Job summary
To provide a comprehensive range of secretarial, clerical and administrative support to the Medical Education Team, including Managers, Training Programme Directors, Educators and users of the Medical Education Centre.
Main duties of the job
KEY FEATURES OF THE ROLE
o Provide administrative support to Medical Education Team in particular Training Programme Directors.o Set up and organise Regional Training Days / Course for Trainees across the Regiono Liaise with Faculty and trainees across the whole Yorkshire and Humber regiono Attend Specialty Training Committees to undertake minuteso As and when necessary attend Courses and provide on the day admin supporto Provide admin support for the PACES Course and Examination, this includes weekend working at least 6 times a year.o Have knowledge e-portfolioo Have knowledge of virtual learning platformso Have knowledge of the Trust AV / Video Conferencing systems.o Have excellent customer service skills.o Responsible for maintaining accurate training records of all trainees on the trainee's database, HEY 24/7 and other reporting systems for example Blackboard.o Work as part of a team to ensure the successful delivery of event support.
About us
The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.
Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.
Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.
As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.
We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.
Job description
Job responsibilities
For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.
Should we receive a high volume of applications the advert may be closed earlier than stated.
Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HUTH would not be able to issue a Certificate of Sponsorship for this role.
Job description
Job responsibilities
For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.
Should we receive a high volume of applications the advert may be closed earlier than stated.
Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HUTH would not be able to issue a Certificate of Sponsorship for this role.
Person Specification
Education/ Qualifications
Essential
- 5 GCSEs at 4 - 9 includes English and Mathematics
- ECDL or equivalent
- NVQ 2 in Business Administration
- Or equivalent level of experience if relevant
Desirable
- NVQ 3 in Business Administration
- Advanced IT Qualifications
Knowledge, Training & Experience
Essential
- Worked in a customer-focused environment
- Experience of working in an office environment
- Team working
- Working knowledge of the General Data Protection Regulations (GDPR) 2018
- Involved in organisation of events such as conferences, seminars, training courses etc
- Experience and knowledge of office administration
- Able to use computer and other standard office equipment and applications such as Microsoft systems
Desirable
- Previous NHS experience
- Knowledge of Medical Education and the NHS
Communication & Interpersonal Skills
Essential
- Use of own initiative
- Work as part of a team and on own
- Good communication skills
- Capable of communicating to staff at all levels
Attributes & Other Requirements
Essential
- Good analytical skills
- Honesty and integrity
- Team player and focus on achievement and corporate goals
- Effective motivator of staff
- Resourceful and adaptable
- Good IT Skills
- Ability to work under pressure
- Good attention to detail
- Creative and solution orientated
- Drive enthusiasm, commitment and resourcefulness
- Flexible, diplomatic, persuasive and influential.
Desirable
- Ability to manage and prioritise own workload
Person Specification
Education/ Qualifications
Essential
- 5 GCSEs at 4 - 9 includes English and Mathematics
- ECDL or equivalent
- NVQ 2 in Business Administration
- Or equivalent level of experience if relevant
Desirable
- NVQ 3 in Business Administration
- Advanced IT Qualifications
Knowledge, Training & Experience
Essential
- Worked in a customer-focused environment
- Experience of working in an office environment
- Team working
- Working knowledge of the General Data Protection Regulations (GDPR) 2018
- Involved in organisation of events such as conferences, seminars, training courses etc
- Experience and knowledge of office administration
- Able to use computer and other standard office equipment and applications such as Microsoft systems
Desirable
- Previous NHS experience
- Knowledge of Medical Education and the NHS
Communication & Interpersonal Skills
Essential
- Use of own initiative
- Work as part of a team and on own
- Good communication skills
- Capable of communicating to staff at all levels
Attributes & Other Requirements
Essential
- Good analytical skills
- Honesty and integrity
- Team player and focus on achievement and corporate goals
- Effective motivator of staff
- Resourceful and adaptable
- Good IT Skills
- Ability to work under pressure
- Good attention to detail
- Creative and solution orientated
- Drive enthusiasm, commitment and resourcefulness
- Flexible, diplomatic, persuasive and influential.
Desirable
- Ability to manage and prioritise own workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
