Job summary
Personal assistant/Administrator to provide admin and clerical support to the Director of Midwifery and the senior midwifery and Nursing team.
Main duties of the job
To provide comprehensive, efficient, effective and confidential clerical, administrative and secretarial support to the Director of Midwifery, senior midwifery team and the Divisional Lead Nurse for Children and Young People.
To provide business administration support to Clinical Business Unit CBU in its approach to the achievement of its objectives to ensure the efficient and effective functioning of the Team.
Develop effective working relationships within the Trust and with colleagues in other Trusts, Lincolnshire System Partners, Integrated Care Board, and the wider health community, to ensure clear and consistent communication.
To highlight and monitor changing priorities throughout the day and keep the team updated, acting where appropriate on own initiative within agreed parameters or on instruction, in order to ensure the efficient and effective functioning of the Team.
To provide secretarial support to the Director of Midwifery, senior midwifery team and the Divisional Lead Nurse for Children and Young People.
To offer clerical/admin support to the Division for the Divisional Cabinet Meeting.
About us
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have recently agreed a new vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated
Job description
Job responsibilities
For further details regarding the job role please see the attached Job Description and Person Specification.
Job description
Job responsibilities
For further details regarding the job role please see the attached Job Description and Person Specification.
Person Specification
Qualifications
Essential
- GCSE English Grade C or above (or equivalent qualification)
- Good command of the English language, both written and verbal
- Ability to use a variety of Microsoft software packages, including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL or equivalent standard.
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- RSA III word processing qualification or equivalent
- Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills
Desirable
- ECDL or equivalent
- Experience of using PAS
- 5 GCSE's Grade C or above (or equivalent qualifications)
- Ability to write shorthand to a minimum speed of 80 wpm
previous experience
Essential
- Experience of working at PA level for a Senior Manager.
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes
Desirable
Evidence of particular
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines.
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans.
- Awareness and Knowledge of the dignity in care agenda
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable
- Computer literate to ECDL standards
- Competent typist
specific requiremnts
Essential
- oFlexible, co-operative and adaptable approach to work
- oAbility to maintain confidentiality
- oAbility to work within a team environment
- oProfessional interpersonal skills
- Articulate
Person Specification
Qualifications
Essential
- GCSE English Grade C or above (or equivalent qualification)
- Good command of the English language, both written and verbal
- Ability to use a variety of Microsoft software packages, including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL or equivalent standard.
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- RSA III word processing qualification or equivalent
- Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills
Desirable
- ECDL or equivalent
- Experience of using PAS
- 5 GCSE's Grade C or above (or equivalent qualifications)
- Ability to write shorthand to a minimum speed of 80 wpm
previous experience
Essential
- Experience of working at PA level for a Senior Manager.
- Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes
Desirable
Evidence of particular
Essential
- Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
- Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
- Ability to prioritise work effectively in order to meet deadlines.
- Ability to work on own initiative
- Good communication skills (both written and verbal)
- Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans.
- Awareness and Knowledge of the dignity in care agenda
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable
- Computer literate to ECDL standards
- Competent typist
specific requiremnts
Essential
- oFlexible, co-operative and adaptable approach to work
- oAbility to maintain confidentiality
- oAbility to work within a team environment
- oProfessional interpersonal skills
- Articulate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
