Job summary
The Anaesthetic department is a very large service and will require good organisational and planning skills.The post holder will be responsible for the co-ordination of allocations and rotation of the Junior Doctors. You will be the main central contact for the Junior Doctors and provide resolution to queries.
You will be responsible for keeping the relevant systems up to date .The post holder will be required to work across site at Leicester Royal, Glenfield Hospital and Leicester General Hospital.
The post holder will be working closely with the Service Manager / General Manager and Workforce lead. You will liaise with the Consultant Heads of Service and the clinical director and wider Operational team.
This will include ensuring effective co-ordination and monitoring of the rotas for trainees and Trust Grade Medical Staff from Foundation Year One to Consultant level where appropriate
Main duties of the job
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Responsible for allocation of Junior and Specialist Doctors.
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The post holder will be the central contact point for junior doctors and will receive all queries directly.
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The post holder will work closely with the General Manager and Service manager / Workforce Lead for ITAPS.
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Responsible for maintaining information systems across the service including the CLW Rota and workbooks.
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To provide administrative support for the Post Graduate Education and Training functions within the Directorate.
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To provide inductions and provide robust support throughout rotation.
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To facilitate monitoring of doctors hours and compliance with rotas.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
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Establish effective communications systems with junior doctors and Consultant medical staff. Responsible for tracker 2 system . checking and approving Doctors requests with the Head of Services on a regular basis.
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Co-ordinate and administer the on-call rota to ensure that appropriate cover arrangements are in place at all times.
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Monitor, maintain and develop systems for accurate recording; of junior doctors annual leave, sick leave, study leave, ensuring appropriate authorisation is given and highlighting any potential/actual difficulties to the Heads of Service, Service Managers and Clinical Director.
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To Maintain and manage sickness absence via the CLW submittals On-line system for all medical staff and produce reports when requested.
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Predict vacancies and absences and co-ordinate resignations and maternity/paternity leave cover.
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Arrange employment letters and references for current medical staff and those whom have left the Directorate.
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Book locum cover for sickness/absence within the agreed Directorate protocol.
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Responsible for Health Roster- and uploading complex on-call Rotas for Senior Management & Switchboard.
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Upload all critical vacancy gaps and ensure approval is given by senior management. Work closely with external agencies and use 247 system to extract CVs to send for approval.
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Support with Locum bookers timesheet uploading.
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Responsible for all internal shifts to be uploaded on to Health roster and to allocate each Doctors payment .
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Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
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Monitor and co-ordinate rotations.
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Liaise with switch board to ensure the medical bleeps are appropriately allocated and arrange ID badges for new starters.
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Co-ordinate information for task force monitoring. (European working time directives).
please see job description/person specification for further details on the role
Job description
Job responsibilities
-
Establish effective communications systems with junior doctors and Consultant medical staff. Responsible for tracker 2 system . checking and approving Doctors requests with the Head of Services on a regular basis.
-
Co-ordinate and administer the on-call rota to ensure that appropriate cover arrangements are in place at all times.
-
Monitor, maintain and develop systems for accurate recording; of junior doctors annual leave, sick leave, study leave, ensuring appropriate authorisation is given and highlighting any potential/actual difficulties to the Heads of Service, Service Managers and Clinical Director.
-
To Maintain and manage sickness absence via the CLW submittals On-line system for all medical staff and produce reports when requested.
-
Predict vacancies and absences and co-ordinate resignations and maternity/paternity leave cover.
-
Arrange employment letters and references for current medical staff and those whom have left the Directorate.
-
Book locum cover for sickness/absence within the agreed Directorate protocol.
-
Responsible for Health Roster- and uploading complex on-call Rotas for Senior Management & Switchboard.
-
Upload all critical vacancy gaps and ensure approval is given by senior management. Work closely with external agencies and use 247 system to extract CVs to send for approval.
-
Support with Locum bookers timesheet uploading.
-
Responsible for all internal shifts to be uploaded on to Health roster and to allocate each Doctors payment .
-
Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
-
Monitor and co-ordinate rotations.
-
Liaise with switch board to ensure the medical bleeps are appropriately allocated and arrange ID badges for new starters.
-
Co-ordinate information for task force monitoring. (European working time directives).
please see job description/person specification for further details on the role
Person Specification
Training & Qualifications
Essential
- Knowledge of Medical Staffing and rota management acquired through experience of working in this area
Desirable
- Educated to NVQ L3 (or equivalent experience) + GCSE Maths and English grade C or above/equivalent qualification
Analytical and Judgement skills
Essential
- Data analysis skills for complex rotas and clinical information
Planning and organisation skills
Essential
- Able to work unsupervised, on own initiative and organise own workload with minimal supervision working to tight and often changing timescales
Desirable
- Skills for supporting project management
Person Specification
Training & Qualifications
Essential
- Knowledge of Medical Staffing and rota management acquired through experience of working in this area
Desirable
- Educated to NVQ L3 (or equivalent experience) + GCSE Maths and English grade C or above/equivalent qualification
Analytical and Judgement skills
Essential
- Data analysis skills for complex rotas and clinical information
Planning and organisation skills
Essential
- Able to work unsupervised, on own initiative and organise own workload with minimal supervision working to tight and often changing timescales
Desirable
- Skills for supporting project management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
