Sussex Partnership NHS Foundation Trust

Apprentice Team Secretary

The closing date is 01 January 2026

Job summary

We are looking for an apprentice Team Secretary to work within our Older People's Mental Health Team based at St Anne's Centre, St Leonards on Sea. We will support the successful candidate to complete the apprenticeship within the required timeframe to ensure they are able to meet the full requirements of the job description.

The job will entail

Dealing with incoming and outgoing phone calls
Diary management and sending out appointment letters
Creating clinical letters from tapes or written notes
Minute taking
Supporting Team PA and wider team with all aspects of admin tasks
Completing apprenticeship training within the required timeframe

Main duties of the job

We are looking for an individual with a "can do" attitude to join our team to provide administrative support within our Older People's Mental Health service. As we are passionate about developing the skills of our administration team, we are supporting the post holder to complete a Business Administration apprenticeship to enhance their skills, knowledge and behaviours and on the job learning and development.

This clinical team consists ofconsultant psychiatrists,community nurses, Occupational Therapists, clinical psychologists,Support time recovery workers and peer support workers.

Dealing with incoming and outgoing phone calls
Diary management and sending out appointment letters
Creating clinical letters from tapes or written notes
Minute taking
Supporting Team PA and wider team with all aspects of admin tasks
Completing apprenticeship training within the required timeframe

About us

Working for your organisation

The Trust offers the following:

NHS Pension contributions
27 days holiday allowance plus bank holidays
Flexible Working patterns
Child care vouchers
Excellent training and development opportunities
NHS Discounts
Employee Assistance Programme
Training and development.

St. Anne's Centre in specific offers free parking.

To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID.

Date posted

18 December 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Fixed term

Duration

21 months

Working pattern

Part-time

Reference number

354-AE-21237

Job locations

St Anne's Centre

729 The Ridge

St Leonards on Sea

TN37 7PT

Job description

Job responsibilities

Please see job description for full details.

The successful post-holder will need to be able to demonstrate exemplary communications skills, tact and diplomacy, along with the ability and desire to work as part of a team in a clinical mental health setting and also on their own to a high standard.Full training on our clinical information system and any other IT systems will be provided to the successful candidate. As an apprentice you will be expected to meet the requirements of this job description by the end of the apprenticeship. This will be achieved by gaining relevant skills, knowledge and behaviours throughout the structured learning that are set by the training provider and line manager.

Job description

Job responsibilities

Please see job description for full details.

Person Specification

Qualifications

Essential

Enthusiasm to learn about the NHS
Qualifications to a good standard including English
Ability to complete Business Administration Apprenticeship in timeframe
Good IT skills

Desirable

Experience of NHS
Ability to work in a team or independently to achieve goals

Person Specification

Qualifications

Essential

Enthusiasm to learn about the NHS
Qualifications to a good standard including English
Ability to complete Business Administration Apprenticeship in timeframe
Good IT skills

Desirable

Experience of NHS
Ability to work in a team or independently to achieve goals

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.