Job summary
This post will not commence before May 2025.
Previous applicants need not apply
This is an exciting time to join the People and Organisational Development Directorate here at United Lincolnshire Teaching Hospital Trust. We are currently implementing the outcomes of an ambitious People and Organisational Development restructure to reshape our directorate and deliver an improved people and organisational development service to the Trust.
Would you like to help make a difference as part of our DBS review team working across our Lincolnshire Hospitals? If so, we would really like to hear from you. This role will require a physical presence on our sites so the ability to travel will be essential.
An exciting opportunity has arisen to join our friendly team supporting our DBS review project specifically - please note this is a 6 month fixed term contract.
You will be the first point of contact for our candidates and your role is essential to providing a safe DBS process meeting role-related priority targets.
Our customers consist of existing employees at all levels throughout the Trust and will require sensitive support through the DBS process. We use an electronic DBS provider and training will be provided.
Experience with NHS Recruitment including knowledge of the DBS requirements would be advantageous but not essential. Strong administration/organisational skills are a must.
Main duties of the job
Supported by the Recruitment Co-ordinator, you will be responsible for:
- Updating tracking spreadsheet for the DBS review project
- Completing ID checks
- Using the online DBS software and supporting colleagues with completion
- Liaising with colleagues regarding application status and chasing
- Dealing with emails and telephone queries in an efficient and timely manner, acknowledging the sensitive nature of this project
- Supporting managers with ID check process
- Identifying areas for escalation
- Any other ad-hoc administration duties as required
About us
Pilgrim Hospital is situated beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
What should you do next?
Please take a moment to review the attached job description and submit an application. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution, your NHS needs you!
Job description
Job responsibilities
What should you do next?
Please take a moment to review the attached job description and submit an application. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution, your NHS needs you!
Person Specification
Qualifications
Essential
- Level 2 standard of education (e.g. GCSE/NVQ/BTEC) or equivalent experience demonstrating numeracy and literacy
Desirable
- Level 2 Certified English and Maths (GCSE/Functional Skills) as this is a requirement for many learning programmes/professional development pathways
Previous Experience
Essential
- Experience of using information to inform action to be taken
- An understanding of how to handle, resolve and escalate enquiries and pass on information promptly
- Experience of working independently and as part of a team
Desirable
- Use of applicant tracking system
- Knowledge of Recruitment processes
Knowledge, Skills & Aptitudes
Essential
- Proven and effective administrative skills
- Understands the need for confidentiality
- Good written and verbal communication skills
- Confident in using ICT systems relevant to role, including Management Information Systems and MS Office
- Able to work on own initiative without constant supervision
- Excellent interpersonal skills, able to communicate effectively and professionally and remain calm and polite under pressure
- Demonstrates attention to detail and works methodically, responding to changes to meet deadlines
- Able to help others acquire skills and experience
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework: ?Patient Centred ?Safety ?Compassion ?Respect and ?Excellence
Specific Requirements
Essential
- Willingness to work flexibly
- Committed to safeguarding and promoting the welfare of children, young people and vulnerable adults
- Contribute to a positive working environment ensuring commitment to equality and diversity
- The ability to travel between sites may be required
Person Specification
Qualifications
Essential
- Level 2 standard of education (e.g. GCSE/NVQ/BTEC) or equivalent experience demonstrating numeracy and literacy
Desirable
- Level 2 Certified English and Maths (GCSE/Functional Skills) as this is a requirement for many learning programmes/professional development pathways
Previous Experience
Essential
- Experience of using information to inform action to be taken
- An understanding of how to handle, resolve and escalate enquiries and pass on information promptly
- Experience of working independently and as part of a team
Desirable
- Use of applicant tracking system
- Knowledge of Recruitment processes
Knowledge, Skills & Aptitudes
Essential
- Proven and effective administrative skills
- Understands the need for confidentiality
- Good written and verbal communication skills
- Confident in using ICT systems relevant to role, including Management Information Systems and MS Office
- Able to work on own initiative without constant supervision
- Excellent interpersonal skills, able to communicate effectively and professionally and remain calm and polite under pressure
- Demonstrates attention to detail and works methodically, responding to changes to meet deadlines
- Able to help others acquire skills and experience
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework: ?Patient Centred ?Safety ?Compassion ?Respect and ?Excellence
Specific Requirements
Essential
- Willingness to work flexibly
- Committed to safeguarding and promoting the welfare of children, young people and vulnerable adults
- Contribute to a positive working environment ensuring commitment to equality and diversity
- The ability to travel between sites may be required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
