Job summary
THIS POST WILL NOT COMMENCE UNTIL JUNE 2025
Following the retirement of the current incumbent the Division of Surgery are recruiting a Personal Assistant to the Divisional Triumvirate. The Divisional Triumvirate is the Divisional Clinical Director, Divisional Lead Nurse and Managing Director.
We welcome applications from all sectors, healthcare knowledge is not essential, we choose our people very carefully and will consider all applicants against our Trust Values and Behaviours framework.
The Division of Surgery is a high performing Division, fast paced, creative and visionary, to support our objectives we are seeking a Personal Assistant who can manage more than diaries and arrange meetings, our personal assistant provides a broad breadth of business administration and is an active member of the Triumvirate Team often being the first point of contact for our colleagues and System stakeholders.
Main duties of the job
The successful candidate will be enthusiastic, have a passion and desire to be the best, if we are the best then our patients also get the best care, we do not compromise. You will be a good communicator and with changing priorities and workstreams you will often find yourself being the communication conduit between the Triumvirate team. You will often be expected to act discreetly, using your own judgement and initiative when dealing with information that is private, confidential or sensitive in nature. You will be someone who can learn systems quickly (we have a lot of them in the NHS) and be efficient in their use. Full training on systems will be provided.
This exciting role covers a variety of duties, a sample of which might be:
- To provide a comprehensive, effective and confidential PA support to the triumvirate for the Surgical Division.
- To provide business administration to the Surgical Division in its approach to the achievement of its objectives to ensure the efficient and effective functioning of the Directorate.
- To develop effective working relations within the Trust and with colleagues in other Trusts, Primary Care Trusts and the wider health community to ensure clear and consistent communication.
- To highlight and monitor changing priorities throughout the day and keep the Team updated, taking action where appropriate on own initiative within agreed parameters or on instruction, in order to ensure the efficient and effective functioning of the Directorate.
About us
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
What should you do next?
Have a look at the Job Description and if you like what you see, then apply today. Don't miss this fantastic opportunity to work with a great team in a supportive environment within a great organisation.
Job description
Job responsibilities
What should you do next?
Have a look at the Job Description and if you like what you see, then apply today. Don't miss this fantastic opportunity to work with a great team in a supportive environment within a great organisation.
Person Specification
Qualifications
Essential
- GCSE English Grade C or above (or equivalent qualification)
- RSA III word processing qualification or equivalent
- Recognised advanced Personal Secretarial qualification
Desirable
- 5 GCSE's Grade C or above (or equivalent qualifications)
- ECDL
- Ability to write shorthand to a minimum speed of 80 wpm
- Experience of using PAS
Experience
Essential
- Experience of working at PA level for a Senior Manager
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes
Desirable
Knowledge, Skills and Aptitudes
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable
- Computer literate to ECDL standards
- Competent shorthand typist
Specific Requirements
Essential
- Articulate
- Flexible, co-operative and adaptable approach to work
- Ability to maintain confidentiality
- Ability to work within a team environment
- Professional interpersonal skills
Person Specification
Qualifications
Essential
- GCSE English Grade C or above (or equivalent qualification)
- RSA III word processing qualification or equivalent
- Recognised advanced Personal Secretarial qualification
Desirable
- 5 GCSE's Grade C or above (or equivalent qualifications)
- ECDL
- Ability to write shorthand to a minimum speed of 80 wpm
- Experience of using PAS
Experience
Essential
- Experience of working at PA level for a Senior Manager
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes
Desirable
Knowledge, Skills and Aptitudes
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable
- Computer literate to ECDL standards
- Competent shorthand typist
Specific Requirements
Essential
- Articulate
- Flexible, co-operative and adaptable approach to work
- Ability to maintain confidentiality
- Ability to work within a team environment
- Professional interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
United Lincolnshire Hospitals NHS Trust
Address
United Lincolnshire Teaching Hospitals
Base to be agreed
Base to be agreed
LN2 5QY
Employer's website
https://www.ulh.nhs.uk/ (Opens in a new tab)
