Job summary
Working alongside other Health Roster System Analysts, it is envisaged that this role holder will own the portfolio around the management of data and complex reporting for the department.
Must be highly experienced in the use of Excel, Microsoft and ability to interpret, analyse and manipulate data and reporting.
Understanding of Power BI Dashboards and creation of automated and scheduled reporting would be advantageous.
The Health Roster System Analyst will facilitate day-to-day support to system users, providing training and act as a visible and accessible point of contact for advice, guidance and support on all aspects of HealthRoster & associated systems. [HealthRoster; SafeCare LIVE; Roster Perform; Employee On-Line & Bank Staff.
To manage on a day-to-day basis the administration of the Trust's HealthRoster suite of systems to ensure managers are able to use the systems to their full potential.
Work independently without day to-day supervision, seeking advice and support as appropriate.
Develop and maintain Standard Operating Procedures (SOPs) for all processes around the HealthRoster suite of systems.
Main duties of the job
To provide advice on HealthRoster and Temporary Staffing workforce policy and its implementation, suggesting changes to the policy as appropriate.
Input user requests for support on to relevant logs ensuring data is kept current and an audit trail is maintained.
Manage and facilitate specific work programmes as delegated, ensuring that key milestones and outputs are achieved and risks are identified and addressed
Provide data/reports as required by Director of Nursing, Lead Nurses, Ward Managers, Department leads and their deputies.Collect and prepare activity data as required including efficiency indicators on roster production, utilisation of staff and performance of the software.
To lead on analysis and audit of information produced by the HealthRoster Suite of Systems.
Train and support new team members of the team in the sage of the HealthRoster Suite of Systems, HealthRoster policies and procedures, the role of HealthRoster and its function within the Trust.
About us
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have recently agreed a new vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Person Specification
Qualifications
Essential
- oEducated to degree level or has equivalent knowledge gained through work experience.
- oHighly experienced 'expert' in the use of the HealthRoster Suite of Applications
- oHighly experienced in the ability to use a variety of software packages, specifically MS Excel & MS Access.
Desirable
- oAllocate - Certified Professional Award
- oAdministration related qualification, NVQ level 4 or equivalent
- oEuropean Computer Driving Licence [ECDL] or equivalent
Previous Experience
Essential
- oDemonstrable recent experience of working as a Systems Administrator or equivalent and be expert at creating and analysing data, reacting effectively to changing situations, prioritising a high workload.
- oExperience of working in Customer related environment and be competent in resolving issues and problems
- oExperience of working in and supporting the delivery of continual service improvement as part of small or large projects.
- oExperience of delivering training either by face to face, over the phone, or via other methods (i.e. Skype)
- oGood knowledge of people and corporate data and how it flows and connects within an organisation and supports HR processes.
Desirable
- oExperience of working in the NHS and an understanding of Health Care grades, budgets *& establishments
- oAn understanding of the role of the Staff Bank - its functions and requirements and software system
- o Knowledge NHS staff groups, national workforce data set and pay codes
Skills
Essential
- oExcellent attention to detail and accuracy working with complex numerical and textual data
- oIndependently, able to resolve system and data queries both basic and complex. Proven ability to ask the right questions and collate data to understand customer need.
- oExcellent interpersonal skills and an ability to communicate both verbally and written at all levels effectively.
- oDeal with people efficiently and effectively and work in a multi professional team
- oHighly confident in ability to train staff in the use of the HealthRoster Suite of Applications.
- oHighly experienced in the ability to use a variety of software packages, specifically MS Excel & MS Access
- oProven ability to proactively manage own time and workload, often with competing priorities
- oProven analytical sills, demonstrable experience of problem solving.
Desirable
- oEvidence of a flexible approach to work.
- oExperience in the recruitment and selection of Staff
- oAbility to present complex information to a variety of audiences, verbally and in written reports
Specific Requirements
Essential
- oAbility to work under pressure
- oExcellent telephone manner.
- oAbility to meet the travel requirements of the post including working across Trust Sites as required.
- oProven ability to form professional relationships with wide range of internal and external stakeholders.
- oDemonstrable ability to evaluate, develop, plan and implement new or change existing business processes, systems and procedures.
- o Is highly logical and able to articulate the reasoning behind decisions with evidence
Person Specification
Qualifications
Essential
- oEducated to degree level or has equivalent knowledge gained through work experience.
- oHighly experienced 'expert' in the use of the HealthRoster Suite of Applications
- oHighly experienced in the ability to use a variety of software packages, specifically MS Excel & MS Access.
Desirable
- oAllocate - Certified Professional Award
- oAdministration related qualification, NVQ level 4 or equivalent
- oEuropean Computer Driving Licence [ECDL] or equivalent
Previous Experience
Essential
- oDemonstrable recent experience of working as a Systems Administrator or equivalent and be expert at creating and analysing data, reacting effectively to changing situations, prioritising a high workload.
- oExperience of working in Customer related environment and be competent in resolving issues and problems
- oExperience of working in and supporting the delivery of continual service improvement as part of small or large projects.
- oExperience of delivering training either by face to face, over the phone, or via other methods (i.e. Skype)
- oGood knowledge of people and corporate data and how it flows and connects within an organisation and supports HR processes.
Desirable
- oExperience of working in the NHS and an understanding of Health Care grades, budgets *& establishments
- oAn understanding of the role of the Staff Bank - its functions and requirements and software system
- o Knowledge NHS staff groups, national workforce data set and pay codes
Skills
Essential
- oExcellent attention to detail and accuracy working with complex numerical and textual data
- oIndependently, able to resolve system and data queries both basic and complex. Proven ability to ask the right questions and collate data to understand customer need.
- oExcellent interpersonal skills and an ability to communicate both verbally and written at all levels effectively.
- oDeal with people efficiently and effectively and work in a multi professional team
- oHighly confident in ability to train staff in the use of the HealthRoster Suite of Applications.
- oHighly experienced in the ability to use a variety of software packages, specifically MS Excel & MS Access
- oProven ability to proactively manage own time and workload, often with competing priorities
- oProven analytical sills, demonstrable experience of problem solving.
Desirable
- oEvidence of a flexible approach to work.
- oExperience in the recruitment and selection of Staff
- oAbility to present complex information to a variety of audiences, verbally and in written reports
Specific Requirements
Essential
- oAbility to work under pressure
- oExcellent telephone manner.
- oAbility to meet the travel requirements of the post including working across Trust Sites as required.
- oProven ability to form professional relationships with wide range of internal and external stakeholders.
- oDemonstrable ability to evaluate, develop, plan and implement new or change existing business processes, systems and procedures.
- o Is highly logical and able to articulate the reasoning behind decisions with evidence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
