Job summary
This post will form an essential component of the capital projects team who will deliver UHL's annual capital backlog programme and Our Future Hospitals programme
The post holder's function is to effectively manage the Procure to Pay process and provide an efficient administration service for the UHL Capital Projects and Healthcare Planning Team, consisting of New Build and Refurbishment projects
Main duties of the job
To process electronic requests for goods and services on the trust ordering system within the appropriate time scales and with adherence to UHL guidelines and controls.
Produce financial reports to support monthly project reporting
To provide a helpdesk facility for use by trust staff/customers and to provide training for users of the efinancials procurement process
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
- This postholder will be flexible in approach to duties carried out at any of the University of Leicester NHS Trust Hospital sites when required, and ensure compliance with all Trust Standing Orders and Standing Financial instructions, Trust policies, Health and Safety and all other issues appertaining to the efficient delivery of a first class procurement function.
- To respond to Project Managers requests to raise and process Reconfiguration and Capital purchase orders in a timely manner.
- To process electronic requests for goods and services on the trust ordering system within the appropriate time scales with adherence to UHL guidelines and controls. Identifying saving and rationalisation opportunities will be key to the role. This will also involve liaising with Suppliers and obtaining quotations via the electronic procurement system.
- To support the Tendering process and manage correspondence with external stakeholders.
- To process invoices, analysing a range of facts to determine action required; liaising with appropriate stakeholders to resolve queries.
Job description
Job responsibilities
- This postholder will be flexible in approach to duties carried out at any of the University of Leicester NHS Trust Hospital sites when required, and ensure compliance with all Trust Standing Orders and Standing Financial instructions, Trust policies, Health and Safety and all other issues appertaining to the efficient delivery of a first class procurement function.
- To respond to Project Managers requests to raise and process Reconfiguration and Capital purchase orders in a timely manner.
- To process electronic requests for goods and services on the trust ordering system within the appropriate time scales with adherence to UHL guidelines and controls. Identifying saving and rationalisation opportunities will be key to the role. This will also involve liaising with Suppliers and obtaining quotations via the electronic procurement system.
- To support the Tendering process and manage correspondence with external stakeholders.
- To process invoices, analysing a range of facts to determine action required; liaising with appropriate stakeholders to resolve queries.
Person Specification
Training & Qualifications
Essential
- Educated to GCSE standard or equivalent essentially in Mathematics & English
Desirable
- Hold a procurement or logistics qualification
Experience
Essential
- Experience of working in a procurement and financial environment.
- At least 2 years' experience of procurement or financial systems
- At least 1 years' experience using Microsoft Office Systems, specifically Excel
- Excellent presentation skills for production of financial reports
Desirable
- Experience of working in a customer service environment e.g helpdesk, call centre, reception
- Advanced Excel skills
Communication and relationship skills
Essential
- Excellent communication skills, both written and verbal; with ability to respond appropriately to sensitive and complex information
- Be a team player; enthusiastic and self-motivated
- Excellent telephone manner and polite and professional
Analytical and Judgement skills
Essential
- Ability to work under pressure whilst maintaining good attention to detail
- Ability to extract and analyse a range of data from Electronic Systems
- Ability to proactively identify issues with wider contractual implications and respond in a timely manner
Planning and organisation skills
Essential
- Able to adapt to changes in work priorities
- Ability to work on own initiative; to organise & prioritise daily workloads and work to deadlines
- Ability to work efficiently and keep accurate records of all activities for Audit purpose
- Ability to work within time constraints
Desirable
- To be able to demonstrate on the job problem solving
Physical Skills
Essential
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Be able to work on/at any site within UHL NHS Trust as and when required
- Have flexible approach to working and be available to work outside normal working hours as and when required
- Enthusiastic and self motivated
Desirable
- To be able to demonstrate ability to adapt to other roles as & when required (to include training when required)
Commitment to Trust Values and Behaviours
Essential
- Demonstrate the Trust's Values and Behaviours
Person Specification
Training & Qualifications
Essential
- Educated to GCSE standard or equivalent essentially in Mathematics & English
Desirable
- Hold a procurement or logistics qualification
Experience
Essential
- Experience of working in a procurement and financial environment.
- At least 2 years' experience of procurement or financial systems
- At least 1 years' experience using Microsoft Office Systems, specifically Excel
- Excellent presentation skills for production of financial reports
Desirable
- Experience of working in a customer service environment e.g helpdesk, call centre, reception
- Advanced Excel skills
Communication and relationship skills
Essential
- Excellent communication skills, both written and verbal; with ability to respond appropriately to sensitive and complex information
- Be a team player; enthusiastic and self-motivated
- Excellent telephone manner and polite and professional
Analytical and Judgement skills
Essential
- Ability to work under pressure whilst maintaining good attention to detail
- Ability to extract and analyse a range of data from Electronic Systems
- Ability to proactively identify issues with wider contractual implications and respond in a timely manner
Planning and organisation skills
Essential
- Able to adapt to changes in work priorities
- Ability to work on own initiative; to organise & prioritise daily workloads and work to deadlines
- Ability to work efficiently and keep accurate records of all activities for Audit purpose
- Ability to work within time constraints
Desirable
- To be able to demonstrate on the job problem solving
Physical Skills
Essential
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Be able to work on/at any site within UHL NHS Trust as and when required
- Have flexible approach to working and be available to work outside normal working hours as and when required
- Enthusiastic and self motivated
Desirable
- To be able to demonstrate ability to adapt to other roles as & when required (to include training when required)
Commitment to Trust Values and Behaviours
Essential
- Demonstrate the Trust's Values and Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
