Sussex Partnership NHS Foundation Trust

Deputy e-Rostering Team Lead

The closing date is 26 March 2026

Job summary

Deputy e-Rostering Team Lead (Band 5 A&C)

People and Culture Directorate - e-Rostering Team

We're seeking an enthusiastic Deputy e-Rostering Team Lead to help drive high-quality, efficient rostering across Sussex Partnership NHS Foundation Trust. You will support the management and development of our e-Rostering system (Allocate Optima), deliver training to staff, and act as a key point of contact for advice and troubleshooting.

In this role, you will supervise e-Rostering Coordinators and Administrators, ensure data quality, assist with system upgrades, and produce performance reports to support effective workforce planning. You will also help embed best practice and support service areas in improving roster efficiency.

What you will bring:

Experience with e-Rostering or workforce systems
Strong communication and training skills
Ability to analyse data and identify improvements
Confidence supervising others and coordinating workload

Join us to help deliver a reliable, high-quality e-Rostering service that supports safe staffing and excellent patient care.

Please note this is a full time role (37.5 hour per week working pattern). There will be a requirement to be based on site (Portland House) for a minimum of one day per week.

Main duties of the job

To ensure that a high-quality service is provided by the eRostering team which supports the achievement of both national and local key performance indicators (KPIs) through effective and efficient rostering.

To lead on designing, promoting and delivering e-Rostering Training across the Trust, through online and face to face training sessions, as well as written/recorded userguides.

To support the e-Rostering Team Lead with ensuring that the Trust is compliant with its e-Rostering and Safer Staffing Policy by reviewing e-Rostering processes and practices.

To identify, manage, and provide assurance on risks and issues ensuring mitigation and contingency plans are in place.

To support the e-Rostering Team Lead in conducting reviews of activity, rostering demand and budgeted establishments. This includes reviewing past performance, identifying areas of low efficiency and suggesting corrective actions to improve performance.

To produce accurate and timely reports based on agreed Key Performance Indicators (KPI's) as required and distributing as agreed by the e-Rostering Team Lead.

To provide data on an ad hoc basis as required within Divisions, highlighting trends and establishment concerns to assist the services in matching staffing levels to patient demand.

To support the e-Rostering Team Lead in analysing and auditing data quality in the e-Rostering system.

About us

Sussex Partnership provides mental health and learning disability care for children, young people and adults across Sussex and Hampshire.

You will be joining an organisation which is committed to improving patient care. We try to do this by listening to and learning from feedback, carrying our healthcare research and putting it into practice, developing new ways of providing services in partnership with others, and helping staff develop through access to education and training.

With services covering Sussex, Hampshire and Kent, there's plenty of choice about where to work and live if you join us. We've got the sea right on our doorstep, as well as the vibrant city of Brighton and Hove, areas of natural outstanding beauty and many historic towns. Excellent transport links make it easy to commute to work from London to many of our services and sites. Or you may be someone who has been doing the commute in the other direction and is now looking to work closer to home.

Date posted

12 March 2026

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,049 to £37,796 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

354-CO-21843

Job locations

Portland House

Richmond Road

Worthing

BN11 1HS

Job description

Job responsibilities

As a senior member of the Workforce Planning, Systems and Intelligence Team, the Deputy e-Rostering Team Lead, will support the e-Rostering Team Lead in providing specialist advice in all aspects of Electronic Rostering (e-Rostering), and will support the implementation and ongoing management of the Trusts' eRostering system.

The post holder will provide training to e-Rostering users within the People and Culture Directorate and across the whole Trust. They will also act as the visible and accessible point of contact for advice, guidance, support on all aspects of e-Rostering.

The role will be responsible for providing supervision to the e-Rostering workforce team, ensuring all team processes are clearly documented and reviewed regularly.

Job description

Job responsibilities

The role will be responsible for providing supervision to the e-Rostering workforce team, ensuring all team processes are clearly documented and reviewed regularly.

Person Specification

Qualifications

Essential

Education to degree level or equivalent level of experience

Knowledge/Experience

Essential

Experience of using, inputting and extracting information from HR/Payroll systems
Experience of supervising a team
Experience of participation in projects and using databases
Experience of introducing changes to working practices, policies and systems and sustaining improvements
Experience of using E- Rostering systems and knowledge of good rostering practices
Experience of data collection and analysis

Person Specification

Qualifications

Essential

Education to degree level or equivalent level of experience

Knowledge/Experience

Essential

Experience of using, inputting and extracting information from HR/Payroll systems
Experience of supervising a team
Experience of participation in projects and using databases
Experience of introducing changes to working practices, policies and systems and sustaining improvements
Experience of using E- Rostering systems and knowledge of good rostering practices
Experience of data collection and analysis

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information