician

Sabeha Patel

sabeha.patel@uhl-tr.nhs.uk

07878633123

Details

Date posted

14 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

358-6878355-CSI-BC

Job locations

Leicester Royal Infirmary

Leicester

LE1 5WW


Supporting documents

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