Job summary
If you like the idea of making a difference and helping to reshape the way the NHS works then this may be the post for you.
This role includes supervising administration staff within the Digital Transformation Project Support Office and previous experience in a supervisory role is essential.
Main duties of the job
Tasks will include:
Providing support to the Digital Transformation Office Manager and deputise in their absence.
Assisting with the recording of expenditure on all current projects along with raising and recording orders placed and all invoices paid.
Updating department rosters to process excess hours
Working closely with other members of Digital Services to assist with the maintenance of project activities, following Prince 2 and internal processes.
Assisting with the recording of expenditure on all current projects along with raising and recording orders placed and all invoices paid.
Supporting the management of the Trust Mobile phones
Ensuring a log of programme/project risks and issues and their resolution are regularly reviewed, analysed and appropriate actions taken.
Supporting meetings by taking formal and informal minutes
About us
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have recently agreed a new vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Job description
Job responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
Person Specification
Qualifications
Essential
- oGood general standard of education including GCSE, or equivalent, in English Language and Mathematics (Grade 4/5 minimum).
- oNVQ Level 3 Business Administration or equivalent experience.
- oFoundation Management or supervisory course or equivalent experience
- oECDL Advanced or equivalent experience.
- oProfessional typing/keyboard/word processing qualification (minimum speed of 35 wpm) or equivalent experience
Desirable
- oBCS ISEB Certificate in Programme and Project Support Office Practitioner (PPSO)
- oPitman or equivalent shorthand qualification to 60wpm
- oPRINCE 2 Foundation project management qualification
Previous Experience
Essential
- oExperience of working on providing administration support.
- oKnowledge of complex filing systems
- oGood working knowledge of using the Microsoft Office suite including Word, Excel, Outlook, PowerPoint.
- oGood working knowledge of Email and Internet usage.
- oExcellent working knowledge of agenda preparation and minute taking.
- oExperience maintaining database data.
- oExperience of financial processes such as raising orders, invoicing..
- oEvidence of working within a team.
- oExperience of routine administrative duties such as photocopying, sending and receiving faxes & processing stationery orders.
- oPrevious supervisory experience of managing subordinate staff in an administrative role.
Desirable
- oWorking within an IT environment.
- oExperience of working on a help desk.
- oPrevious NHS experience in primary or secondary care.
- oExperience of using & maintaining a Learning Management System.
- oExperience of processing salary returns.
Knowledge, skills and Aptitudes
Essential
- oGood inter-personal and communication skills.
- oAbility to work within a team and on own initiative.
- oEvidence of handling own workload in a systematic and methodical way.
- oAbility to set deadlines and manage workload of subordinate staff.
- oGood accurate typing / keyboard skills.
- oAttention to detail and accuracy.
- oEnsure confidentiality of client and staff data.
- oKnowledge of Microsoft suite including MS Project, Visio, Word, Excel, Outlook and PowerPoint.
- oOrganised methodical approach.
- oAbility to set deadlines and manage workload of subordinate staff.
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Specific Requirements
Essential
- oFlexibility and ability to adapt to rapid change
- oAbility to maintain confidentiality
- oWillingness and ability to travel between all sites
Person Specification
Qualifications
Essential
- oGood general standard of education including GCSE, or equivalent, in English Language and Mathematics (Grade 4/5 minimum).
- oNVQ Level 3 Business Administration or equivalent experience.
- oFoundation Management or supervisory course or equivalent experience
- oECDL Advanced or equivalent experience.
- oProfessional typing/keyboard/word processing qualification (minimum speed of 35 wpm) or equivalent experience
Desirable
- oBCS ISEB Certificate in Programme and Project Support Office Practitioner (PPSO)
- oPitman or equivalent shorthand qualification to 60wpm
- oPRINCE 2 Foundation project management qualification
Previous Experience
Essential
- oExperience of working on providing administration support.
- oKnowledge of complex filing systems
- oGood working knowledge of using the Microsoft Office suite including Word, Excel, Outlook, PowerPoint.
- oGood working knowledge of Email and Internet usage.
- oExcellent working knowledge of agenda preparation and minute taking.
- oExperience maintaining database data.
- oExperience of financial processes such as raising orders, invoicing..
- oEvidence of working within a team.
- oExperience of routine administrative duties such as photocopying, sending and receiving faxes & processing stationery orders.
- oPrevious supervisory experience of managing subordinate staff in an administrative role.
Desirable
- oWorking within an IT environment.
- oExperience of working on a help desk.
- oPrevious NHS experience in primary or secondary care.
- oExperience of using & maintaining a Learning Management System.
- oExperience of processing salary returns.
Knowledge, skills and Aptitudes
Essential
- oGood inter-personal and communication skills.
- oAbility to work within a team and on own initiative.
- oEvidence of handling own workload in a systematic and methodical way.
- oAbility to set deadlines and manage workload of subordinate staff.
- oGood accurate typing / keyboard skills.
- oAttention to detail and accuracy.
- oEnsure confidentiality of client and staff data.
- oKnowledge of Microsoft suite including MS Project, Visio, Word, Excel, Outlook and PowerPoint.
- oOrganised methodical approach.
- oAbility to set deadlines and manage workload of subordinate staff.
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Specific Requirements
Essential
- oFlexibility and ability to adapt to rapid change
- oAbility to maintain confidentiality
- oWillingness and ability to travel between all sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
