Job summary
Be responsible for the day to day administration of the East Midlands Regional EM3 (East Midlands Emergency Medicine Educational Media) for all Emergency Departments in the East Midlands including Kings Mill, Nottingham, Derby, Lincoln, Leicester, Kettering and Northampton
Main duties of the job
To manage the East Midlands Regional ACCS (Acute Case Common Stem) EM south and HST (Higher Specialist Training) EM teaching programmes in conjunction with the Teaching Programme Directors for ACCS south and HST. To co-ordinate andmanage the local UHL Emergency Medicine (EM) teaching programmes
This post holder is able to act independently and escalate as required. The post holder will support the administration for the delivery of the EM educational programmes in conjunction with the programme directors for ACCS south and HST.
The post holder will prepare and lead on induction for all doctors including Consultants and work with the Medical Staffing Leads around innovative ideas to release doctors for teaching and educational support.
To act as a first point of contact for all education needs and assist the Rota Administrator and JDA team in allocating study leave.
To work with the clinical education centre to ensure Doctors are aware of their budget and work with the General Manager to ensure this budget is adhered to.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
https://www.uhleicester.nhs.uk
Job description
Job responsibilities
- To manage the East Midlands Regional ACCS (Acute Case Common Stem) EM south and HST (Higher Specialist Training) EM teaching programmes in conjunction with the Teaching Programme Directors for ACCS south and HST. To co-ordinate and manage the local UHL Emergency Medicine (EM) teaching programmes
- To provide administrative support for the delivery of EM educational programmes in conjunction with the programme directors for ACCS south and HST and the UHL.
- To provide educational administrative support for the ACCS EM South and HST EM training programme directors, accessing appropriate line management support and guidance as required.
- To be responsible for the administrative elements of the teaching, training and induction programmes for all UHL junior and international medical staff with the Emergency Department
- To be responsible for the administrative elements of the regional induction for ACCS, CT3 and HST trainee.
- Working with the Emergency Medicine College Tutors in the region and HEEM to re-enrol all the Emergency Medicine Doctors and Nurses within the East Midlands onto the EM3 (East Midlands Emergency Medicine Educational Media)
- Be responsible for co-ordinating communication within the UHL ED Department regarding educational issues
- Be responsible for the organisation of meetings and seminars for Educational training days for the UHL ED College Tutor
- Undertaking fully the arrangements for the day i.e. venue, presentations, circulation lists, refreshments and taking minutes and follow up actions as appropriate
Job description
Job responsibilities
- To manage the East Midlands Regional ACCS (Acute Case Common Stem) EM south and HST (Higher Specialist Training) EM teaching programmes in conjunction with the Teaching Programme Directors for ACCS south and HST. To co-ordinate and manage the local UHL Emergency Medicine (EM) teaching programmes
- To provide administrative support for the delivery of EM educational programmes in conjunction with the programme directors for ACCS south and HST and the UHL.
- To provide educational administrative support for the ACCS EM South and HST EM training programme directors, accessing appropriate line management support and guidance as required.
- To be responsible for the administrative elements of the teaching, training and induction programmes for all UHL junior and international medical staff with the Emergency Department
- To be responsible for the administrative elements of the regional induction for ACCS, CT3 and HST trainee.
- Working with the Emergency Medicine College Tutors in the region and HEEM to re-enrol all the Emergency Medicine Doctors and Nurses within the East Midlands onto the EM3 (East Midlands Emergency Medicine Educational Media)
- Be responsible for co-ordinating communication within the UHL ED Department regarding educational issues
- Be responsible for the organisation of meetings and seminars for Educational training days for the UHL ED College Tutor
- Undertaking fully the arrangements for the day i.e. venue, presentations, circulation lists, refreshments and taking minutes and follow up actions as appropriate
Person Specification
Training & Qualifications
Essential
- NVQ III or equivalent knowledge or experience
- Knowledge or training in Medical Education and Rotas
- GCSE Maths and English grade C or above or equivalent
Desirable
- NHS systems and procedures
- Excel, Power point
- Extensive knowledge of EM3
Experience
Essential
- Diary management
- Medical Education administration experience or equivalent
- Experience of dealing with customers/patients
- Line Management experience (minimum of 2 years)
- Understanding of medical terminology
- Experience of working on complex rotas
Desirable
- At least one year working in a large complex organisation
- Appraisal Training
Communication and relationship skills
Essential
- Effective communication skills over many departments
- Able to develop strong relationships with medical teams
Desirable
- Exposure to dealing with complaints, following appropriate escalation processes
Analytical and Judgement skills
Essential
- Able to act on own initiative
- Ability to work without close supervision
- Ability to analyse complex rotas
Planning and organisation skills
Essential
- Planning and Organisation skills
- Ability to prioritise schedules and workloads
Equality and Diversity
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Person Specification
Training & Qualifications
Essential
- NVQ III or equivalent knowledge or experience
- Knowledge or training in Medical Education and Rotas
- GCSE Maths and English grade C or above or equivalent
Desirable
- NHS systems and procedures
- Excel, Power point
- Extensive knowledge of EM3
Experience
Essential
- Diary management
- Medical Education administration experience or equivalent
- Experience of dealing with customers/patients
- Line Management experience (minimum of 2 years)
- Understanding of medical terminology
- Experience of working on complex rotas
Desirable
- At least one year working in a large complex organisation
- Appraisal Training
Communication and relationship skills
Essential
- Effective communication skills over many departments
- Able to develop strong relationships with medical teams
Desirable
- Exposure to dealing with complaints, following appropriate escalation processes
Analytical and Judgement skills
Essential
- Able to act on own initiative
- Ability to work without close supervision
- Ability to analyse complex rotas
Planning and organisation skills
Essential
- Planning and Organisation skills
- Ability to prioritise schedules and workloads
Equality and Diversity
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
