Job summary
PREVIOUS APPLICANTS NEED NOT APPLY
If you like the idea of making a difference and helping to reshape the way the NHS works then this may be the post for you.
The Transformation Officer will support the Project Team within the Digital Care Strategy, in particular e-Health Records to support working towards a paper-light organisation.
This role is part of a team of staff whose tasks include supporting the implementation of Digital Projects and some of the tasks involved will be:
- Taking and typing of minutes
- Organise meetings and workshops.
- Planning training courses
- Book Trust staff onto training courses
- Updating the issues and risk log and supporting with other project documentation
The successful candidate should be highly motivated, have relevant experience and evidence of involvement in implementing change and projects. Good organisation and communication skills are essential. The candidate must be willing and able to travel between all Trust sites.
Main duties of the job
This role is part of a team of administration staff whose tasks include:
- Programme/project and department administration support.
- Administration support for Digital Delivery.
- Taking and typing of minutes, agendas and liaising with Chairpersons.
- Organise meetings and workshops.
- Book Trust staff onto training courses new and existing ICT Systems.
- File and retrieve all programme and project documentation.
- Updating the issues and risk logs for projects.
- Stock ordering and ensuring delivery to correct teams.
- General Digital queries Pan-Trust
About us
Pilgrim Hospital is situated beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Person Specification
Previous Experience
Essential
- Working knowledge of using the Microsoft Office suite including Word, Excel, Outlook, PowerPoint.
- Working knowledge of Email and Internet usage.
- Experience of agenda preparation and minute taking.
- Experience of maintaining databases.
- Experience of organising meetings and events.
- Evidence of working within a team
- Experience of working in a previous administration role.
- Experience of administrative duties such as photocopying, sending and receiving faxes & processing stationery orders.
Desirable
- Experience of working on providing administration support for projects.
- Working within an IT environment.
- Experience of working on a help desk.
- Previous NHS experience in primary or secondary care.
- Knowledge of strategic developments in ICT within the NHS, particularly the NPfIT.
- Experience of financial administration such as raising orders, invoicing and book keeping.
- Knowledge and experience of the PRINCE 2 methodology.
- Experience of using & maintaining a Learning Management System.
Qualifications
Essential
- 4 GCSE Grade C or above to include Maths and English Language or equivalent qualification
- Trained in NVQ Level 3 Business Administration or equivalent experience
- ECDL or equivalent experience
- RSA Level I or equivalent experience
Desirable
- Pitman or equivalent shorthand qualification to 60wpm
- PRINCE 2 Foundation project management qualification or equivalent experience
- RSA Level II or equivalent professional advanced typing/keyboard/word processing qualification
Knowledge/skills/aptitudes
Essential
- Good inter-personal and communication skills.
- Ability to work within a team and on own initiative.
- Good accurate typing/keyboard skills.
- Attention to detail and accuracy.
- To ensure confidentiality of client and staff data.
- Knowledge of Microsoft suite including MS Project, Visio, Word, Excel, Outlook and PowerPoint.
- Organised methodical approach.
Specific Requirements
Essential
- Flexibility and ability to adapt to rapid change.
- Ability to maintain confidentiality
- Willingness and ability to travel between all sites
Person Specification
Previous Experience
Essential
- Working knowledge of using the Microsoft Office suite including Word, Excel, Outlook, PowerPoint.
- Working knowledge of Email and Internet usage.
- Experience of agenda preparation and minute taking.
- Experience of maintaining databases.
- Experience of organising meetings and events.
- Evidence of working within a team
- Experience of working in a previous administration role.
- Experience of administrative duties such as photocopying, sending and receiving faxes & processing stationery orders.
Desirable
- Experience of working on providing administration support for projects.
- Working within an IT environment.
- Experience of working on a help desk.
- Previous NHS experience in primary or secondary care.
- Knowledge of strategic developments in ICT within the NHS, particularly the NPfIT.
- Experience of financial administration such as raising orders, invoicing and book keeping.
- Knowledge and experience of the PRINCE 2 methodology.
- Experience of using & maintaining a Learning Management System.
Qualifications
Essential
- 4 GCSE Grade C or above to include Maths and English Language or equivalent qualification
- Trained in NVQ Level 3 Business Administration or equivalent experience
- ECDL or equivalent experience
- RSA Level I or equivalent experience
Desirable
- Pitman or equivalent shorthand qualification to 60wpm
- PRINCE 2 Foundation project management qualification or equivalent experience
- RSA Level II or equivalent professional advanced typing/keyboard/word processing qualification
Knowledge/skills/aptitudes
Essential
- Good inter-personal and communication skills.
- Ability to work within a team and on own initiative.
- Good accurate typing/keyboard skills.
- Attention to detail and accuracy.
- To ensure confidentiality of client and staff data.
- Knowledge of Microsoft suite including MS Project, Visio, Word, Excel, Outlook and PowerPoint.
- Organised methodical approach.
Specific Requirements
Essential
- Flexibility and ability to adapt to rapid change.
- Ability to maintain confidentiality
- Willingness and ability to travel between all sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
