Job summary
This Trust wide post, based primarily at LRI, provides administrative management to support and assist the delivery of placement and clinical teaching and assessment within UHL of Medical Students.
This role is to:o Provide administrative management for Clinical Leads in the day-to-day operation of defined groups of medical students on placement within UHL.o Organise student attendance at planned teaching opportunities.o Responsible to monitor and collate student attendance and performance at teaching opportunities and report to the Department of Medical and Social Care Education of the Medical School.o Organise and facilitate requirements of the Intermediate and Final Professional Examinations for their areas.o Monitor and evaluate the effectiveness of education, training and development receiving, collating and distributing feedback.o Provide flexible working hours to accommodate the different session durations, start and finish times.o Deputise for the Deputy Medical Education Manager ( Undergraduate) in their absence.
Main duties of the job
Support Undergraduate Medical Studentso Act as main reference point/source of informationo Manage process for elective studentso Monitor students' sickness/absence
Support Teaching Blockso Support block leaders in the operation of blockso Coordinate teaching timetables & monitor effective deliveryo Ensure appropriate accommodation resources are availableo Coordinate clinical placementso Produce course documentationo Maintain records of student attendanceo Manage issues
Assessmentso Coordinate assessment activities & collate performance reportso Organise formative assessmentso Administer end of block assessments
Examinationso Organise & manage the End of Year/Block examso Manage allocation of examiners, students & patientso Ensure appropriate resources are availableo Organise/oversee transport arrangementso Manage an allocated budgeto Manage the database of patients, case mix, students & examiners
Strategic Planningo Ensure sound/up to date knowledge, attend University/UHL meetingso Develop & contribute to strategic planning initiatives
Working Relationshipso Domestic/Catering Service to ensure smooth running of the Centreo Ensure good working relationships with Hospital Consultant & juniorstaff
Policyo Responsible for collating information required to influence policyo Support the Deputy Medical Education Manager (Undergraduate) in demonstrating Quality Standards compliancy & creating yearly report of Unit achievementso Provide educational statistics & audit evaluation
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
Please see attached job description and person specification for full details.
You will be required to work across the three main hospital sites on a rota with 1 WFH day per week.
Please ensure you fully describe how you meet the personal specification for this role in your supporting statement.
Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged as the content may lack specificity and fail to address key criteria outlined in the job description and person specification.
Job description
Job responsibilities
Please see attached job description and person specification for full details.
You will be required to work across the three main hospital sites on a rota with 1 WFH day per week.
Please ensure you fully describe how you meet the personal specification for this role in your supporting statement.
Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged as the content may lack specificity and fail to address key criteria outlined in the job description and person specification.
Person Specification
Training & Qualifications
Essential
- NVQ/BTEC Level 4 or equivalent experience.
- GCSE Mathematics & English Grade C or above
Desirable
- ECDL/Clait or other IT qualification
Experience
Essential
- Experience of working within an Undergraduate Education environment
- Knowledge and experience of Medical Education structure
- Experience of working within an NHS environment - preferably with medical staff
- Experience of developing admin systems and processes and implementing change
- Experience co-ordinating and leading large scale administrative processes
Desirable
- Experience of working within a Medical Education environment
Communication and relationship skills
Essential
- Excellent communication skills and an ability to communicate with staff at all levels in different formats
- Experience of communication with external stakeholders
- Experience of communicating highly sensitive information in a confidential environment
- Excellent communication skills and an ability to communicate with staff at all levels in different formats
Analytical and Judgement skills
Essential
- Ability to interpret data, identify themes and present to stakeholders
- Ability to develop administrative processes to improve efficiency
Desirable
Planning and organisation skills
Essential
- Advanced IT skills to include Microsoft applications
- Ability to prioritise and organise, both self and team, and make decisions in relation to own work and department
- Evidence of organisational skills and ensuring attention to detail
- Evidence of ability to work on own initiative
Other requirements specific to the role
Essential
- Acknowledges the importance of confidentiality
- Demonstrates commitment to own professional development
Desirable
- Experience of on-line procurement systems and an understanding of financial control measures
- Demonstrates an in-depth knowledge and interest in Medical Education at Undergraduate and Postgraduate level
Person Specification
Training & Qualifications
Essential
- NVQ/BTEC Level 4 or equivalent experience.
- GCSE Mathematics & English Grade C or above
Desirable
- ECDL/Clait or other IT qualification
Experience
Essential
- Experience of working within an Undergraduate Education environment
- Knowledge and experience of Medical Education structure
- Experience of working within an NHS environment - preferably with medical staff
- Experience of developing admin systems and processes and implementing change
- Experience co-ordinating and leading large scale administrative processes
Desirable
- Experience of working within a Medical Education environment
Communication and relationship skills
Essential
- Excellent communication skills and an ability to communicate with staff at all levels in different formats
- Experience of communication with external stakeholders
- Experience of communicating highly sensitive information in a confidential environment
- Excellent communication skills and an ability to communicate with staff at all levels in different formats
Analytical and Judgement skills
Essential
- Ability to interpret data, identify themes and present to stakeholders
- Ability to develop administrative processes to improve efficiency
Desirable
Planning and organisation skills
Essential
- Advanced IT skills to include Microsoft applications
- Ability to prioritise and organise, both self and team, and make decisions in relation to own work and department
- Evidence of organisational skills and ensuring attention to detail
- Evidence of ability to work on own initiative
Other requirements specific to the role
Essential
- Acknowledges the importance of confidentiality
- Demonstrates commitment to own professional development
Desirable
- Experience of on-line procurement systems and an understanding of financial control measures
- Demonstrates an in-depth knowledge and interest in Medical Education at Undergraduate and Postgraduate level
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
