Job summary
The role of the Estates Manager is to provide a safe and efficient day to day management of the Trust's operational maintenance service to all wards and departments within a multidisciplinary environment, ensuring compliance with Trust safety standards and procedures.
Contribute to the management and development of the Estates Maintenance function within the Estates and Facilities department.
The core duty of the role is to assist with leadership, management and development of the Estates Maintenance function to meet the needs of the department in areas of delegated responsibility.
Ensure adequate maintenance programmes and resources are in place. To have operational accountability to the Senior Estates Manager for delivery of Estates Maintenance across the area of delegated responsibility.
The post holder will be required to participate in the Estates out of hour's on-call arrangements.
To support and deputise for the Senior Estates Manager in managing a team to ensure Building and Engineering maintenance services are delivered to a high standard.
To contribute to the achievement of good corporate governance throughout the Trusts, and direct subordinates as required, ensuring their compliance with all Trust policies and procedures.
Main duties of the job
The post holder will maintain good communications and working relationships with, members of Trust staff at all levels including nursing staff, Estates Supervisors, Estates Managers
- All Estates and Facilities staff across all disciplines.
- External Agencies/ Specialist sub-contractors.
- Emergency services.
- Authorising Engineers.
- To ensure work is carried out in accordance with current legislation, codes of practice and best practice guidance
- To Ensure all Work is undertaken safely observing the Trust and departments Health and Safety Policies and procedures with effective use of permit to work systems.
- Monitor efficiently using technology to work within Service Level agreements and Key performance Indicators.
- Ensure the effective communication of failures and non-conformities to Senior estates manager.
- To act and lead in a professional manner when undertaking tasks and duties in contact with Patients, Visitors, contractors and staff.
- Contribute to the development of the CAFM systems ensuring relevant records are kept up to date and readily available.
- Financial management - assist in the management of the estates revenue and capital budgets in line with delegated authorisation limits and in accordance with the Trust policies and procedures.
- To participate in regular team briefings deputising for Senior Estates Management as required
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
In addition to the key job responsibilities detailed in this job description all employees at UHL NHS Trust are expected to comply with the general duties detailed below:
To be prepared to work in hazardous areas taking all safety measures to prevent danger, avoid injury and prevent damage to equipment.
All employees are subject to the requirements of the Health & Safety at Work Act.
The post holder is required to ensure that as an employee, his or her work methods do not endanger other people or themselves.
All employees are subject to the requirements of the Data Protection Act and must maintain strict confidentiality in respect of patients and staffs records.
All employees must comply with the Trusts Equal Opportunities Policy and must not discriminate on grounds of age, colour, race, nationality or ethnic origin, religion, belief,gender, marital status, sexuality, disability, trades union membership (or non-membership) or political affiliation, or any other grounds which cannot be shown to be justifiable.
This job description is not to be taken as an exhaustive list of duties and it may be reviewed in the light of changed service needs and development. Any changes will be fully discussed with the post holder. The post holder will be required to carry out other duties as delegated by the Regional Estates Manager or his delegated Estates Manager which are commensurate to the grade and scope of the post.
In order to ensure the Trusts ability to respond to changes in the needs of the service, after appropriate consultation and discussion with you (including consideration of personal circumstances current skills, abilities and career development) the Trust may make a change to your location, duties and responsibilities that are deemed reasonable in the circumstances.
Your normal place of work will be as discussed at interview and will be confirmed in Section 1 of your contract but you may be required to work in other locations of the Trust. In particular, flexibility is required across the three main Hospital sites (Leicester Royal Infirmary, Leicester General Hospital, and Glenfield Hospital). If your initial location is based at one of these sites, excess travel reimbursement will not apply for a permanent/temporary change to base.
Understand and adhere to Trust Policies and Procedures pertinent to the role Participate in the Trust Appraisal system and Personal Development planning for direct reports
To be contributor in the process of ensuring compliance with all Trust Statutory and Non-Statutory responsibilities relating to the Trusts Estate.
To be a contributor in the process of setting and reviewing the strategic direction of Estates Maintenance in the overall strategy for the Estates and Facilities Function.
Promoting and developing the culture of responsiveness, ownership and customer care amongst Estates staff.
Provide technical expertise on all aspects of Estates Maintenance Function, promote communication at all levels and bring innovation, monitoring and measurement to ensure a value for money service
Job description
Job responsibilities
In addition to the key job responsibilities detailed in this job description all employees at UHL NHS Trust are expected to comply with the general duties detailed below:
To be prepared to work in hazardous areas taking all safety measures to prevent danger, avoid injury and prevent damage to equipment.
All employees are subject to the requirements of the Health & Safety at Work Act.
The post holder is required to ensure that as an employee, his or her work methods do not endanger other people or themselves.
All employees are subject to the requirements of the Data Protection Act and must maintain strict confidentiality in respect of patients and staffs records.
All employees must comply with the Trusts Equal Opportunities Policy and must not discriminate on grounds of age, colour, race, nationality or ethnic origin, religion, belief,gender, marital status, sexuality, disability, trades union membership (or non-membership) or political affiliation, or any other grounds which cannot be shown to be justifiable.
This job description is not to be taken as an exhaustive list of duties and it may be reviewed in the light of changed service needs and development. Any changes will be fully discussed with the post holder. The post holder will be required to carry out other duties as delegated by the Regional Estates Manager or his delegated Estates Manager which are commensurate to the grade and scope of the post.
In order to ensure the Trusts ability to respond to changes in the needs of the service, after appropriate consultation and discussion with you (including consideration of personal circumstances current skills, abilities and career development) the Trust may make a change to your location, duties and responsibilities that are deemed reasonable in the circumstances.
Your normal place of work will be as discussed at interview and will be confirmed in Section 1 of your contract but you may be required to work in other locations of the Trust. In particular, flexibility is required across the three main Hospital sites (Leicester Royal Infirmary, Leicester General Hospital, and Glenfield Hospital). If your initial location is based at one of these sites, excess travel reimbursement will not apply for a permanent/temporary change to base.
Understand and adhere to Trust Policies and Procedures pertinent to the role Participate in the Trust Appraisal system and Personal Development planning for direct reports
To be contributor in the process of ensuring compliance with all Trust Statutory and Non-Statutory responsibilities relating to the Trusts Estate.
To be a contributor in the process of setting and reviewing the strategic direction of Estates Maintenance in the overall strategy for the Estates and Facilities Function.
Promoting and developing the culture of responsiveness, ownership and customer care amongst Estates staff.
Provide technical expertise on all aspects of Estates Maintenance Function, promote communication at all levels and bring innovation, monitoring and measurement to ensure a value for money service
Person Specification
Training & Qualifications
Essential
- Degree / HNC/HND in Building Discipline or equivalent experience
- Successful completion of a recognised Apprenticeship
- Membership of a Professional Institution eg IHEEM, IEE, IET, I.Mech, CIBSE
Desirable
- Legionella awareness L8 - Responsible Person
- IOSH Managing Safely Qualification
- Management of Asbestos
Experience
Essential
- Extensive working experience in the Building Engineering services environment and Healthcare Estates Maintenance
- Experience of line management and supervisory responsibility for directly employed staff and contractors working on defects and PPM on technical: Electrical, Mechanical or Building disciplines found in an acute hospital environment
- Sound knowledge of Hospital services provided within the estates management field (HV,LV, Pressure Systems,Piped Medical Gases, Ventilation, Legionella, fire alarms etc)
Desirable
- A thorough understanding of healthcare engineering systems/environment
- A Thorough working knowledge of statutory, mandatory and best practice guidance / regulations
- Working knowledge of health & safety legislation and ability to carry out risk assessments of sites and audits of services
Communication and Relationship Skills
Essential
- Good organisational skills and ability to address and develop solutions to problems of a highly complex and contentious nature
- Good communication skills for effective working relationships throughout the organisation
- Ability to work on own initiative and as part of a team
- Organised Approach to Work
- Evidence of good written and spoken English
Desirable
- Demonstrate negotiating skills persuasive motivational reassurance skills
Planning and organisational Skills
Essential
- Experience of Implementing estates operational strategies
equalit, diversity and inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Has the ability to travel, as will be required to work at other sites
- Ability to work out of hours, evenings, weekends and bank holidays as needs arise
- Able to undertake all duties as detailed in the job description
- To be able to participate on the Estates Management On Call Rota if required to do so
Analytical and Judgement Skills
Essential
- IT / PC Skills to be able to operate various computer systems
- Ability to understand and interpret work plans and drawings
Desirable
- Knowledge of specific planned maintenance software systems
Skills
Essential
- Good organisational skills and ability to address and develop solutions to problems of a highly complex and contentious nature
- Good communication skills for effective working relationships throughout the organisation
- Ability to work on own initiative and as part of a team
- Organised Approach to Work
- Evidence of good written and spoken English
- Able to follow written instructions
- Ability to react to unplanned events / emergencies in a controlled planned manner and communication of issues and progress as per agreed communications policy
Qualities
Essential
- Ability to cope with and manage demanding and stressful scenarios
- Ability to work out of hours, evenings, weekends and bank holidays as needs arise
- Dedicated and committed member of a team
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviors consistent with Trusts Values And Behaviours
Person Specification
Training & Qualifications
Essential
- Degree / HNC/HND in Building Discipline or equivalent experience
- Successful completion of a recognised Apprenticeship
- Membership of a Professional Institution eg IHEEM, IEE, IET, I.Mech, CIBSE
Desirable
- Legionella awareness L8 - Responsible Person
- IOSH Managing Safely Qualification
- Management of Asbestos
Experience
Essential
- Extensive working experience in the Building Engineering services environment and Healthcare Estates Maintenance
- Experience of line management and supervisory responsibility for directly employed staff and contractors working on defects and PPM on technical: Electrical, Mechanical or Building disciplines found in an acute hospital environment
- Sound knowledge of Hospital services provided within the estates management field (HV,LV, Pressure Systems,Piped Medical Gases, Ventilation, Legionella, fire alarms etc)
Desirable
- A thorough understanding of healthcare engineering systems/environment
- A Thorough working knowledge of statutory, mandatory and best practice guidance / regulations
- Working knowledge of health & safety legislation and ability to carry out risk assessments of sites and audits of services
Communication and Relationship Skills
Essential
- Good organisational skills and ability to address and develop solutions to problems of a highly complex and contentious nature
- Good communication skills for effective working relationships throughout the organisation
- Ability to work on own initiative and as part of a team
- Organised Approach to Work
- Evidence of good written and spoken English
Desirable
- Demonstrate negotiating skills persuasive motivational reassurance skills
Planning and organisational Skills
Essential
- Experience of Implementing estates operational strategies
equalit, diversity and inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Has the ability to travel, as will be required to work at other sites
- Ability to work out of hours, evenings, weekends and bank holidays as needs arise
- Able to undertake all duties as detailed in the job description
- To be able to participate on the Estates Management On Call Rota if required to do so
Analytical and Judgement Skills
Essential
- IT / PC Skills to be able to operate various computer systems
- Ability to understand and interpret work plans and drawings
Desirable
- Knowledge of specific planned maintenance software systems
Skills
Essential
- Good organisational skills and ability to address and develop solutions to problems of a highly complex and contentious nature
- Good communication skills for effective working relationships throughout the organisation
- Ability to work on own initiative and as part of a team
- Organised Approach to Work
- Evidence of good written and spoken English
- Able to follow written instructions
- Ability to react to unplanned events / emergencies in a controlled planned manner and communication of issues and progress as per agreed communications policy
Qualities
Essential
- Ability to cope with and manage demanding and stressful scenarios
- Ability to work out of hours, evenings, weekends and bank holidays as needs arise
- Dedicated and committed member of a team
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviors consistent with Trusts Values And Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
