Job summary
THIS POST WILL NOT COMMENCE UNTIL JUNE 25
The Rostering and Resourcing team continues it's journey to move what has been a great piece of transformational work to move the team from a proof of concept into a substantive workforce.
Whether it supporting temporary staffing needs or managing the system for health roster, training or supporting our clinical colleagues, this role is varied and interesting.
Hybrid working available.
Main duties of the job
To Support the team to deliver and take responsibility for:
- working with service lines to ensure that all new starters and leavers are correctly set up on the system
- responsible for ensuring that all relevant elements of training and development are correctly set up on the system and the correct dates are recorded
- working with service lines to ensure that all the relevant elements of roles skill mix are correctly recorded on the system
- working with Service lines to encourage adherence to the Rostering Policy
- To support in ongoing projects such as centralisation of rostering
About us
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
To contribute and participate in the development of the Operational Functions of Health Roster being adaptable and flexible to your approach to managing change.
Supporting across group but pre-dominantly working within the health roster team supporting United Lincolnshire Teaching Hospital.
Do you have great customer service skills, excellent verbal and written communication, can you meet the essential criteria in the job description if so this is the role for you, working for a great organisation and within a great team.
Job description
Job responsibilities
To contribute and participate in the development of the Operational Functions of Health Roster being adaptable and flexible to your approach to managing change.
Supporting across group but pre-dominantly working within the health roster team supporting United Lincolnshire Teaching Hospital.
Do you have great customer service skills, excellent verbal and written communication, can you meet the essential criteria in the job description if so this is the role for you, working for a great organisation and within a great team.
Person Specification
Qualifications
Essential
- National Vocational Level (NVQ) 3 within Customer Service or Administration or equivalent experience.
- Recent and continued professional development (CPD)
Desirable
- Allocate Accreditation or Health Roster Experience
Previous Experience
Essential
- Experience of working in a busy administrative environment, delivering a full range of secretarial and administrative procedures
- Previous experience of working with a range of clinical and/or corporate systems such as e-rostering
- Previous experience in organising and planning activities and being able to react to changes as required
- Management of records and information in an office environment.
- Previous experience of establishing and maintaining new systems of working
- Previous experience and knowledge of clinical or corporate systems
Desirable
- Previous experience of ESR
- Previous experience of Health Roster systems
- Previous experience of working in the NHS
- Previous experience of Bank Staff Systems
Evidence of particular knowledge, skills and Aptitudes
Essential
- Good communication skills
- Good IT skills and experience in use of relevant software packages including Excel, Word, Outlook, ESR, PowerPoint
- Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail
- Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Specific Requirements
Essential
- Ability to work under pressure
- Excellent telephone manner.
- Ability to meet the travel requirements of the post including working across Trust Sites as required.
Person Specification
Qualifications
Essential
- National Vocational Level (NVQ) 3 within Customer Service or Administration or equivalent experience.
- Recent and continued professional development (CPD)
Desirable
- Allocate Accreditation or Health Roster Experience
Previous Experience
Essential
- Experience of working in a busy administrative environment, delivering a full range of secretarial and administrative procedures
- Previous experience of working with a range of clinical and/or corporate systems such as e-rostering
- Previous experience in organising and planning activities and being able to react to changes as required
- Management of records and information in an office environment.
- Previous experience of establishing and maintaining new systems of working
- Previous experience and knowledge of clinical or corporate systems
Desirable
- Previous experience of ESR
- Previous experience of Health Roster systems
- Previous experience of working in the NHS
- Previous experience of Bank Staff Systems
Evidence of particular knowledge, skills and Aptitudes
Essential
- Good communication skills
- Good IT skills and experience in use of relevant software packages including Excel, Word, Outlook, ESR, PowerPoint
- Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail
- Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Specific Requirements
Essential
- Ability to work under pressure
- Excellent telephone manner.
- Ability to meet the travel requirements of the post including working across Trust Sites as required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
