Job summary
We are looking for an experienced, proactive and organised administrator to join the Medical Education Team. As an experienced administrator with a problem-solving, solutions-focused approach to their work, the post holder will be a team player, proactive and confident in using their own initiative to ensure that the work of both the immediate team and that of the wider Medical Education team runs efficiently.
Main duties of the job
The postholder will provide support for various workstreams within the department, such as event planning and practical support, study leave processes, and involvement with the weekly teaching programme. The postholder will also provide business support for the Medical Education Manager and Director of Medical Education.
About us
Please note that the Department of Psychiatry will be relocating from Eastbourne to our new mental health hospital in Bexhill in late 2026. The Eastbourne office will initially be the designated workplace for this postholder with a move to Bexhill once the new hospital opens. The postholder will be required to travel regularly to support training activities and events at other Trust sites such as Sussex Education Centre in Hove, as well as external venues.
This post is suitable for hybrid working but office-based days may vary week to week depending on the events and activities that are taking place.
Job description
Job responsibilities
For a comprehensive list of duties, please refer to the Job Description.
- Provide a comprehensive administrative support to the Academic Programme Lead for the Trustwide teaching programme.
- Assist in the organisation and facilitation of training and educational events.
- Take specific responsibility for managing and processing study leave requests and course bookings for Consultants, Specialists, Associate Specialists and Resident Doctors.
- Work flexibly, providing cross cover and support within the wider medical education team as required.
- Provide administrative support to the Medical Education Manager and Director of Medical Education.
Job description
Job responsibilities
For a comprehensive list of duties, please refer to the Job Description.
- Provide a comprehensive administrative support to the Academic Programme Lead for the Trustwide teaching programme.
- Assist in the organisation and facilitation of training and educational events.
- Take specific responsibility for managing and processing study leave requests and course bookings for Consultants, Specialists, Associate Specialists and Resident Doctors.
- Work flexibly, providing cross cover and support within the wider medical education team as required.
- Provide administrative support to the Medical Education Manager and Director of Medical Education.
Person Specification
Qualifications
Essential
- NVQ in administration Level 3 or evidence of equivalent practical experience.
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/experience
Essential
- Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint and MS Teams.
- Significant experience of a range of secretarial procedures.
- Experience of producing documents to a high standard of presentation with good accuracy
- Proven experience of minute taking.
- Experience of maintaining detailed database and spreadsheet information
- Experience of introducing changes to working practices, policies and systems and sustaining improvements
Person Specification
Qualifications
Essential
- NVQ in administration Level 3 or evidence of equivalent practical experience.
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/experience
Essential
- Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint and MS Teams.
- Significant experience of a range of secretarial procedures.
- Experience of producing documents to a high standard of presentation with good accuracy
- Proven experience of minute taking.
- Experience of maintaining detailed database and spreadsheet information
- Experience of introducing changes to working practices, policies and systems and sustaining improvements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
