Job summary
To provide financial and administrative support to ensure the efficient management of resources within the Hope Cancer Trials Centre and the timely processing of clinical trial amendments.
Main duties of the job
- Provide financial and administrative support to the HOPE Business Leads and Operations Director and where applicable the wider Study Support Set Up Team.
- Assist the HOPE Business Leads with the financial management of approximately 160 clinical trials generating an approximate annual income of £1.5m, from study opening to close down, requesting invoices, credit notes, dealing with any financial queries in an accurate and timely manner.
- Assist with trial financial tracking spreadsheets for all new trials keeping accurate and up to date records at all times liaising with the HOPE clinical teams where appropriate.
- Responsible for managing patient travel expense requests, taxi invoicing, set up, amendment and archiving fee reimbursement, updating reports and ensuring timely and accurate reclaim from external partners.
- When required assist with the timely production of monthly/annual financial and adhoc reports.
- Where appropriate assist with review of non-pay costs such as internal diagnostic recharges.
- Create, amend and process official purchase orders as required.
- Ensure timely invoicing and reporting of income with prioritisation of tasks and a flexible approach to cope with urgent requests.
- Assist the study set-up team with the processing of trial amendments, ensuring that financial records are updated during the process.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
- Provide financial and administrative support to the HOPE Business Leads and Operations Director and where applicable the wider Study Support Set Up Team.
- Assist the HOPE Business Leads with the financial management of approximately 160 clinical trials generating an approximate annual income of £1.5m, from study opening to close down, requesting invoices, credit notes, dealing with any financial queries in an accurate and timely manner.
- Assist with trial financial tracking spreadsheets for all new trials keeping accurate and up to date records at all times liaising with the HOPE clinical teams where appropriate.
- Responsible for managing patient travel expense requests, taxi invoicing, set up, amendment and archiving fee reimbursement, updating reports and ensuring timely and accurate reclaim from external partners.
- When required assist with the timely production of monthly/annual financial and adhoc reports.
- Where appropriate assist with review of non-pay costs such as internal diagnostic recharges.
- Create, amend and process official purchase orders as required.
- Ensure timely invoicing and reporting of income with prioritisation of tasks and a flexible approach to cope with urgent requests.
- Assist the study set-up team with the processing of trial amendments, ensuring that financial records are updated during the process.
Job description
Job responsibilities
- Provide financial and administrative support to the HOPE Business Leads and Operations Director and where applicable the wider Study Support Set Up Team.
- Assist the HOPE Business Leads with the financial management of approximately 160 clinical trials generating an approximate annual income of £1.5m, from study opening to close down, requesting invoices, credit notes, dealing with any financial queries in an accurate and timely manner.
- Assist with trial financial tracking spreadsheets for all new trials keeping accurate and up to date records at all times liaising with the HOPE clinical teams where appropriate.
- Responsible for managing patient travel expense requests, taxi invoicing, set up, amendment and archiving fee reimbursement, updating reports and ensuring timely and accurate reclaim from external partners.
- When required assist with the timely production of monthly/annual financial and adhoc reports.
- Where appropriate assist with review of non-pay costs such as internal diagnostic recharges.
- Create, amend and process official purchase orders as required.
- Ensure timely invoicing and reporting of income with prioritisation of tasks and a flexible approach to cope with urgent requests.
- Assist the study set-up team with the processing of trial amendments, ensuring that financial records are updated during the process.
Person Specification
Application & Interview
Essential
- Training & Qualifications: 5 GCSE grade A-C or equivalent including Maths & English
Desirable
- Training & Qualifications: Qualification in accountancy or equivalent
Application & Interview
Essential
- Experience: At least 12 months NHS experience
Desirable
- Experience: NHS (research) finance experience
Application and Interview
Essential
- Planning and organisation skills: Ability to work under pressure, to prioritise and work to tight deadlines
Application & Interview
Essential
- Communication and relationship skills: Strong verbal & written communication and listening skills
Person Specification
Application & Interview
Essential
- Training & Qualifications: 5 GCSE grade A-C or equivalent including Maths & English
Desirable
- Training & Qualifications: Qualification in accountancy or equivalent
Application & Interview
Essential
- Experience: At least 12 months NHS experience
Desirable
- Experience: NHS (research) finance experience
Application and Interview
Essential
- Planning and organisation skills: Ability to work under pressure, to prioritise and work to tight deadlines
Application & Interview
Essential
- Communication and relationship skills: Strong verbal & written communication and listening skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
