Job summary
An exciting opportunity has arisen for a highly organised and enthusiastic individual who is competent and motivated to join our Neonatal Department at Leicester Royal Infirmary as a Junior Medical Staffing Administrator within the W&C JDA team.
Main duties of the job
The successful candidate will have excellent administrative and organization skills, and will be responsible for managing the departmental rota's and you will be the first point of contact for our junior doctors. The post holder will work closely with the Rota lead consultant and Junior Doctors, developing the on-call rota and maintaining on a daily basis.
You will be able to work to tight deadlines, prioritizing your workload and developing key working relationships with a wide range of stakeholders; including Consultants, Nursing teams and Admin staff. As a successful candidate, you will have excellent verbal and written communication skills, excellent IT skills and can apply real attention to detail to produce accurate correspondence and effectively communicate complex information. Previous experience with rota coordination, working in a Workforce Department or working with senior medical staff and Doctors is desirable although not essential.
If you believe you have the skills, expertise and motivation to be part of a dynamic and forward-thinking team, then we would like to hear from you.
This is full time permanent post; part -time hours will not be considered.
For further details please refer to job description. Full training will be given on commencement in post.
Please note that the advert may close earlier than stated date due to sufficient applications received.
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:
- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)
The detailed job description and main responsibilities are included as an attachment to this advert.
Job description
Job responsibilities
The Junior Medical Staffing Administrator is accountable to the Senior Medical Staffing Administrator and the General Manager and will ensure delivery of high quality patient care services and staff services with the resources available while effectively and efficiently managing the junior doctor workforce.
- Deliver a quality administrative support service for the Junior doctors ensuring compliance with local, regional and national targets, policies and initiatives. In particular, to implement and ensure services are delivered in line with GMC policies and HR processes.
- To ensure alternate cover arrangements have been made in the event of staff absences and potential changes have been communicated to all the relevant people.
- Maintain and manage an accurate record of Medical Staffs annual leave/ special leave/study leave/sick leave, ensuring appropriate authorization is given and highlighting any potential/actual difficulties and the necessary steps need to be taken to ensure adequate cover for service delivery.
- To Maintain and manage sickness absence via the SMART On-line system for all medical staff and produce reports when requested. Record sickness when on call and highlight any issues to relevant supervising consultant. Predict vacancies and absences and co-ordinate resignations and maternity/paternity leave
- Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to specialty.
- Lead on recruitment managing the rotation of junior doctors into and out of the departments. Liaise with the Deanery and HR Services about vacancies and appointments ensuring safe and appropriate staffing numbers at all times.
- Support the management of the Junior Doctors Local Induction every 4 month rotation. This includes ensuring the team have the venue and speakers arranged and have completed all the Induction
- Ensure mandatory Training records, contact information are completed within UHL Policy frame work
- Any other duties as reasonably required by the management
Job description
Job responsibilities
The Junior Medical Staffing Administrator is accountable to the Senior Medical Staffing Administrator and the General Manager and will ensure delivery of high quality patient care services and staff services with the resources available while effectively and efficiently managing the junior doctor workforce.
- Deliver a quality administrative support service for the Junior doctors ensuring compliance with local, regional and national targets, policies and initiatives. In particular, to implement and ensure services are delivered in line with GMC policies and HR processes.
- To ensure alternate cover arrangements have been made in the event of staff absences and potential changes have been communicated to all the relevant people.
- Maintain and manage an accurate record of Medical Staffs annual leave/ special leave/study leave/sick leave, ensuring appropriate authorization is given and highlighting any potential/actual difficulties and the necessary steps need to be taken to ensure adequate cover for service delivery.
- To Maintain and manage sickness absence via the SMART On-line system for all medical staff and produce reports when requested. Record sickness when on call and highlight any issues to relevant supervising consultant. Predict vacancies and absences and co-ordinate resignations and maternity/paternity leave
- Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to specialty.
- Lead on recruitment managing the rotation of junior doctors into and out of the departments. Liaise with the Deanery and HR Services about vacancies and appointments ensuring safe and appropriate staffing numbers at all times.
- Support the management of the Junior Doctors Local Induction every 4 month rotation. This includes ensuring the team have the venue and speakers arranged and have completed all the Induction
- Ensure mandatory Training records, contact information are completed within UHL Policy frame work
- Any other duties as reasonably required by the management
Person Specification
Desirable
Desirable
- Knowledge
- Personal Requirements
- Motivation to post
Essential
Essential
Essential
Essential
Essential
Essential
Person Specification
Desirable
Desirable
- Knowledge
- Personal Requirements
- Motivation to post
Essential
Essential
Essential
Essential
Essential
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
