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United Lincolnshire Hospitals NHS Trust

Medical Secretary Assistant - Band 2

Information:

This job is now closed

Job summary

Patient administration underpins the patient journey, supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The Medical Secretarial Assistant is a vital part of effective patient administration.

Main duties of the job

The Medical Secretarial Assistant:

  • Assists and supports the medical secretaries in providing an efficient medical secretarial service for the clinical team.
  • Assists and supports the medical secretaries in achieving targets including CQUINs and validation.
  • Assists and supports the Elective Access Clerk to provide an administrative service to the patient which supports the achievement of nationally and locally agreed access standards
  • Provides cover for colleagues in their absence to maintain service levels

About us

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.

Our Board have recently agreed a new vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated

Details

Date posted

18 January 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

357-LN-1623-23-A

Job locations

Lincoln Hospital

Greetwell Road

Lincoln

LN2 5QY


Job description

Job responsibilities

What should you do next?

Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

Job description

Job responsibilities

What should you do next?

Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

Person Specification

Qualifications

Essential

  • GCSE English Language Grade C or equivalent
  • Typing, and Word/Text Processing skills to RSA III or equivalent knowledge acquired through further experience
  • Audio Typing Experience

Desirable

  • 4 GCSE Grade C or equivalent
  • Business Admin NVQ II or equivalent

Previous Experience

Essential

  • Some knowledge of Medical terminology
  • Previous experience in office environment.

Desirable

  • NHS experience

Evidence of Knowledge Skills and Aptitudes

Essential

  • Ability to complete tasks accurately and efficiently
  • Ability to work on own initiative and prioritise workload to achieve deadlines
  • Good written and verbal communication skills
  • Ability and confidence to communicate at all levels.
  • Competent Microsoft Word User

Desirable

  • Ability to operate office equipment

Specific Requirements

Essential

  • Conscientious in standard of work produced
  • Ability to work to tight deadlines and as part of a team
  • Clear understanding of the importance of confidentiality
  • Commitment to work towards recognised qualifications as appropriate
  • Ability to work from their own initiative

Desirable

  • Adaptable to change
  • Readiness to try new things
  • Ability to recognise when to seek appropriate assistance from colleagues
Person Specification

Qualifications

Essential

  • GCSE English Language Grade C or equivalent
  • Typing, and Word/Text Processing skills to RSA III or equivalent knowledge acquired through further experience
  • Audio Typing Experience

Desirable

  • 4 GCSE Grade C or equivalent
  • Business Admin NVQ II or equivalent

Previous Experience

Essential

  • Some knowledge of Medical terminology
  • Previous experience in office environment.

Desirable

  • NHS experience

Evidence of Knowledge Skills and Aptitudes

Essential

  • Ability to complete tasks accurately and efficiently
  • Ability to work on own initiative and prioritise workload to achieve deadlines
  • Good written and verbal communication skills
  • Ability and confidence to communicate at all levels.
  • Competent Microsoft Word User

Desirable

  • Ability to operate office equipment

Specific Requirements

Essential

  • Conscientious in standard of work produced
  • Ability to work to tight deadlines and as part of a team
  • Clear understanding of the importance of confidentiality
  • Commitment to work towards recognised qualifications as appropriate
  • Ability to work from their own initiative

Desirable

  • Adaptable to change
  • Readiness to try new things
  • Ability to recognise when to seek appropriate assistance from colleagues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust

Address

Lincoln Hospital

Greetwell Road

Lincoln

LN2 5QY


Employer's website

https://www.ulh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust

Address

Lincoln Hospital

Greetwell Road

Lincoln

LN2 5QY


Employer's website

https://www.ulh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Specialty Co-ordinator

Simone Palmer

Simone.Palmer@ULH.nhs.uk

01522573110

Details

Date posted

18 January 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

357-LN-1623-23-A

Job locations

Lincoln Hospital

Greetwell Road

Lincoln

LN2 5QY


Supporting documents

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