Job summary
Pharmacy Clerical Officer
Band: 3 (£22,816-£24,336)
An exciting opportunity has arisen for an Administration and Clerical Assistant to join our Pharmacy Administration team working to support pharmacy colleagues across sites.
We are looking for enthusiastic, committed and motivated individual who can demonstrate using their own initiative and can prioritise their workload.
This post is a 12 month fixed term position, with the possibility of a permanent role following the 12 month fixed term period.
Previous applicants need to not apply.
Main duties of the job
The role of the Pharmacy Clerical Officer is to the Administration and Clerical Manager in providing efficient, high quality administration support to the Senior Pharmacy Management team, and other senior members of staff within Pharmacy. Providing comprehensive staff support, secretarial service, monitoring and controlling department stock ordering and customer invoicing, to minimise unnecessary expenditure and maximise timely income. To maintain and report on pharmacy staff and workload performance and metrics, and to undertake all general office duties
The work is varied, interesting and demanding and the successful candidate will need to be organised, flexible and reliable. We are looking for someone who possesses the ability to meet the demands of the service, someone who is able to communicate with confidence within the team and with staff across the Trust.
You will need to demonstrate a track record of strong interpersonal skills, and strong skills in Microsoft office for email data entry, and data gathering.
We are looking for a team player with excellent communication skills and eye for detail.
The successful applicant will be primarily based at Leicester General Hospital but there will be a requirement to cover all three Hospital sites.
Post will also involve weekend and Bank Holiday cover on a Rota basis.For further details / informal visits contact:
If you require further information or have any questions, please contact Daljeet Minhas - 0116 258 3314
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:
- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)
Job description
Job responsibilities
- To check and prepare invoices for goods supplied to and by the department to achieve clear and timely requests for payment, reporting to the Pharmacy General Manager any discrepancies.
- Produce monthly reports on finance and stock performance, stock values and stock adjustments. Monthly and annual reports on creditor accruals for audit, liaising with internal and external customers where appropriate
- To monitor and place orders for stationery and other ad hoc supplies for the department in a timely and accurate manner ensuring the most cost effective items are ordered. To receive stationary stock and follow up discrepancies.
- To record and produce monthly reports on Pharmacy performance indicators as identified
- To answer incoming telephone calls from pharmacy staff, internal and external customers referring to the appropriate people as identified when necessary
- To maintain personnel files for all designated staff in the strictness confidentiality, ensuring all correspondence relating to sickness, appraisal, performance and contract details are current
- To ensure timesheets and sickness and absence returns are signed and submitted in a timely manner to meet departmental and Trust standards, checking erostering for accuracy, correcting if necessary
Job description
Job responsibilities
- To check and prepare invoices for goods supplied to and by the department to achieve clear and timely requests for payment, reporting to the Pharmacy General Manager any discrepancies.
- Produce monthly reports on finance and stock performance, stock values and stock adjustments. Monthly and annual reports on creditor accruals for audit, liaising with internal and external customers where appropriate
- To monitor and place orders for stationery and other ad hoc supplies for the department in a timely and accurate manner ensuring the most cost effective items are ordered. To receive stationary stock and follow up discrepancies.
- To record and produce monthly reports on Pharmacy performance indicators as identified
- To answer incoming telephone calls from pharmacy staff, internal and external customers referring to the appropriate people as identified when necessary
- To maintain personnel files for all designated staff in the strictness confidentiality, ensuring all correspondence relating to sickness, appraisal, performance and contract details are current
- To ensure timesheets and sickness and absence returns are signed and submitted in a timely manner to meet departmental and Trust standards, checking erostering for accuracy, correcting if necessary
Person Specification
Excellent communication
Essential
- Excellent communication skills
Desirable
- Admin and Clerical qualification
GCSE Grade C or equivalent
Essential
- GCSE Grade C or equivalent in Maths and English
Desirable
- Previous admin and clerical experience of working in Health care sector
Basic computer skills
Essential
- Excellent computer skills
Desirable
- Previous minute taking experience
Person Specification
Excellent communication
Essential
- Excellent communication skills
Desirable
- Admin and Clerical qualification
GCSE Grade C or equivalent
Essential
- GCSE Grade C or equivalent in Maths and English
Desirable
- Previous admin and clerical experience of working in Health care sector
Basic computer skills
Essential
- Excellent computer skills
Desirable
- Previous minute taking experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
