Job summary
Following significant progress and improvements in recent years, United Lincolnshire Hospitals NHS Trust is going through an exciting period of change and development as we move on our integrated journey to improve care for our patients. This is a great time to join our Trust and lead 'our Improvement Journey' to achieve our vision of outstanding care, personally delivered. If you are creative, resilient and have the ability support a diverse team, this is the role for you.
The post holder will work closely with Executive Director and their Deputies by providing business and strategic management support on a daily basis to enable the Director to meet the demands placed on them.
The post-holder will have exposure at a senior level across all areas of the Trust, having insight into the strategic workings of the organisation and will be required to work across the organisation, influencing staff at all levels to work towards objectives when there is no direct control or reporting line.
1 x Permanent full-time Position
We are happy to consider secondments and as a modern employer also welcome flexible working arrangements
Main duties of the job
Proactively deal with complex issues, leading on and coordinating projects with strict deadlines and ever-changing priorities.
Provide business and strategic administrative management support to the Director and Deputy Director.
Provide appropriate, relevant and timely advice, guidance and information to the divisions on behalf of the Director and Deputy Director.
Ensure appropriate governance is in place for corporate activities e.g. risk registers and audit recommendations ensuring actions are monitored and chased and registers and logs are kept up to date ready to be submitted to appropriate boards and committees.
Co-ordinate reports and documents for submission to Board Committees and Directorate Groups
Receive, analyse and communicate a wide range of highly complex and often sensitive and contentious information in order to propose recommendations to the Director and Deputy Director to enable strategic decision making.
About us
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have agreed a vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment. Your NHS needs you!
Job description
Job responsibilities
What should you do next?
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment. Your NHS needs you!
Person Specification
Qualifications
Essential
- Level 6 standard of education (e.g. undergraduate degree) or equivalent experience
- Business Administration qualifications or equivalent experience
Desirable
- Prince 2 practitioner or equivalent qualification in project or programme management
- Level 2 Certified English and Maths (GCSE/Functional Skills) as this is a requirement for many learning programmes/professional development pathways
Previous Experience
Essential
- Previous experience of providing senior level administrative support at a senior level
- Knowledge/experience of project management inside or outside of the NHS
- Experience presenting information, reports and presentations to senior managers, including Executive level
- Experience of analysing, interpreting and presenting information to consult, negotiate, make decisions, develop solutions and solve complex problems
- Experience of developing and implementing systems, processes, standard operating procedures, policies and guidance on application of policy
- Ability to take responsibility for and resolve complex issues, undertaking research to develop options and taking appropriate advice and guidance. Understands when to escalate issues
- Knowledge and understanding of working in a wider system of integrated care
- Experience of supervising a group of staff and overseeing the day-to-day running of a team
- Experience of dealing with financial accountability and procurement systems (preferably in a public sector environment)
- A sound understanding of the social, economic and political environment of the Trust and working with staff groups
Desirable
- Experience of working within the health and social care sector at a local, regional and national level
- Knowledge and understanding of the main issues and challenges affecting the health and social care sector
Knowledge, Skills & Aptitudes
Essential
- Excellent verbal, written and presentation skills, including the ability to explain complex ideas and engage people
- Confident in using ICT systems relevant to role, including Management Information Systems and MS Office
- Good analytical skills able to collect and analyse complex data and produce reports in a variety of formats
- Strong interpersonal skills including motivational, negotiating, influencing and relationship building
- Excellent time management and planning and organisation skills
- Able to implement changes in service provision and contribute ideas and innovative solutions to improve service delivery
- The ability to define and use analytics to support decision making
- Able to use professional judgement and diplomacy to make outcome focussed decisions
- The ability to collaborate and work across Integrated Care Boards
- Able to deliver against targets and objectives and give guidance and direction to team members to achieve team goals
- Is approachable and confident in coaching internal team members and external stakeholders
Specific Requirements
Essential
- Willingness to work flexibly - some evening work may be required
Person Specification
Qualifications
Essential
- Level 6 standard of education (e.g. undergraduate degree) or equivalent experience
- Business Administration qualifications or equivalent experience
Desirable
- Prince 2 practitioner or equivalent qualification in project or programme management
- Level 2 Certified English and Maths (GCSE/Functional Skills) as this is a requirement for many learning programmes/professional development pathways
Previous Experience
Essential
- Previous experience of providing senior level administrative support at a senior level
- Knowledge/experience of project management inside or outside of the NHS
- Experience presenting information, reports and presentations to senior managers, including Executive level
- Experience of analysing, interpreting and presenting information to consult, negotiate, make decisions, develop solutions and solve complex problems
- Experience of developing and implementing systems, processes, standard operating procedures, policies and guidance on application of policy
- Ability to take responsibility for and resolve complex issues, undertaking research to develop options and taking appropriate advice and guidance. Understands when to escalate issues
- Knowledge and understanding of working in a wider system of integrated care
- Experience of supervising a group of staff and overseeing the day-to-day running of a team
- Experience of dealing with financial accountability and procurement systems (preferably in a public sector environment)
- A sound understanding of the social, economic and political environment of the Trust and working with staff groups
Desirable
- Experience of working within the health and social care sector at a local, regional and national level
- Knowledge and understanding of the main issues and challenges affecting the health and social care sector
Knowledge, Skills & Aptitudes
Essential
- Excellent verbal, written and presentation skills, including the ability to explain complex ideas and engage people
- Confident in using ICT systems relevant to role, including Management Information Systems and MS Office
- Good analytical skills able to collect and analyse complex data and produce reports in a variety of formats
- Strong interpersonal skills including motivational, negotiating, influencing and relationship building
- Excellent time management and planning and organisation skills
- Able to implement changes in service provision and contribute ideas and innovative solutions to improve service delivery
- The ability to define and use analytics to support decision making
- Able to use professional judgement and diplomacy to make outcome focussed decisions
- The ability to collaborate and work across Integrated Care Boards
- Able to deliver against targets and objectives and give guidance and direction to team members to achieve team goals
- Is approachable and confident in coaching internal team members and external stakeholders
Specific Requirements
Essential
- Willingness to work flexibly - some evening work may be required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
