Job summary
The opportunity has arisen within the Finance & Procurement Directorate for a Data Entry Clerk working within the Accounts Payable Team.
The position is permanent 37.5 hours per week.
Your duties will be to assist in the delivery of an efficient and effective service for the Accounts Payable Team. You will be responsible for ensuring that all invoices and credit notes received into the department are registered onto the Finance System.
You will have experience of data entry and providing administrative support to a small team and hold NVQ Level 2/AAT Foundation Level or equivalent experience.
You will have experience of working on your own initiative but also be able to work effectively within a team, being tactful, diplomatic and at ease with all kinds of people.
You will be at ease using computers and computer software such MS Office. You will also have good written and oral skills to communicate with staff.
You will be an accurate record keeper with the ability to work under pressure and prioritise workload to meet deadlines. You will have a methodical approach to problem solving as well as following up actions to ensure completion.
You will have an understanding of different functions within a Finance department (Purchase Ledger and General Ledger).
Main duties of the job
The post holder will be responsible for processing all documentation received into the Accounts Payable department. This includes all post received by postal couriers or email, all documentation is then checked, scanned, and input on to the Purchase Ledger system.
The duties involve accurate inputting and scanning of invoices and where necessary obtaining missing information from a variety of sources.
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres. Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland. We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
We focus on what matters most
We treat others how we would like to be treated
We are passionate and creative in our work
We do what we say we are going to do
We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that it is not just about the treatments and services we provide, but about giving our patients the best possible experience.
Job description
Job responsibilities
- To register and process creditor invoices onto the purchase ledger system ensuring that goods and services have been received and that recoverable VAT has been correctly identified.
- To liaise with Trust staff at all levels to resolve queries and/or obtain additional information.
- To scan invoices.
- To be able to handle issues/data of a sensitive and confidential nature.
- To be familiar with and to adhere to the Trusts and departmental policies and procedures and to implement them for own work area.
- To respond to internal queries regarding the raising of invoice and credit note requests.
- To open post and record all received documentation.
- To undertake all clerical and administrative duties in support of the Accounts Payable team.
- To comply with the Trusts Standing Financial Instructions.
- To provide cover within the department as and when required.
- To assist in drawing up and maintaining operational procedures.
- To contribute towards the continuous quality improvement of the Finance and Procurement Directorate.
Job description
Job responsibilities
- To register and process creditor invoices onto the purchase ledger system ensuring that goods and services have been received and that recoverable VAT has been correctly identified.
- To liaise with Trust staff at all levels to resolve queries and/or obtain additional information.
- To scan invoices.
- To be able to handle issues/data of a sensitive and confidential nature.
- To be familiar with and to adhere to the Trusts and departmental policies and procedures and to implement them for own work area.
- To respond to internal queries regarding the raising of invoice and credit note requests.
- To open post and record all received documentation.
- To undertake all clerical and administrative duties in support of the Accounts Payable team.
- To comply with the Trusts Standing Financial Instructions.
- To provide cover within the department as and when required.
- To assist in drawing up and maintaining operational procedures.
- To contribute towards the continuous quality improvement of the Finance and Procurement Directorate.
Person Specification
Qualifications
Essential
- NVQ Level 2/AAT Foundation Level or equivalent experience
Experience
Essential
Desirable
Analytical and Judgement skills
Essential
- Methodical approach to problem solving as well as following up actions to ensure completion
Skills
Essential
- At ease using computers and computer software such as MS Office.
Desirable
- Experience of Access, Excel and Word packages
Person Specification
Qualifications
Essential
- NVQ Level 2/AAT Foundation Level or equivalent experience
Experience
Essential
Desirable
Analytical and Judgement skills
Essential
- Methodical approach to problem solving as well as following up actions to ensure completion
Skills
Essential
- At ease using computers and computer software such as MS Office.
Desirable
- Experience of Access, Excel and Word packages
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
