Job summary
West Midlands Database - this system is a complex information database comprising of several modules which are integrated but operate in different ways. They produce intelligent data for the National Cervical Screening Service and the DoH to follow patient pathways.
To lead and assist in the collation, input, monitoring and management of data and information of the West Midlands Colposcopy Database for the Leicester Colposcopy Service and to support other databases within the Colposcopy service in the future as required.
To act as an initial point of contact for general IM&T support for administrative and clinical staff within the Colposcopy service and train users on the use of the West Midlands database.
To extract data from the West Midlands database and provide summary information to illustrate clinical activity and performance.
To participate in the quality assurance and checking accuracy of the West Midlands database to ensure the Colposcopy service is maintained and managed appropriately.
To lead and assist with collating and inputting of service specific data into databases other than the West Midlands as required within the service.
Participate in the identification and implementation of service improvements.
Lead on the collation of statistical data for audit and research purposes, maintaining a high standard of data quality within the Colposcopy service.
Main duties of the job
- Maintain, input and update all local colposcopy databases.
- Respond to requests on clinical activity and performance from a variety of sources which may involve extracting data from more than one database. One main source will be the Department of Health (DoH) where mandated data (KC65) is required on a quarterly basis.
- Monitor the Colposcopy database prior to clinics to allow data entry during clinical consultation and treatments.
Collate required data sets to update and prepare Department of Health national returns (e.g. KC65) specific for the service. Ensure timely submission of mandated quarterly, annual and individual reports and as required.
- Prepare BSCCP external Quality Assurance audits providing evidence of compliance in line with local and national guidelines.
- Generate database reports and MDT lists for the Colposcopy team as part of the multi-disciplinary team meetings. Participate in coordinating and setting up for monthly MDT meetings and recording outcomes of discussions.
- Develop and maintain databases within the Colposcopy service enabling surveillance of patients with specified medical conditions.
- Produce process documentation and training material for colposcopy admin, data and clinical pathways. Contribute towards developing process pathways and process mapping activities. Assist in review, revision and maintaining of SOP documentation where applicable.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
Undertaking full data management of colposcopy patient records on the West Midlands database
Assisting in the co-ordination and development of robust data collection and validation mechanisms.
Maintaining all systems ensuring completeness and accuracy at all times. Run systematic failsafe audits of data to ensure data quality and accuracy.
Ensuring the timely production of reports and analysis when required.
Ensuring that all data is kept securely and to maintain the confidentiality of staff and patients at all times.
Training new service users on the database ensuring a good understanding of data accuracy, data protection, legislation and security. Set up and issue new use logins and access rights.
Assisting in the testing, installation and implementation of any upgrade of software. Provide appropriate training to service users to ensure correct use of the upgraded software.
Assisting with troubleshooting activities when service users identify problems with the system. Escalate unresolved issues or system errors to IM&T or PHE QA team as appropriate.
To collect, record and analyse data effectively in order to produce and present reports for quarterly/annual review, research and audit. This will include publication submissions and support to the colposcopy clinical team in researching and preparing academic (or other) papers for publication or presentation.
To provide, receive and interpret complex information on behalf of the clinical team as required.
Identify and implement improvements to make the service and the data management process more effective and efficient.
Assisting with devising and updating of training material, process flows and service-related documentation.
Reports running reports and extract data and information for clinical staff for clinical audits etc. Act as an initial point of contact for staff requesting new reports to aid with audit and research.
Meetings participate in the monthly Colopscopy MDT meetings and Operational team meetings. Record and circulate minutes. Attendance at other noted meetings as required.
Job description
Job responsibilities
Undertaking full data management of colposcopy patient records on the West Midlands database
Assisting in the co-ordination and development of robust data collection and validation mechanisms.
Maintaining all systems ensuring completeness and accuracy at all times. Run systematic failsafe audits of data to ensure data quality and accuracy.
Ensuring the timely production of reports and analysis when required.
Ensuring that all data is kept securely and to maintain the confidentiality of staff and patients at all times.
Training new service users on the database ensuring a good understanding of data accuracy, data protection, legislation and security. Set up and issue new use logins and access rights.
Assisting in the testing, installation and implementation of any upgrade of software. Provide appropriate training to service users to ensure correct use of the upgraded software.
Assisting with troubleshooting activities when service users identify problems with the system. Escalate unresolved issues or system errors to IM&T or PHE QA team as appropriate.
To collect, record and analyse data effectively in order to produce and present reports for quarterly/annual review, research and audit. This will include publication submissions and support to the colposcopy clinical team in researching and preparing academic (or other) papers for publication or presentation.
To provide, receive and interpret complex information on behalf of the clinical team as required.
Identify and implement improvements to make the service and the data management process more effective and efficient.
Assisting with devising and updating of training material, process flows and service-related documentation.
Reports running reports and extract data and information for clinical staff for clinical audits etc. Act as an initial point of contact for staff requesting new reports to aid with audit and research.
Meetings participate in the monthly Colopscopy MDT meetings and Operational team meetings. Record and circulate minutes. Attendance at other noted meetings as required.
Person Specification
Training & Qualifications
Essential
- Vocational Qualification; level 4/5 (HND, Foundation Degree or equivalent)
- OCR III (including Excel and Access) or equivalent
Desirable
- NVQ ICT (or equivalent) Degree (or working towards)
Analytical and Judgement Skills
Essential
- High standard of data quality skills and demonstrating attention to detail
Experience
Essential
- Experience in the application of data extraction and analysis Understanding of medical terminology
Desirable
- Previous NHS/public sector experience
Person Specification
Training & Qualifications
Essential
- Vocational Qualification; level 4/5 (HND, Foundation Degree or equivalent)
- OCR III (including Excel and Access) or equivalent
Desirable
- NVQ ICT (or equivalent) Degree (or working towards)
Analytical and Judgement Skills
Essential
- High standard of data quality skills and demonstrating attention to detail
Experience
Essential
- Experience in the application of data extraction and analysis Understanding of medical terminology
Desirable
- Previous NHS/public sector experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
