Job summary
To ensure the maximum effectiveness of the Specialist Division Directors by providing efficient, effective and professional secretarial and administration support and being first point of contact for queries. Undertaking a wide range of administrative tasks as directed and using trust systems, maintaining excellent customer service and standards of work, to uphold and enhance the reputations of the Specialist Division.
Main duties of the job
Representing and making decisions on behalf of the directorate at the appropriate level as delegated by the Directors.
Working directly to the Business Manager the postholder will ensure a highly efficient and effective administrative support service that is responsive to the needs of the Directors and as directed to their leadership teams.
A key part of the role will be to manage the smooth running of the Directors diary demands to ensure the timely and effective delivery of projects and daily commitments, working closely with peer PAs.
The post holder will share with another PA the organisation & running of the monthly Divisional Governance & Quality Meeting.
To post holder will hold a line management responsibility for a part-time B4 administrator, ensuring supervision and appraisals are carried out in accordance with trust processes, offering support and advice where required. Ensure management of staff is consistent with Trust's HR Policies to the achievement of equality, equity and optimum performance. Completing an annual Appraisal for staff under your direct line management which reflect these priorities and ensure staff have access to appropriate training and development.
About us
The Specialist Division supports a variety of service users to ensure their health and wellbeing. Including:
- LD/NDS
- Forensic Healthcare Service
- EIPS
- Perinatal
- FCAMHS
- CAMHS
- Acute & ED
- CAMHS Inpatient
The Division is constantly striving to deliver safer, more effective and meaningful interventions. The different services under the umbrella of the Divisional heading come together, sharing expertise, in the development of care pathways. As the post holder you would have a pivotal role in co-ordinating/supporting some of this valuable work.
Job description
Job responsibilities
A full Job Description will be uploaded with the advert.
The post holder has a responsibility to develop, implement and maintain specific policies, protocols and related systems.
Developing and improving working practices, setting the appropriate standards and culture, and ensuring that work throughout the service is delivered on time and to the highest standards. This will include the maintenance of effective data collection systems and ensuring such systems work effectively.
Develop working relationships with key people within the Trust to help support and develop the business within the Division and to play an active part in developing a culture of performance management.
The post holder will work to defined policies but is required to work on own initiative, utilising broad guidance as required. The Senior Personal Assistant will be the admin specialist for the Directors.
Job description
Job responsibilities
A full Job Description will be uploaded with the advert.
The post holder has a responsibility to develop, implement and maintain specific policies, protocols and related systems.
Developing and improving working practices, setting the appropriate standards and culture, and ensuring that work throughout the service is delivered on time and to the highest standards. This will include the maintenance of effective data collection systems and ensuring such systems work effectively.
Develop working relationships with key people within the Trust to help support and develop the business within the Division and to play an active part in developing a culture of performance management.
The post holder will work to defined policies but is required to work on own initiative, utilising broad guidance as required. The Senior Personal Assistant will be the admin specialist for the Directors.
Person Specification
Qualifications
Essential
- Relevant degree level qualification or equivalent management/senior administrative experience or diploma level plus equivalent experience.
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential
- Strong working knowledge of a wide range of administrative procedures gained through training and experience in administrative posts
- Experience and evidence of analysing, interpreting and presenting information
- Experience and evidence of supporting or leading on a project
- Experience of performance monitoring
- Experience of line management of staff
Person Specification
Qualifications
Essential
- Relevant degree level qualification or equivalent management/senior administrative experience or diploma level plus equivalent experience.
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential
- Strong working knowledge of a wide range of administrative procedures gained through training and experience in administrative posts
- Experience and evidence of analysing, interpreting and presenting information
- Experience and evidence of supporting or leading on a project
- Experience of performance monitoring
- Experience of line management of staff
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
