Job summary
We are looking for someone who would like to join the Staff Bank department of the University Hospitals of Leicester NHS Trust.
We manage the entirety of the Trust's Temporary Staffing for external and internal staff wanting to work flexible within the Trust. We are one the busiest operational departments in the organisation. We are keen to meet a number of highly motivated individuals to assist withroutine audit work andgeneral support and guidance for temporary workers managed through the Staff Bank service.
Main duties of the job
Working as an integral member of the Staff Bank Team to support a customer focused service for all Temporary Staffing activity undertaken by University Hospitals of Leicester (UHL); providing a comprehensive, efficient and effective clerical and administrative service supporting the Staff Bank Co-ordinators and Team Leaders.
Please see attached Job description for full list of duties.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
Undertake clerical tasks e.g. preparing standard letters, distribution of mail, retrieval of files, photocopying, completion of standard returns & forms and completing administration of stocks and supplies.
As required, input data to relevant computer databases and be able to interrogate databases for standard information on both a regular and ad-hoc basis.
Maintain an up to date filing system to ensure that non-responses are chased within process timescales and maintain and contribute to the Staff Bank teams filing and record systems to ensure all records are kept accurately, legibly and in a timely manner for all documents and policies related to Staff Bank.
Producing a high standard of work at all times, particularly when working under pressure to meet strict deadlines.
To maintain the Staff Bank databases, always ensuring accuracy and confidentiality, in line with the Data Protection Act.
Support the Staff Bank team in completing reports relating to changes of circumstances, sickness absence, resignations, variations to contracts and other payroll documentation.
Job description
Job responsibilities
Undertake clerical tasks e.g. preparing standard letters, distribution of mail, retrieval of files, photocopying, completion of standard returns & forms and completing administration of stocks and supplies.
As required, input data to relevant computer databases and be able to interrogate databases for standard information on both a regular and ad-hoc basis.
Maintain an up to date filing system to ensure that non-responses are chased within process timescales and maintain and contribute to the Staff Bank teams filing and record systems to ensure all records are kept accurately, legibly and in a timely manner for all documents and policies related to Staff Bank.
Producing a high standard of work at all times, particularly when working under pressure to meet strict deadlines.
To maintain the Staff Bank databases, always ensuring accuracy and confidentiality, in line with the Data Protection Act.
Support the Staff Bank team in completing reports relating to changes of circumstances, sickness absence, resignations, variations to contracts and other payroll documentation.
Person Specification
Qualifications
Essential
- Good Standard of Education including English and Maths at GCSE (grade C or above) or equivalent
- Good working knowledge of databases, Microsoft Office and Outlook
Trust Values
Essential
- Demonstrates an understanding of and commitment to UHL Trust Values
Experience
Essential
- Proven administrative experience within a customer care environment
- Dealing with customer queries face-to-face, by email and telephone
Desirable
- Experience of working in a busy office environment, completing tasks given by a number of different people/teams working to similar deadlines
Communication
Essential
- Good written and verbal communication skills
- Experience of working effectively within a Team
Person Specification
Qualifications
Essential
- Good Standard of Education including English and Maths at GCSE (grade C or above) or equivalent
- Good working knowledge of databases, Microsoft Office and Outlook
Trust Values
Essential
- Demonstrates an understanding of and commitment to UHL Trust Values
Experience
Essential
- Proven administrative experience within a customer care environment
- Dealing with customer queries face-to-face, by email and telephone
Desirable
- Experience of working in a busy office environment, completing tasks given by a number of different people/teams working to similar deadlines
Communication
Essential
- Good written and verbal communication skills
- Experience of working effectively within a Team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
