Job summary
We are looking for a motivated and enthusiastic full-time or job share Team PA to join the admin team at The Chichester Centre, a low secure mental health unit in Chichester.
You will be working as an administrator for the Forensic Healthcare Service where you will use your skills to support highly skilled and dedicated clinical staff from a multitude of backgrounds including doctors, nurses, psychologists, occupational therapists and social workers, to help ensure that we continue to provide excellent patient-focused care.
The post holder will provide administrative support to the clinical team, including the team lead, as well as supervision and leadership of the administration team at The Chichester Centre.
We are looking for an enthusiastic, flexible and self-motivated individual to join our busy team
Strong organisational skills
Sound IT/administration skills (Outlook, Word, Excel, PowerPoint, Outlook, SharePoint);
Works well in a team
Has excellent communication skills
Has good interpersonal skills and is able to work in a confidential and sensitive manner.
This post offers an excellent opportunity to work in an interesting and diverse environment. You will be offered opportunities for training and professional development.
If you would like to join our team, then we would like to hear from you.
Main duties of the job
To provide a comprehensive range of secretarial and administrative support to a multi-disciplinary team of practitioners.
To undertake responsibility for the day-to-daymanagement of the administrative, clerical and secretarial functions associated with a multi-disciplinary team. This includes working and acting on own initiative and dealing with potentially complex situations.
To consistently deliver a client focussed service, which promotes good a a professional service and effective working relationships.
About us
As part of our commitment to quality and professionalism we ensure that all our new staff undertakes a thorough induction programme with us when they commence their new roles.
What you can expect:
- As a mental health trust, we place a huge focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.
- You can expect to receive:
- Access to numerous wellbeing and support programmes
- Excellent supervision programmes, with ongoing opportunities for training and development
- Access to a host of discount schemes (inc. gyms, shopping, restaurants and cars)
- Superb NHS Pension
- Generous holiday entitlement (starts at 27 days + 8 bank holidays)
- And much more!...
Informal discussions are most welcome.
Job description
Job responsibilities
You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team and Admin Team Lead.
The role will involve:
- Planning and minute taking for key meetings as well as ad-hoc meetings as needed
- Diary management for consultant if required
- Supporting the Admin Team Leader with a variety of tasks as needed
- Maintaining patient records, key data and group mailbox
- Supervision of junior staff
- Ordering clinical and stationary equipment using our Oracle ordering system
- Covering for other Admin Team staff
Job description
Job responsibilities
You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team and Admin Team Lead.
The role will involve:
- Planning and minute taking for key meetings as well as ad-hoc meetings as needed
- Diary management for consultant if required
- Supporting the Admin Team Leader with a variety of tasks as needed
- Maintaining patient records, key data and group mailbox
- Supervision of junior staff
- Ordering clinical and stationary equipment using our Oracle ordering system
- Covering for other Admin Team staff
Person Specification
Qualifications
Essential
- Relevant NVQ3 qualification / RSA 3 or equivalent
Desirable
Knowledge/Experience
Essential
- Extensive knowledge of a full range of secretarial procedures
- Knowledge of software programmes / packages
- Previous experience in a similar role
Desirable
- Understanding of medical terminology
- Lived experience of mental health issues
Person Specification
Qualifications
Essential
- Relevant NVQ3 qualification / RSA 3 or equivalent
Desirable
Knowledge/Experience
Essential
- Extensive knowledge of a full range of secretarial procedures
- Knowledge of software programmes / packages
- Previous experience in a similar role
Desirable
- Understanding of medical terminology
- Lived experience of mental health issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
