Sussex Partnership NHS Foundation Trust

HR Resourcing Administrator

The closing date is 26 March 2026

Job summary

Working in the HR Resourcing Department you will work as part of the administrative support team and be responsible for providing a professional, quality, efficient and customer-focused recruitment service from vacancy management to contract administering the recruitment of staff in line with the Trust's Recruitment and Selection policy and NHS Employment Checks Standards.

Successful applicants will administer the recruitment process to a high-quality standard and within agreed timescales and oversee the housekeeping of the recruitment system ensuring that applicants are processed through all stages and vacancies moved to outcome to ensure data is correct for reporting purposes. This will also involve dealing with telephone and e-mail enquiries from all sources, e.g. managers, and candidates, answering queries relating to posts advertised or recruitment processes.

Main duties of the job

o To provide an efficient, effective and customer focused recruitment service as set out in relevant department, organisation and NHS policies and procedures.

o To liaise with recruiting managers to ensure vacancies are advertised in a timely manner.

o To ensure applicants are kept informed of the progress of their application at every stage of the process, utilising TRAC and letters/documents as necessary.

o To assist recruiting managers with shortlisting and setting up interviews on TRAC as required.

o To ensure recruiting managers are kept informed of any delays in the recruitment process as appropriate.

o To administer all necessary safer recruitment pre-employment checks e.g. DBS, professional registration, driving licence etc. ensuring adherence to Trust HR procedures, NHS Employment Checks Standards and relevant legislation.

o To prepare statements of terms and conditions in a timely manner to ensure they can be issued within agreed timescales.

o To create electronic personal files for new employees and ensure they are up to date.

o To assist with the organisation of and to attend recruitment and selection events as required.

o To support the resourcing function and cover duties from different areas where necessary

About us

We provide mental health and learning disability services to adults, children and young people across East Sussex, West Sussex and Brighton and Hove. We have been awarded an overall rating of 'good' by the Care Quality Commission (CQC), and assessed 'outstanding' for being caring. We offer the following services:

Child and Adolescent Mental Health Services (CAMHS)
Community Mental Health Teams
Inpatient Services
Specialist services, such as perinatal mental health and early intervention in psychosis
Secure and Forensic Service
Dementia Services
Learning Disability and Neurobehavioural Science

We believe that staff who feel valued by the Trust and are truly engaged in the organisation deliver better outcomes for our patients and we are always looking for people with the right core values to join our team.

Date posted

12 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year Per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

354-CO-21840

Job locations

Portland House

Worthing

BN11 1HS

Job description

Job responsibilities

Please refer to the attached Job Description and Person Specification for a more detailed outline of the role and duties.

Job description

Job responsibilities

Please refer to the attached Job Description and Person Specification for a more detailed outline of the role and duties.

Person Specification

Qualifications

Essential

NVQ Level III in a relevant subject or equivalent relevant experience (such as HR/Personnel, Training or Administrative and Clerical)

Desirable

Certificate in HR Practice or equivalent HR experience

Knowledge/Experience

Essential

Excellent interpersonal skills
Understanding of the principles of Equality, Diversity and Human Rights in employment
Experience of working in a busy office environment
Understanding of the principles of confidentiality at work

Desirable

Previous experience in large recruitment function
Experience of HR Systems

Person Specification

Qualifications

Essential

NVQ Level III in a relevant subject or equivalent relevant experience (such as HR/Personnel, Training or Administrative and Clerical)

Desirable

Certificate in HR Practice or equivalent HR experience

Knowledge/Experience

Essential

Excellent interpersonal skills
Understanding of the principles of Equality, Diversity and Human Rights in employment
Experience of working in a busy office environment
Understanding of the principles of confidentiality at work

Desirable

Previous experience in large recruitment function
Experience of HR Systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information