Job summary
The Clinical Education Team are looking for an Education Administrator.
This Trust wide post is based primarily at Leicester Royal Infirmary or Glenfield Hospital, however cross site working is required. The post holder will provide general assistance to the Education Administration Manager with day to day running of the Centre. The post holder will ensure the efficient use of facilities and resources and will aid the provision of postgraduate education, including room bookings, audio visual aids, catering and other support as required. The post holder will have responsibility for a specific, identified work stream. The postholders primary responsibility will be to ensure study leave claims for Postgraduate Doctors in Training (including LED/TG Doctors) are processed appropriately, accurately and in a timely manner.
Main duties of the job
Study Leave
Provide the administration of study leave claims for Postgraduate Doctors in Training (including LED/TG Doctors).
Provide expert advice regarding study leave queries to services and Postgraduate Doctors in Training (including LED/TG).
Clinical Education Centres
Responsible for providing access to Education Centre rooms, ensuring all equipment is available and in good working order as per the CEC Standards.
Ensure the day to day smooth running in the Centres, such as providing support with AV equipment as required, general tidying and raising issues.
Booking rooms for teaching as per the CEC Access Policy.
Dental
Provide administrative support to the Education Coordinator regarding the Dental Education programmes.
This role will require some out of hours working to meet the demands of the PG training sessions.
Please see the attached Job description for a full breakdown of the duties and responsibilities.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
Please see attached job description and person specification for full details.
This role (30 hours) will ideally be worked over 5 days (Monday-Friday) - 4 days is the minimum. You will be required to work across the three main hospital sites on a rota. Friday must be a working day.
Ensure you fully describe how you meet the personal specification for this role in your supporting statement.
Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged asthe content may lack specificity and fail to address key criteria outlined in the job description and person specification.
Should we receive high volumes of applications, this post may close earlier than the proposed advert closing date. Please submit your application in advance to avoid any disappointment.
Job description
Job responsibilities
Please see attached job description and person specification for full details.
This role (30 hours) will ideally be worked over 5 days (Monday-Friday) - 4 days is the minimum. You will be required to work across the three main hospital sites on a rota. Friday must be a working day.
Ensure you fully describe how you meet the personal specification for this role in your supporting statement.
Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged asthe content may lack specificity and fail to address key criteria outlined in the job description and person specification.
Should we receive high volumes of applications, this post may close earlier than the proposed advert closing date. Please submit your application in advance to avoid any disappointment.
Person Specification
Planning and Organisational Skills
Essential
- Ability to prioritise workload.
- Very good eye for detail.
Training & Qualifications
Essential
- NVQ/BTEC Business Administration/ Customer Service (at level 2 or 3)
- GCSE Mathematics & English Grade C or above
Desirable
- RSA Typing Grade II or equivalent
Experience
Essential
- Minimum of two years secretarial or administrative experience.
- Experience of working in a busy office environment.
- Experience of Microsoft Office including Word, Excel, Publisher, Outlook and Powerpoint.
Desirable
- Experience of working within NHS environment.
- Experience of working in a Medical Education Environment.
- Experience of Accent Leave Manager/Tracker 2.
Communication and relationship skills
Essential
- Good typing presentation skills.
- Good inter-personal skills.
- Good communication skills.
Desirable
- Excellent Microsoft package skills.
- Experience of setting up AV equipment.
Analytical and Judgement skills
Essential
- Sound knowledge of secretarial and administrative procedures.
- Calm attitude under pressure.
Desirable
- Knowledge of NHS systems.
Other requirements specific to the role
Essential
- Importance of confidentiality.
- Reliable and gives attention to detail.
- A flexible outlook to the job.
Physical skills
Essential
- Physical ability to carry out duties
Equality and Diversity
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Person Specification
Planning and Organisational Skills
Essential
- Ability to prioritise workload.
- Very good eye for detail.
Training & Qualifications
Essential
- NVQ/BTEC Business Administration/ Customer Service (at level 2 or 3)
- GCSE Mathematics & English Grade C or above
Desirable
- RSA Typing Grade II or equivalent
Experience
Essential
- Minimum of two years secretarial or administrative experience.
- Experience of working in a busy office environment.
- Experience of Microsoft Office including Word, Excel, Publisher, Outlook and Powerpoint.
Desirable
- Experience of working within NHS environment.
- Experience of working in a Medical Education Environment.
- Experience of Accent Leave Manager/Tracker 2.
Communication and relationship skills
Essential
- Good typing presentation skills.
- Good inter-personal skills.
- Good communication skills.
Desirable
- Excellent Microsoft package skills.
- Experience of setting up AV equipment.
Analytical and Judgement skills
Essential
- Sound knowledge of secretarial and administrative procedures.
- Calm attitude under pressure.
Desirable
- Knowledge of NHS systems.
Other requirements specific to the role
Essential
- Importance of confidentiality.
- Reliable and gives attention to detail.
- A flexible outlook to the job.
Physical skills
Essential
- Physical ability to carry out duties
Equality and Diversity
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
