Job summary
We have an exciting opportunity for an administrator to the NHS111 Option Mental health Team
This is an excellent opportunity to support the team in delivering work related to direct patient care.
You will be proactive, detail-oriented, and able to work both independently and as part of a team.
Main duties of the job
You will provide effective secretarial support including diary management, phone calls and typingcorrespondence, producing documents to a good standard and using Trust templates
You will arrange; prepare the agendas and take minutes of team meetings and other meetings as directed.
You will provide support to the management team by supporting planning, agenda setting and minute taking.
You will lead on the administration process for the recruitment of bank staff
You will provide a comprehensive and professional secretarial support to the team and operate and update computerised database systems.
You will provide reports and records as required.
About us
About our service:
Call NHS 111 and select the mental health option to be connected to a 24/7 mental health crisis line. The service is also known locally as the Sussex Mental Healthline.
A mental health crisis is when someone feels at 'breaking point'. It can disrupt usual thought patterns, mood, daily activities and feelings. People in crisis will usually need support quickly.
The service is free and available to everyonewho is concerned about their own mental health or that of a relative, friend or someone they care for. The service also supportschildren and young people.
NHS 111 'select mental health option' is one of arange of servicesavailable in Sussex to support people with their mental health.
Job description
Job responsibilities
To maintain an overview of the administration function and workflow within the team discussing any areas of concern with the manager.
To work independently, prioritise and organise own work load taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down.To ensure administrative work is carried out within timescales set down.
Job description
Job responsibilities
To maintain an overview of the administration function and workflow within the team discussing any areas of concern with the manager.
To work independently, prioritise and organise own work load taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down.To ensure administrative work is carried out within timescales set down.
Person Specification
Essential
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining detailed database and spreadsheet information
Person Specification
Essential
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining detailed database and spreadsheet information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
