Job summary
This is an excellent opportunity for a true all-rounder who wants to work as part of a dynamic, supportive, multi-skilled team and who aspires to work closely with a wide range of people both internally and externally across the wider health and social care systems.
The Partnerships Team are looking for an enthusiastic and meticulous team member to join us, contributing to our support of Clinical Management Groups in identifying and realising potential business opportunities by supporting the tender bidding process. The role will include supporting our team with project and office management along with supporting our partnership work. You will most likely come from a professional support environment, working as an executive assistant, office manager, project support officer or senior administrator.
Our ideal candidate will have a broad skill set reflecting the varied work undertaken by the Strategy and Partnerships Team. We are looking for a candidate with experience of supporting project management. Co-ordinating the end-to-end tenders process is desirable but not essential. The ideal candidate will need to be adaptable and able to take initiative in supporting the work with our broad range of partners.
Main duties of the job
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The Support Officer is required to provide leadership, direction, and support to other members of the team, whilst developing effective working relationships, efficient practices and a motivated workforce.
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The Support Officer further functions as the expert resource and as a point of contact and on-going liaison for internal and external parties on matters relating to the Strategy and Partnerships Directorate.
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Working with the Strategy and Partnerships Managers, the Support Officer will identify and coordinate multiple commercial bids and business cases aligned to the Trust's strategic direction.
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Lead and support with projects within the Strategy and Partnerships team including tender bidding support (training provided).
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The Support Officer will also provide support to programmes of work that directly supports the Trust, enabling delivery of the strategic and operational objectives, within available resources.
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Take formal minutes/action notes for designated meetings including writing agendas, co-ordinating papers and keeping action logs.
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Other responsibilities will include monitoring and compliancy with e.g., sickness absence, helm e-Learning.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030). We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities. Our strategy is underpinned by newvaluesand we will work to ensure they are an everyday reality for all: - we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve. About the University Hospitals of Leicester NHS Trust: http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
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Create and maintain a Tenders Project Tracker ensuring all CMGs and members of the Strategy and Partnership directorate are kept up to date.
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Work under own initiative to resolve issues and manage work load requirements, be self-motivated and proactively seek and resolve difficulties.
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To be the first point of contact first for internal and external parties for all matters relating to the Strategy and Partnerships Directorate and aim to resolve issues whenever possible and when required direct queries to other staff in a timely manner.
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Summarise key messages for Board and Committee meetings and circulate to team on a weekly basis.
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Author delegated papers and coordinates the agenda and other papers for the Strategic and Partnership Directorate and other Programme Boards as necessary. Papers will require the post holder to gather data from multiple sources and manipulate/interpret the data to present information in an accessible format to a multidisciplinary audience. Take action for designated project meetings.
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Prepare and circulate monthly Strategy and Partnership papers to all CMG.
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Attend internal and external meetings as required, take responsibility for appropriate actions and report back formally to the relevant member(s) of the team.
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Support programme and project delivery activities, including project support for key work streams
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Support the identification, prioritisation and progression of partnership and business opportunities aligned with the Trusts objectives and CMG plans, facilitating agreement and co-operation from others.
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Under the leadership of the Head of Partnerships and Strategy Managers, coordinate multiple and complex business cases, supportive of the Trusts strategic direction, in response to commercial and partnership opportunities.
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Develop and maintain effective information systems for recording business development activities, ensuring stakeholders are suitably appraised.
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Where designated, to lead on tender responses, ensuring high standard tender responses where risks are managed, value for money is realised and are deliverable.
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In conjunction with senior team within strategy, and the Heads of Operations and Clinical Directors within CMGs, develop and agree project plans with clear timelines, objectives, deliverables and outcome measures.
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Produce reports demonstrating projects progress in accordance with the agreed project plan, delivered on time and to budget.
Please see job description/person specification for full details on the role
Job description
Job responsibilities
-
Create and maintain a Tenders Project Tracker ensuring all CMGs and members of the Strategy and Partnership directorate are kept up to date.
-
Work under own initiative to resolve issues and manage work load requirements, be self-motivated and proactively seek and resolve difficulties.
-
To be the first point of contact first for internal and external parties for all matters relating to the Strategy and Partnerships Directorate and aim to resolve issues whenever possible and when required direct queries to other staff in a timely manner.
-
Summarise key messages for Board and Committee meetings and circulate to team on a weekly basis.
-
Author delegated papers and coordinates the agenda and other papers for the Strategic and Partnership Directorate and other Programme Boards as necessary. Papers will require the post holder to gather data from multiple sources and manipulate/interpret the data to present information in an accessible format to a multidisciplinary audience. Take action for designated project meetings.
-
Prepare and circulate monthly Strategy and Partnership papers to all CMG.
-
Attend internal and external meetings as required, take responsibility for appropriate actions and report back formally to the relevant member(s) of the team.
-
Support programme and project delivery activities, including project support for key work streams
-
Support the identification, prioritisation and progression of partnership and business opportunities aligned with the Trusts objectives and CMG plans, facilitating agreement and co-operation from others.
-
Under the leadership of the Head of Partnerships and Strategy Managers, coordinate multiple and complex business cases, supportive of the Trusts strategic direction, in response to commercial and partnership opportunities.
-
Develop and maintain effective information systems for recording business development activities, ensuring stakeholders are suitably appraised.
-
Where designated, to lead on tender responses, ensuring high standard tender responses where risks are managed, value for money is realised and are deliverable.
-
In conjunction with senior team within strategy, and the Heads of Operations and Clinical Directors within CMGs, develop and agree project plans with clear timelines, objectives, deliverables and outcome measures.
-
Produce reports demonstrating projects progress in accordance with the agreed project plan, delivered on time and to budget.
Please see job description/person specification for full details on the role
Person Specification
Training & Qualifications
Essential
- oEducated to degree level or equivalent experience. oEvidence of continual professional development. oCommitment to on-going learning/training.
Desirable
- oProject Management qualification.
- Tender management experience
Comitted to Trust Values and Behaviours
Essential
- oMust be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Personal Qualities
Essential
- oA 'can do' (and 'will do') attitude. oSelf-motivated and able to motivate others. oAbility to be flexible and respond to the needs of the organisation.
Person Specification
Training & Qualifications
Essential
- oEducated to degree level or equivalent experience. oEvidence of continual professional development. oCommitment to on-going learning/training.
Desirable
- oProject Management qualification.
- Tender management experience
Comitted to Trust Values and Behaviours
Essential
- oMust be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Personal Qualities
Essential
- oA 'can do' (and 'will do') attitude. oSelf-motivated and able to motivate others. oAbility to be flexible and respond to the needs of the organisation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
