Job summary
Pharmacy Purchasing Officer
Band: 4 (£23,949- £26,282)
Hours: Full time, part time, job share
We are looking for forward thinking, hardworking individuals to join our UHL Pharmacy Homecare Team as a Pharmacy Purchasing Officer.
You will be based at the Leicester General Hospital primarily and will be responsible for the ordering and invoicing of all homecare drugs for UHL patients.
The ideal candidate will have excellent IT skills and fantastic inter-personal communication skills. They will enjoy working as part of a fast-moving, growing team and be organised and enthusiastic.
Main duties of the job
The UHL homecare service is an amazing, dynamic and fast-growing service. UHL has one of the largest established services in the region, looking after over 7000 patients across many clinical areas. This service has doubled and doubled again in the last few years and continues to grow through regular investment. It is an established, widely respected service.
Main duties to include, maintainence and full compliance to financial governance and ensure a full audit trail of all prescriptions orders and invoices. This includes full JAC (Pharmacy dispensing system) patient level finance data, maintaining service spreadsheets, and electronically storage of all relevant prescription documentation in line with pharmacy record keeping retention requirements.
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:
o We are compassionate
o We are proud
o We are inclusive, and
o We are one team
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)
Job description
Job responsibilities
*Manages accounts for patient supplies of home delivered medicines and therapies.
*Manages own workload and sets priorities, to ensure clinical service is not compromised.
*Responsible for maintaining proper financial control by ensuring prices paid and goods delivered are correct before authorizing payment of invoices
*Assists in the training of other staff groups in purchasing procedures
Job description
Job responsibilities
*Manages accounts for patient supplies of home delivered medicines and therapies.
*Manages own workload and sets priorities, to ensure clinical service is not compromised.
*Responsible for maintaining proper financial control by ensuring prices paid and goods delivered are correct before authorizing payment of invoices
*Assists in the training of other staff groups in purchasing procedures
Person Specification
Training & Qualifications
Essential
- Minimum of four GCSE passes including English and Maths
Desirable
- European Computer Driving Licence or other computing qualification NVQ Level 3 Purchasing or Business Administration or equivalent, or Chartered Institute of Purchasing and Supply (CIPS)
- Foundation level Knowledge of contract law, negotiation skills and contract management eg through NHS PaSA short courses
Experience
Essential
- Minimum of 5 years experience of the following: Customer services - particularly dealing with a variety of people using the telephone
- Minimum of 1 years experience working in a Pharmacy environment, using medical terminology and drug names
- Using computer systems
- Office organisation
- Team working
- Use of simple spreadsheets
- Word processing
- Purchasing and Invoicing procedures
Desirable
- Minimum of 5 years working in an NHS hospital
Communication and relationship skills
Essential
- Inter-personal communication skills and ability to deal with people at all levels
Analytical and Judgement skills
Essential
- Flair for problem analysis and solution Literate and numerate
Planning and organisation skills
Essential
- Organisational skills including the ability to prioritise effectively, especially one's own work
Physical skills
Essential
- Ability to think clearly and logically under pressure and systems of work
- Enthusiasm for and willingness to learn about new technology
- Word processing
- Use of simple spreadsheets
Other requirements specific to the role
Essential
- Drug nomenclature
- Stock control system
- Able to travel to other hospitals in Leicester
- Purchasing and Invoicing procedures
Desirable
- Trust Standing Financial Instructions Contract Law Medicines Act - in respect of purchase of medicines
Person Specification
Training & Qualifications
Essential
- Minimum of four GCSE passes including English and Maths
Desirable
- European Computer Driving Licence or other computing qualification NVQ Level 3 Purchasing or Business Administration or equivalent, or Chartered Institute of Purchasing and Supply (CIPS)
- Foundation level Knowledge of contract law, negotiation skills and contract management eg through NHS PaSA short courses
Experience
Essential
- Minimum of 5 years experience of the following: Customer services - particularly dealing with a variety of people using the telephone
- Minimum of 1 years experience working in a Pharmacy environment, using medical terminology and drug names
- Using computer systems
- Office organisation
- Team working
- Use of simple spreadsheets
- Word processing
- Purchasing and Invoicing procedures
Desirable
- Minimum of 5 years working in an NHS hospital
Communication and relationship skills
Essential
- Inter-personal communication skills and ability to deal with people at all levels
Analytical and Judgement skills
Essential
- Flair for problem analysis and solution Literate and numerate
Planning and organisation skills
Essential
- Organisational skills including the ability to prioritise effectively, especially one's own work
Physical skills
Essential
- Ability to think clearly and logically under pressure and systems of work
- Enthusiasm for and willingness to learn about new technology
- Word processing
- Use of simple spreadsheets
Other requirements specific to the role
Essential
- Drug nomenclature
- Stock control system
- Able to travel to other hospitals in Leicester
- Purchasing and Invoicing procedures
Desirable
- Trust Standing Financial Instructions Contract Law Medicines Act - in respect of purchase of medicines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
