Job summary
The post holder will be responsible for the day to day administration of junior doctors' working within the Women's & Children's Departments. This will include acting as a point of contact for all junior doctors ensuring that the service has adequate cover arrangements in place at all times.
It is expected that the Junior Doctor Administrators post holder will work with the consultants and junior doctors to take a key role in improvingworking conditions for junior doctors in the Service
Main duties of the job
The main duties of of the role are;
1.1 Establish excellent communication systems with Junior Doctors andConsultant medical staff. Act as a key point of contact for other clinical and non-clinical staff in relation to Junior Doctor issues and on call cover.
1.2 Co-ordinate and administer all rotas to ensure that appropriate cover arrangements are in place at all times. Check that any leave booked doesnot interfere with on call commitments.
1.3 Assist in maintaining an accurate record of junior doctors'annual leave/ special leave/study leave/sick leave, ensuring appropriateauthorisation is given and highlighting any potential/actual difficulties.
1.4 Ensure sickness absence is recorded accordingly.
1.5 Deliver an Induction plan for new rotations including setting up appropriate access. Ensure base wards are covered adequately with appropriatearrangements and clinic reductions can be made to cover rota commitments.
1.6 Co-ordinate the Directorate induction days for junior medical staff at the start of each rotation.
1.7 Negotiate locum cover with locum nest for sickness absence within the agreed Divisional protocol.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
1.8 Support the management team in recordingaccurately and monitor locum expenditure.
1.9 Record and monitor annual leave, sickness and study leave for all Junior Doctors within the Directorate escalating as appropriate any identified concerns.
1.10 Monitor compliance in line with national guidance
1.11 Assist in the necessary arrangements and co-ordinate theagenda for a monthly workforce meeting.Take minutes and distribute.Provide regular feedback on progress with identified issues.
Please refer to the Job Description/Person Specification.
Job description
Job responsibilities
1.8 Support the management team in recordingaccurately and monitor locum expenditure.
1.9 Record and monitor annual leave, sickness and study leave for all Junior Doctors within the Directorate escalating as appropriate any identified concerns.
1.10 Monitor compliance in line with national guidance
1.11 Assist in the necessary arrangements and co-ordinate theagenda for a monthly workforce meeting.Take minutes and distribute.Provide regular feedback on progress with identified issues.
Please refer to the Job Description/Person Specification.
Person Specification
Training & Qualifications
Essential
- Computer Literate
- Good standard of English Language
- Sound Knowledge of office procedures
Desirable
- GCSE or equivalent
- NVQ
- Familiar with trust systems
Personal Requirements
Essential
- Ability to interact and communicate effectively as part of a multi disciplinary team.
- Demonstration of commitment and drive to continue developing
Experience
Essential
- Has held administration role for 3-5 years
Desirable
- Working in an NHS setting
- Working with Junior Doctors and Clinicians
- Human Resources Experience
- Experience of attending and presenting information at meeting
Communication and relationship skills
Essential
- Good communication & listening skills
- Can maintain a professional manor at all times
Analytical and Judgement skills
Essential
- Has the ability to work in a faced paced environment
- Can prioritise in order of accordance
- Works well under pressure
- Displays logical reasoning skills
- Shows the ability to use problem solving techniques.
Skills
Essential
- Drive and determination
- Ability to work within a multi-disciplinary team
- Organisational skills
- Can act on own initiative
- Team working
- Amenable to change
Desirable
- Can demonstrate Project Leadership skills
Planning and organisation skills
Essential
- Has the ability t o work in a faced paced environment
- Can prioritise in order of accordance
- Works well under pressure
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in provision of high-quality care and interactions with others
Other requirements specific to the role
Essential
- Has previous administration experience for 3-5 years
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Person Specification
Training & Qualifications
Essential
- Computer Literate
- Good standard of English Language
- Sound Knowledge of office procedures
Desirable
- GCSE or equivalent
- NVQ
- Familiar with trust systems
Personal Requirements
Essential
- Ability to interact and communicate effectively as part of a multi disciplinary team.
- Demonstration of commitment and drive to continue developing
Experience
Essential
- Has held administration role for 3-5 years
Desirable
- Working in an NHS setting
- Working with Junior Doctors and Clinicians
- Human Resources Experience
- Experience of attending and presenting information at meeting
Communication and relationship skills
Essential
- Good communication & listening skills
- Can maintain a professional manor at all times
Analytical and Judgement skills
Essential
- Has the ability to work in a faced paced environment
- Can prioritise in order of accordance
- Works well under pressure
- Displays logical reasoning skills
- Shows the ability to use problem solving techniques.
Skills
Essential
- Drive and determination
- Ability to work within a multi-disciplinary team
- Organisational skills
- Can act on own initiative
- Team working
- Amenable to change
Desirable
- Can demonstrate Project Leadership skills
Planning and organisation skills
Essential
- Has the ability t o work in a faced paced environment
- Can prioritise in order of accordance
- Works well under pressure
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in provision of high-quality care and interactions with others
Other requirements specific to the role
Essential
- Has previous administration experience for 3-5 years
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
